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<p class="MsoNormal"><span style="font-size:13.0pt">Please share with partners. Thank you!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:13.0pt"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> PHD Communications <br>
<b>Sent:</b> Monday, June 3, 2019 11:15 AM<br>
<b>To:</b> PHD Communications <PHD.Communications@dhsoha.state.or.us><br>
<b>Subject:</b> Job Opportunities: Administrative Specialists in HPCDP<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:16.0pt">Job Opportunities: Administrative Specialists in HPCDP<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">REQ-11187<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Close date: 6/16/2019<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Salary: $3,051.00-$4,419.00 monthly<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Location: Portland, OR</span></b><span style="font-size:14.0pt"><br>
<br>
The <span class="MsoHyperlink"><a href="https://www.oregon.gov/oha/PH/DiseasesConditions/ChronicDisease/Pages/Program-Information.aspx">Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention (HPCDP) Section</a></span>
in Portland, OR is recruiting for two <b>Administrative Specialists </b>to support the mission of HPCDP to advance policies, environments and systems that promote health and prevent and manage chronic diseases for the people of Oregon. HPCDP focuses on best
practices for promoting and supporting optimal health for all Oregonians. The section’s strategic plan tackles chronic disease prevention with a comprehensive, community-wide approach to help people eat better, move more, live tobacco free, and take care of
themselves. This means achieving better health, better care, and lower health care costs for all Oregonians.<br>
<br>
<b>What you will do?</b> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">As the <b>Administrative Specialist</b>, you will establish and maintain administrative, project and database support necessary to carry out the requirements for Health Promotion and Chronic Disease Prevention
(HPCDP) Section programs. You will provide operations support by developing written administrative procedures and processes, including final edits and drafts. You will maintain procedures and controls necessary to carry out unit activities such as new employee
orientation, grant submissions, equipment and technology management, and purchasing.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">In addition, you will assess section needs and prepare recommendations for legislative tracking as well as implement training recommendations and standard operating procedures to implement legislative tracking
activities. You will compose memos, presentations, reports, tables, charts, and graphs utilizing Word and Excel. This position also develops, updates and maintains websites supporting the section.<br>
<br>
<b>What's in it for you?</b><br>
Are you technically savvy with databases, websites and software applications? Do you have demonstrated experience in project management? Are your writing skills advanced and include the proper use of grammar, spelling and punctuation? Then look no further—this
is an opportunity especially for you! <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">What are we looking for?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Requested Skills<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Two years administrative specialist or executive support specialist experience that included administrative support for a project, program, or operation. Administrative support
includes those <b>duties beyond clerical/secretarial</b> such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and
experience. <o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Extensive experience providing administrative support to multiple managers by coordinating program/project operations<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Excellent customer service skills to support internal staff as well as external partners or stakeholders with professionalism and proper etiquette<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Experience working with grant documentation, submission and timelines<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Experience coordinating meetings, trainings, conferences and other program related events<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Experience arranging travel and accommodations for staff and management<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Experience performing accurate data entry for invoice tracking, record keeping and legislative documentation<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Advanced proficiency in MS Word to create professional correspondence, minutes, memos, agendas, reports, and other required documents<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Proficient in Excel, Outlook, and database development and maintenance<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Knowledge of web page design to build, edit and update HPCDP web pages<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Experience providing computer user support to other staff members as needed<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Keyboarding skills 60 WPM or higher is preferred<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><span style="font-size:14.0pt">Experience promoting a culturally responsive and diverse work environment<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">How to Apply</span></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">To apply for this position, follow the link below and complete the online application, attachments and all supplemental questions:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><a href="https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--Oregon-Street---OHA/HPCDP-Administrative-Specialist--AS2-_REQ-11187">https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--Oregon-Street---OHA/HPCDP-Administrative-Specialist--AS2-_REQ-11187</a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u><span style="font-size:14.0pt">Contact Information<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Cyndi Phipps-Roman<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">503-945-6377<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">*See our Workday Webpage: </span>
<a href="https://inside.dhsoha.state.or.us/agencies-offices/shared-services/human-resources/workday-hr-information-system.html"><span style="color:blue">https://inside.dhsoha.state.or.us/agencies-offices/shared-services/human-resources/workday-hr-information-system.html</span></a><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="625" height="59" style="width:6.5104in;height:.6145in" id="Picture_x0020_5" src="cid:image001.png@01D519F9.A080BBC0" alt="Workday project + program banner (002)"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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