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<DIV class=MsoNormal style="MARGIN: 0in 0in 0pt"><FONT face=Arial>Good afternoon,</FONT></DIV>
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<DIV class=MsoNormal style="MARGIN: 0in 0in 0pt"><FONT face=Arial>In late September, your Collaborative Summer Library Program (CSLP) representatives initiated and took part in a teleconference with Karen Drevo, Chair of CSLP’s Rules of Use Committee. The purpose of this call was to go over in detail the organization’s Rules of Use regarding allowable use of copyrighted artwork, to clarify what options libraries have when they are considering customizing print and non-print items, and to share the feedback many of you provided. The significant points of that conversation are highlighted below.</FONT></DIV>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><o:p></o:p><B style="mso-bidi-font-weight: normal"><FONT face=Arial>PRINTED ITEMS:<o:p></o:p></FONT></B></P>
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<DIV class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>Libraries who want to create their own printed materials incorporating that year’s artwork (bookmarks, certificates, reading records or logs) because the comparable product offered by Upstart doesn't meet their specific needs MUST receive permission from Upstart.</FONT></DIV></LI>
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<DIV class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>To receive permission, libraries are required to contact Matt Mulder, the Upstart representative, via telephone [608-757-4669]<SPAN style="COLOR: red"> </SPAN>by <STRONG>October 15<SUP>th</SUP></STRONG> to explain their intent and the desired quantity of the item. <B style="mso-bidi-font-weight: normal">THE DESIGN DOES NOT NEED TO BE SUBMITTED AT THIS TIME.</B><SPAN style="mso-spacerun: yes"> </SPAN><SPAN style="mso-spacerun: yes"> </SPAN></FONT></DIV></LI>
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<DIV class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>When a library contacts Upstart to discuss customized print items, this activates the First Right of Refusal procedure: Upstart will listen to your request, then make one of the following decisions: </FONT></DIV></LI>
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<DIV class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>Upstart will agree to create the customizable item and, within one week, inform the library of the total estimated cost of doing so</FONT></DIV></LI></UL></UL>
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<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level2 lfo1"><FONT face=Arial>Upstart will opt to <U>not</U> create the customizable item, giving you the freedom to move forward with creating your own. </FONT></LI></UL>
<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>Matt Mulder confirmed that, in most cases, orders less than 10,000 are too small for Upstart to create. However, even if you suspect your order is probably too small, you still MUST call Upstart and go through the First Right of Refusal process. A simple phone call to Matt will provide final determination, most likely granting permission to use the art in your customized print materials</FONT></LI>
<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>If the decision is that Upstart <U>will produce the customized print items</U>, the item’s layout and design does not need to be received by Upstart until approximately <B style="mso-bidi-font-weight: normal">60 days before the actual item is needed</B>. For example, if you don’t need your customized reading logs until May 1<SUP>st</SUP>, you have until late February or early March to submit the final design to Upstart.</FONT></LI>
<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>If the decision is that <U>Upstart will produce the customized print items but the library determines they can’t meet the price quote</U>, libraries may choose to pass on Upstart’s bid and use an alternate or in-house vendor instead for the product. This product may contain words and images that relate to the CSLP theme, but <B style="mso-bidi-font-weight: normal"><U>NOT the actual artwork and fonts created by Upstart’s contracted artist</U></B>. </FONT></LI>
<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>New news! The DVD that accompanies the CSLP Summer Reading Manual is supposed to include a customizable reading record. If it isn’t on the actual disc this year, it will still be available to member libraries online via the CSLP website. </FONT></LI>
