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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto">Please see below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:Roboto;color:#2F5496">Jeni D Hall, OPMA</span><span style="font-size:9.0pt;line-height:105%;font-family:Roboto;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:Roboto;color:#404040;mso-ligatures:standardcontextual">Enterprise Asset Management<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:Roboto;color:#404040;mso-ligatures:standardcontextual">Executive Support Specialist<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:Roboto;color:#404040;mso-ligatures:standardcontextual">Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:Roboto;color:#404040;mso-ligatures:standardcontextual">503-510-1679 (call or text)<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> WELCH Amanda * ODOE <Amanda.WELCH@energy.oregon.gov>
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<b>Subject:</b> State Energy Efficient Design (SEED) Biennial Report<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Happy Tuesday,<o:p></o:p></span></p>
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I hope everyone had a great long weekend. On behalf of the Oregon Department of Energy, I am sharing the biennial report on the State Energy Efficient Design (SEED) Program. You can read the executive summary below and you can find the full report attached
or online <a href="https://www.oregon.gov/energy/Data-and-Reports/Pages/Reports-to-the-Legislature.aspx" title="https://www.oregon.gov/energy/Data-and-Reports/Pages/Reports-to-the-Legislature.aspx">
here</a>.<br>
<br>
I would like to extend a <i>thank you</i> for working with ODOE to update energy data in Energy Star, discuss your buildings, share challenges you are facing etc. etc. <br>
<br>
This report is meant to be a genuine representation of our buildings (and one a layman can understand).... I think we accomplished just that. <br>
<br>
If anyone would like to set up a meeting to discuss the Report or the data therein, please reach out to me.<br>
<br>
Otherwise, have a fantastic rest of your week!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><a href="https://www.oregon.gov/energy" title=""https://www.oregon.gov/energy""><span style="text-decoration:none"><img border="0" width="127" height="164" style="width:1.3263in;height:1.7083in" id="x_image_2" src="cid:631e8e09-a06e-4160-a1ab-74410c7ac692"></span></a></span><span style="color:#428BCA"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Amanda Welch </span><i><span style="font-size:8.0pt;color:black">(she/her)</span></i><span style="color:black"><br>
Energy Analyst<br>
550 Capitol St. NE | Salem, OR 97301<br>
P: (503) 508-3706<br>
P (In Oregon): 800-221-8035<br>
</span><span style="color:black"><a href="https://www.oregon.gov/energy/Get-Involved/Pages/Subscribe-to-News-and-Info.aspx" title=""https://www.oregon.gov/energy/Get-Involved/Pages/Subscribe-to-News-and-Info.aspx""><span style="text-decoration:none"><img border="0" width="174" height="44" style="width:1.8125in;height:.4583in" id="x_image_1" src="cid:9bef7867-86b1-48b7-a4e1-36ecd54dd794"></span></a></span><span style="color:black"><o:p></o:p></span></p>
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<p style="margin-bottom:6.0pt;background:white"><b><span style="font-size:13.0pt;font-family:"Century Gothic",sans-serif;color:#233146">2023-2024 STATE ENERGY EFFICIENT DESIGN BIENNIAL REPORT</span></b><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><span style="font-size:13.0pt;font-family:"Century Gothic",sans-serif;color:#233146">EXECUTIVE SUMMARY</span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">The State Energy Efficient Design (SEED) Program builds on decades of energy efficiency efforts in Oregon’s state agencies. This journey began in 1991
with the simple goal of minimizing the use of energy resources and has been bolstered throughout the years. Most recently, the state has created an innovative program called the Building Performance Standard (BPS), set to begin compliance in 2028. The Oregon
Department of Energy (ODOE) chose to harness that sentiment of evolution in this biennial update.</span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">Traditionally, this report focused on agency-specific efforts, since state energy management has fallen on individual agencies. While many agencies
experienced success under this approach, some state-owned buildings have struggled to meet energy efficiency targets. As ODOE staff recommends in this report, a new approach can significantly improve the state’s ability to achieve energy efficiency improvements
and reach targets.</span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">This biennial analysis is different from previous reports in that it has been revised to include a discussion of difficulties in target attainment;
as of 2023, half of the buildings in the program reached their targets, and others have faced challenges that have been experienced across various agencies. Specifically, facility operators, managers, and technicians that ODOE staff spoke to while drafting
