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<p style="margin:0in;background:white;vertical-align:baseline"><b><span style="font-size:14.0pt;color:black;border:none windowtext 1.0pt;padding:0in">Fiscal Operations Assistant (Administrative Specialist 2) – Portland, OR</span></b><b><span style="font-size:14.0pt;border:none windowtext 1.0pt;padding:0in"><o:p></o:p></span></b></p>
<p style="margin:0in;background:white;vertical-align:baseline"><span style="font-size:14.0pt;border:none windowtext 1.0pt;padding:0in"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">REQ-92374<o:p></o:p></span></b></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">Close Date: 5/10/2022<o:p></o:p></span></b></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">Salary: $3,296 – $4,993
<o:p></o:p></span></b></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">Location: Portland, OR<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt">The <a href="https://www.oregon.gov/oha/PH/DiseasesConditions/HIVSTDViralHepatitis/HIVPrevention/Pages/index.aspx" target="_blank">
Oregon Health Authority (OHA), Public Health Division (PHD), HIV and STD Prevention and TB</a> program in Portland, Oregon has a career opportunity for an
<b>Fiscal Operations Assistant (Administrative Specialist 2) </b>to provide fiscal administrative support to the
<a href="https://www.oregon.gov/oha/PH/DISEASESCONDITIONS/HIVSTDVIRALHEPATITIS/HIVCARETREATMENT/CAREASSIST/Pages/index.aspx">
CAREAssist Program</a>. <o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt">This is a full-time, permanent, classified position which is represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies<i>.
<o:p></o:p></i></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">What will you do?<o:p></o:p></span></b></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt">As the Fiscal Operations Assistant, you will provide comprehensive fiscal and administrative services which support program and fiscal goals and objectives for the CAREAssist Program. You will be responsible
for coordinating a variety of fiscal processes ensuring accurate and timely payments, receipts, expenditures, rebates, and refunds. You will work with pharmaceutical manufacturers, pharmacy benefits manager, pharmacies, insurance providers and representatives,
providers, caseworkers, and other program staff to accomplish your work. You will ensure accurate data entry, resolve data integrity issues, and compile required reports. In addition, you will assist with the tax credit reconciliation process with clients
and the IRS, receive and receipt rebates from pharmaceutical manufactures, run reports, and perform data entry and ensure accuracy of documentation.
<o:p></o:p></span></p>
<p class="MsoNoSpacing"><i><u><span style="font-size:14.0pt">Duties may include:<o:p></o:p></span></u></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNoSpacing" style="mso-list:l4 level1 lfo3"><span style="font-size:14.0pt">Accounts Payable<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l4 level1 lfo3"><span style="font-size:14.0pt">Client tax reconciliation<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l4 level1 lfo3"><span style="font-size:14.0pt">Asset recovery and refunds<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l4 level1 lfo3"><span style="font-size:14.0pt">Processing rebates<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l4 level1 lfo3"><span style="font-size:14.0pt">Tracking fiscal payments<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l4 level1 lfo3"><span style="font-size:14.0pt">Invoicing<o:p></o:p></span></li></ul>
<p class="MsoNoSpacing"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">What's in it for you?</span></b><span style="font-size:14.0pt"><br>
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values
in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.<o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt">Opportunities for career growth and development within state government are vast! We offer generous
<a href="https://www.oregon.gov/OHA/PEBB/Pages/index.aspx" target="_blank">medical, vision, and dental</a> benefits with paid sick leave, vacation, personal leave, and 11 paid holidays a year. In addition, we offer
<a href="https://www.oregon.gov/PERS/pages/index.aspx" target="_blank">pension and retirement</a>. Click
<a href="https://www.oregon.gov/jobs/pages/benefits.aspx" target="_blank">here</a> to learn more about State of Oregon benefits.<o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">The Oregon Health Authority is committed to:<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNoSpacing" style="mso-list:l3 level1 lfo6"><span style="font-size:14.0pt">Eliminating health inequities in Oregon by 2030<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l3 level1 lfo6"><span style="font-size:14.0pt">Becoming an anti-racist organization<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l3 level1 lfo6"><span style="font-size:14.0pt">Developing and promoting culturally and linguistically appropriate programs, and<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l3 level1 lfo6"><span style="font-size:14.0pt">Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.<o:p></o:p></span></li></ul>