<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l1 level1 lfo1"><FONT face=Arial>Any print item may be purchased from Upstart and “customized” to include specific library information (i.e., name, address, program rules, special events, and the like) by affixing an adhesive label on the item or printing on the reverse/blank side of an item.<SPAN style="mso-spacerun: yes"> </SPAN>For example, you may print customized reading log instructions on the back of records<SPAN style="COLOR: red"> </SPAN>purchased from Upstart. Similarly, you may print specific library information on a label and affix it to the back of bookmarks purchased from Upstart.<o:p> </o:p></FONT></LI></UL>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><B style="mso-bidi-font-weight: normal"><FONT face=Arial>NON-PRINT ITEMS:<o:p></o:p></FONT></B></P>
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<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l0 level1 lfo2"><FONT face=Arial>Libraries who want specific non-print items (t-shirts, water bottles, temporary tattoos, etc.) that are already offered through Upstart <U>may NOT use the artwork or CSLP logo on those in-house or locally produced items</U>. They may use other art that corresponds with the CSLP theme on those specific items that they want, but not the copyrighted artwork for that year.</FONT></LI>
<LI class=MsoNormal style="MARGIN: 0in 0in 0pt; mso-list: l0 level1 lfo2"><FONT face=Arial>Libraries who want specific non-print items that are NOT already offered through Upstart (i.e., whistle, Slinky, or other unique incentive) may complete and <U>submit an online Proposal for Customized Items form</U> to the CSLP Rules of Use Chair. Once submitted, the library will receive a release form, who will submit it with the order to the other vendor so that vendor knows they can use the art.</FONT></LI></UL>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><FONT face=Arial>If you already know that you will create your own reading records next summer <B style="mso-bidi-font-weight: normal">AND WANT TO USE CSLP ARTWORK/LOGOS</B>, you MUST go through the First Right of Refusal procedure even if you need a quantity less than 10,000. <B style="mso-bidi-font-weight: normal">Please contact CSLP’s Upstart rep Matt Mulder at 608-757-4669 no later than October 15<SUP>th </SUP></B>so that they can accept or decline the customized item request.</FONT></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><FONT face=Arial>If you want to see Upstart’s 2011 CSLP Summer Reading catalog before making the decision to create your own reading records, the catalog is now available online. To access it, you MUST register for a username and password on the CSLP website. The information to do this may be found at </FONT><A href="http://www.cslpreads.org/component/comprofiler/registers.html"><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'; mso-bidi-font-size: 11.0pt">www.cslpreads.org/component/comprofiler/registers.html</SPAN></A><FONT face=Arial>. Once logged in, look for the menu tab labeled "Order" which will connect you to the Upstart catalog.</FONT></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><FONT face=Arial>The over-all message Karen Drevo expressed regarding the feedback from Oregon was communicate, communicate, communicate! At this time Karen has not heard from any other states or individual CSLP members regarding Rules of Use. She invites you to call her [402-844-2108] if you still have questions or concerns about the CSLP Rules of Use. Karen prefers to discuss the Rules of Use via phone because the issue is complex and usually requires an in-depth conversation.<SPAN style="mso-spacerun: yes"> </SPAN>Please remember that Karen may be difficult to reach because she too is a full-time youth librarian. Emailing her in advance [</FONT><A href="about:kdrevo@ci.norfolk.ne.us"><FONT face=Arial>kdrevo@ci.norfolk.ne.us</FONT></A><FONT face=Arial>] to set up a time to talk on the phone is most effective. CSLP is truly a collaborative, so your voice is necessary to shape the work that is done.<SPAN style="mso-spacerun: yes"> </SPAN><SPAN style="mso-spacerun: yes"> </SPAN></FONT></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><FONT face=Arial>Upstart genuinely believes and supports the mission of CSLP and libraries, and wants to ensure that all products affiliated with CSLP are successfully meeting library needs. This can’t occur, though, without the input from member libraries!<SPAN style="mso-spacerun: yes"> </SPAN>The more you talk with Upstart directly, the better they will understand the needs of CSLP member libraries. </FONT></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><FONT face=Arial>With this email, your CSLP representatives hope that your library can fully consider all your options, and proceed with confidence into the 2011 year!</FONT></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><o:p><FONT face=Arial><EM> </EM></P>