this report mentioned difficulties in attaining capital funding, which have led to some major equipment being past useful life, and understaffed departments that must be reactive instead of proactive.</span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">As a result, ODOE is recommending a holistic enterprise-wide approach, which will mirror advancements in building science. This will ensure consistent
procedures for maintenance, equipment replacement, and training across the state’s portfolio with the explicit goal of strategically updating our facilities.</span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><b><span style="font-size:11.0pt;font-family:"Century Gothic",sans-serif;color:#8C0B42">Defining Holistic Enterprise-Wide Energy Management</span></b><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">An integrated approach that commits to an enterprise-wide energy management strategy would include:</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in;background:white"><span style="font-family:Symbol;color:#242424">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#242424"> </span><span style="font-family:"Calibri",sans-serif;color:#242424">Supporting
individual agencies to identify building-specific challenges and energy savings opportunities. The Department of Administrative Services (DAS) has been tasked by legislation (</span><span style="font-family:"Calibri",sans-serif;color:#0563C1"><a href="https://olis.oregonlegislature.gov/liz/2023R1/Measures/Overview/HB3409" title="Original URL: https://olis.oregonlegislature.gov/liz/2023R1/Measures/Overview/HB3409. Click or tap if you trust this link."><span style="color:#0563C1">House
Bill 3409</span></a></span><span style="font-family:"Calibri",sans-serif;color:#242424">) with developing a searchable database for all state-owned equipment and associated greenhouse gas (GHG) emissions; agencies are then tasked with conducting equipment
assessments and populating the database. This database will be central to determining equipment end-of-life and compliance with the Operations and Maintenance Plan for the new Building Performance Standards.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;background:white">
<span style="font-family:Symbol;color:#242424">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#242424"> </span><span style="font-family:"Calibri",sans-serif;color:#242424">With a dynamic state-wide database, projects can
be prioritized based on need and a more transparent process can be implemented. Additionally, BPS requirements, such as end of life calculations and preventative maintenance, will be easier to achieve.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;background:white">
<span style="font-family:Symbol;color:#242424">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#242424"> </span><span style="font-family:"Calibri",sans-serif;color:#242424">After projects are identified, efficiencies can
be created in the capital planning process by looking for common denominators and grouping projects together that will benefit from similar efficiency and procurement solutions. This will leverage bulk purchasing and reduce implementation costs.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;background:white">
<span style="font-family:Symbol;color:#242424">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#242424"> </span><span style="font-family:"Calibri",sans-serif;color:#242424">Lastly, the state could encourage more long-term
agency capital planning, going beyond traditional biennial budgeting. This could result in bundling of longer-payback projects, such as equipment replacement, with shorter payback projects to get deep energy savings and favorable returns.</span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">A March 2020 Oregon Secretary of State Audits Division Report contains similar recommendations and can be found
</span><span style="font-family:"Calibri",sans-serif;color:#0563C1"><a href="https://records.sos.state.or.us/ORSOSWebDrawer/Recordhtml/7227892" title="https://records.sos.state.or.us/ORSOSWebDrawer/Recordhtml/7227892"><span style="color:#0563C1">here</span></a></span><span style="font-family:"Calibri",sans-serif;color:#242424">.</span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">This biennial report represents the current conditions of state buildings, the main issues our facility teams are facing, and new opportunities for
our state properties.</span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><b><span style="font-size:11.0pt;font-family:"Century Gothic",sans-serif;color:#8C0B42">Top Risks to Energy Management in Oregon State Buildings</span></b><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in;background:white"><span style="font-family:"Calibri",sans-serif;color:black">1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><b><span style="font-family:"Calibri",sans-serif;color:black">Business-as-usual:</span></b><span style="font-family:"Calibri",sans-serif;color:black"> Some
