[Libs-Or] Study Room Reservations

[Heidi Hoogstra]

At Multnomah County we use Communico. It is probably more complicated than
you need. If I remember right, we tried a pilot of using the Google
Calendar, but before Communico we found it easier to have paper signup, and
people could call those locations or book in person up to a week ahead for
the small study rooms. We only had two locations with that type of room
though, and now we have more. Communico allows people to sign themselves up
and that has been helpful especially as the number of our rooms systemwide
has increased. (I can't tell you anything about setup of that, just sharing
my front desk experience.) Whatever you do, it helps to have those policies
worked out :) for good boundaries.

Here is our link to our policies, etc:
https://multcolib.org/community-rooms

Best, Heidi


*Heidi HoogstraLibrary Assistant*
Multnomah County Library, Kenton
multcolib.org


On Fri, Mar 13, 2026 at 9:10 AM Heidi Florenzen via Libs-Or <
libs-or at omls.oregon.gov> wrote:

> We added study rooms to our newly renovated library. We are struggling a
> bit with how to allow/manage reservations for these spaces. We are looking
> for ideas. We are currently using a Google Calendar for keeping track of
> reservations. We also
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> We added study rooms to our newly renovated library.  We are struggling a
> bit with how to allow/manage reservations for these spaces.  We are looking
> for ideas.
>
> We are currently using a Google Calendar for keeping track of
> reservations.  We also have an Outlook calendar option.  Are any of you
> using one of these options or some other software solutions and what do you
> like and dislike about them?
>
> We are also looking at a product called Joan
> <https://urldefense.com/v3/__https://getjoan.com/__;!!Mz3y04SuVKn4zVb91lY!jJqO2WAK6JXw-c1dTqEAILcISyyROcVRt48KbxVWrNLOG1BNRpdp96Lh1_p9Ib4ZVRy8XPxBkOx3_fJ8kSAinA$> for
> handling the reservations with a calendar we are already using.  They have
> an ePaper hardware sign that mounts near the door to show when a space is
> booked or available.  Is anyone using this product or something similar?
> Currently we are using printed signs.
>
> We would also be interested in policies you have about use of study
> spaces.  Links to these policies would be greatly appreciated.
>
> Thanks,
> Heidi
>
>
>
> Heidi Florenzen
> hflorenzen at hermiston.gov
> Assistant Director
> Hermiston Public Library
> (541) 567-2882
>
> www.hermistonlibrary.us
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> 235 E Gladys Avenue
> Hermiston, OR 97838
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