<DIV><FONT face="Arial Rounded MT Bold">Susan Ludington</FONT></DIV>
<DIV><FONT face="Arial Rounded MT Bold">Teen Services Librarian</FONT></DIV>
<DIV><FONT face="Arial Rounded MT Bold">Salem Public Library</FONT></DIV>
<DIV><FONT face="Arial Rounded MT Bold">sludington@cityofsalem.net</FONT></DIV>
<DIV><FONT face="Arial Rounded MT Bold">503.589.2062</FONT></DIV></FONT></o:p>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 3pt; mso-bidi-font-size: 11.0pt"><o:p><FONT face=Arial size=2> </FONT></o:p></SPAN></I></P>
<P class=MsoNormalCxSpMiddle style="MARGIN: auto auto auto 0.5in; mso-add-space: auto"><FONT size=1><FONT face=Arial><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt">All Oregon public, volunteer, and tribal libraries are members of the Collaborative Summer Library Program (CSLP), and receive a free summer reading manual. To get the most out of your membership, create an account on the CSLP website (</SPAN></I><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt; mso-bidi-font-family: Arial"><A href="http://www.cslpreads.org/"><FONT color=#800080>www.cslpreads.org</FONT></A></SPAN></I><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt">) and you will be able to access additional summer reading resources. CSLP membership dues and manual fees are paid for by the State Library with LSTA funds. Summer reading manuals are distributed by OLA’s Children’s Services Division, and both CSD and OYAN members represent you on CSLP committees and at the CSLP annual meeting. </SPAN></I></FONT></FONT></P>
<DIV class=MsoNormalCxSpMiddle style="MARGIN: auto auto auto 0.5in; mso-add-space: auto"><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt"><FONT face=Arial>For more information contact one of your CSLP representatives:<o:p></o:p></FONT></SPAN></I></DIV>
<DIV class=MsoNormalCxSpMiddle style="MARGIN: auto auto auto 0.5in; mso-add-space: auto"><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt"><FONT face=Arial>Paige Bentley, CSD Summer Reading Chair: </FONT><A href="mailto:paigeb@dpls.lib.or.us"><SPAN style="mso-bidi-font-family: Arial"><FONT face=Arial>paigeb@dpls.lib.or.us</FONT></SPAN></A><o:p></o:p></SPAN></I></DIV>
<DIV class=MsoNormalCxSpMiddle style="MARGIN: auto auto auto 0.5in; mso-add-space: auto"><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt"><FONT face=Arial>Kendra Jones, CSD In-coming Summer Reading Chair: </FONT><A href="mailto:KendraM@wccls.org"><SPAN style="mso-bidi-font-family: Arial"><FONT face=Arial>KendraM@wccls.org</FONT></SPAN></A><FONT face=Arial> <o:p></o:p></FONT></SPAN></I></DIV>
<DIV class=MsoNormalCxSpMiddle style="MARGIN: auto auto auto 0.5in; mso-add-space: auto"><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt"><FONT face=Arial>Susan Ludington, OYAN CSLP Liaison: </FONT><A href="mailto:sludington@cityofsalem.net"><SPAN style="mso-bidi-font-family: Arial"><FONT face=Arial>sludington@cityofsalem.net</FONT></SPAN></A><FONT face=Arial> </FONT></SPAN></I><SPAN class=regulartext><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt; mso-bidi-font-family: Arial"><o:p></o:p></SPAN></I></SPAN></DIV>
<DIV class=MsoNormalCxSpMiddle style="MARGIN: auto auto auto 0.5in; mso-add-space: auto"><FONT face=Arial><SPAN class=regulartext><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt; mso-bidi-font-family: Arial">Katie Anderson, CSLP Oregon State Representative: </SPAN></I></SPAN><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt"><A href="mailto:katie.anderson@state.or.us"><SPAN style="mso-bidi-font-family: Arial">katie.anderson@state.or.us</SPAN></A></SPAN></I><SPAN class=regulartext><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: 'Arial','sans-serif'"> </SPAN></I></SPAN><I style="mso-bidi-font-style: normal"><SPAN style="FONT-SIZE: 10pt"><o:p></o:p></SPAN></I></FONT></DIV></BODY></HTML>