state-owned buildings have struggled to attain energy efficiency. Without critically examining current practices, attainment will continue to be difficult.</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in;background:white"><span style="font-family:"Calibri",sans-serif;color:black">2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><b><span style="font-family:"Calibri",sans-serif;color:black">Planning
to scale:</span></b><span style="font-family:"Calibri",sans-serif;color:black"> A portfolio-based approach can allow a property owner, in this case an individual agency or the state government enterprise, to pool resources, deploy these resources in a strategic
manner, and potentially save money through bulk or group purchasing efforts.</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in;background:white"><span style="font-family:"Calibri",sans-serif;color:black">3.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><b><span style="font-family:"Calibri",sans-serif;color:black">Siloed
financial decisions:</span></b><span style="font-family:"Calibri",sans-serif;color:black"> Divisions within agencies and within the state government enterprise can operate in silos; a lack of alignment among facility teams, management, and budget-focused staff
can lead to financial decisions that do not support the holistic nature of facility management.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:.5in;text-indent:-.25in;background:white">
<span style="font-size:11.0pt;font-family:"Century Gothic",sans-serif;color:black">4.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><b><span style="font-family:"Calibri",sans-serif;color:black">High operating
costs:</span></b><span style="font-family:"Calibri",sans-serif;color:black"> Reactive preventative maintenance, as opposed to a more proactive approach, can lead to additional charges from emergency repair fees, overtime, etc. </span><o:p></o:p></p>
<p style="margin-bottom:6.0pt;background:white"><b><span style="font-size:11.0pt;font-family:"Century Gothic",sans-serif;color:#8C0B42">Top Opportunities for Energy Management in Oregon State Buildings</span></b><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#242424"> </span><b><span style="font-family:"Calibri",sans-serif;color:#242424">Lead
by example:</span></b><span style="font-family:"Calibri",sans-serif;color:#242424"> A strategic and forward-looking approach to energy efficiency capital planning can bring about robust long-term energy efficiency gains and cost savings. Implementation of
such an approach could demonstrate a prioritization of energy efficiency to the public and a model for private building owners trying to adhere to upcoming Building Performance Standards.</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in;background:white"><span style="font-family:"Calibri",sans-serif;color:#242424">2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#242424"> </span><b><span style="font-family:"Calibri",sans-serif;color:#242424">Consistency
among agencies:</span></b><span style="font-family:"Calibri",sans-serif;color:#242424"> By approaching energy efficiency at a portfolio level - within individual agencies and across the state government enterprise – state government can ensure consistent and
comprehensive information is used to drive data-based decisions. This will likely require support through funding and resources.</span><o:p></o:p></p>
<p style="margin-left:.5in;text-indent:-.25in;background:white"><span style="font-family:"Calibri",sans-serif;color:#233146">3.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#233146"> </span><b><span style="font-family:"Calibri",sans-serif;color:#242424">Better
financial investments:</span></b><span style="font-family:"Calibri",sans-serif;color:#242424"> Capital planning efforts for buildings can help integrate financial and facility teams to break down silos and make well-rounded decisions.</span><o:p></o:p></p>
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<span style="font-family:"Calibri",sans-serif;color:#233146">4.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#233146"> </span><b><span style="font-family:"Calibri",sans-serif;color:#242424">Strategic facility management:</span></b><span style="font-family:"Calibri",sans-serif;color:#242424"> By
taking a holistic approach and viewing the building portfolio as a harmonized system with lifespan milestones, state government can engage in proactive management that focuses on long-term sustainability. </span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">This report is available online: </span><span style="font-family:"Calibri",sans-serif;color:#0563C1"><a href="https://www.oregon.gov/energy/Data-and-Reports/Pages/Reports-to-the-Legislature.aspx" title="https://www.oregon.gov/energy/Data-and-Reports/Pages/Reports-to-the-Legislature.aspx"><span style="color:#0563C1">https://www.oregon.gov/energy/Data-and-Reports/Pages/Reports-to-the-Legislature.aspx</span></a></span><o:p></o:p></p>
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