<p class="MsoNoSpacing"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">What are we looking for?<o:p></o:p></span></b></p>
<p class="MsoNoSpacing"><b><i><span style="font-size:14.0pt">Minimum Requirements:
</span></i></b><b><span style="font-size:14.0pt"><o:p></o:p></span></b></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt">Two (2) years of experience working as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. *Administrative support includes
duties beyond clerical/secretarial such as interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
<o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-size:14.0pt">OR an equivalent combination of training and experience.<o:p></o:p></span></p>
<p class="MsoNoSpacing"><b><i><span style="font-size:14.0pt">Requested Skills:</span></i></b><b><span style="font-size:14.0pt"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Preference may be given to those who have experience with fiscal processes and procedures, and fiscal systems.<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Excellent customer service and communication skills on the phone, in person, and in writing.<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Experience preparing invoices; requesting payments; processing, tracking, and reconciling financial transactions accurately; and following-up to resolve issues.<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Experience performing data entry quickly and accurately to maintain data integrity and compiling reports.<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Experience processing healthcare claims.<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Experience working with financial assistance programs, healthcare, insurance, or pharmacy service programs.<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Proficiency in Word, Excel, and Outlook.<o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo9"><span style="font-size:14.0pt">Experience promoting a culturally competent and diverse work environment.<o:p></o:p></span></li></ul>
<p class="MsoNoSpacing"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing"><b><span style="font-size:14.0pt">Working Conditions: Onsite only.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:14.0pt">The work of this position will be conducted on-site at the Portland State Office Building, located at 800 NE Oregon Street, Portland, OR 97232.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">To view the full announcement, please visit the following link:
<a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwd5.myworkday.com%2Foregon%2Fd%2Finst%2F15%24392530%2F9925%24104692.htmld&data=05%7C01%7CSHELLEY.M.PEARSON%40dhsoha.state.or.us%7C3345cb8bdc0141c5197d08da285be555%7C658e63e88d39499c8f4813adc9452f4c%7C0%7C0%7C637866672396065250%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=YdOE3VYw%2B5QEmsmSAWSXS1O5t4lk%2BObCkhwIdiBJu3k%3D&reserved=0">
https://wd5.myworkday.com/oregon/d/inst/15$392530/9925$104692.htmld</a></span></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt">(Internal state employees, please apply through this link)<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">External link: <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Foregon.wd5.myworkdayjobs.com%2FSOR_External_Career_Site%2Fjob%2FPortland--OHA--Oregon-Street%2FFiscal-Operations-Assistant--Administrative-Specialist-2---Portland--OR_REQ-92374&data=05%7C01%7CSHELLEY.M.PEARSON%40dhsoha.state.or.us%7C3345cb8bdc0141c5197d08da285be555%7C658e63e88d39499c8f4813adc9452f4c%7C0%7C0%7C637866672396065250%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=GbEY1CUTvs9nRQJws5cuQxy%2Fji0z42uHZmCw9%2FbqpIo%3D&reserved=0">
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/Fiscal-Operations-Assistant--Administrative-Specialist-2---Portland--OR_REQ-92374</a></span></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Questions: </span></b><span style="font-size:14.0pt">Please contact Tracie Knight at
<a href="mailto:tracie.knight2@dhsoha.state.or.us"><span style="color:windowtext">tracie.knight2@dhsoha.state.or.us</span></a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Tracie Knight<o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt">She/Her/Hers<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Senior Recruiter<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">OREGON HEALTH AUTHORITY<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Agency Operations Division<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Office of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><a href="mailto:tracie.knight2@dhsoha.state.or.us">tracie.knight2@dhsoha.state.or.us</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Cell: (503) 509-3600<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><a href="http://www.oregon.gov/oha">http://www.oregon.gov/oha</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:black"><img border="0" width="193" height="72" style="width:2.0104in;height:.75in" id="Picture_x0020_5" src="cid:image001.jpg@01D859A8.90BD9130" alt="https://dhsoha.sharepoint.com/teams/Hub-SS-PCS/SiteAssets/oha_logo_lrg.jpg"></span><span style="font-size:14.0pt"><o:p></o:p></span></p>
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