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<p class="MsoNormal">The Collaborative Summer Library Program CSLP is soliciting responses for its Request for Proposal for administrative services beginning June 1, 2011. Attached
<span style="color:#365F91">[and below] </span>is a copy of the RFP. The deadline is February 14, 2011.<span style="color:#365F91">
</span><b>Please address all questions to Sue Sherif</b>, CSLP president at <a href="mailto:Sue.Sherif@alaska.gov">
Sue.Sherif@alaska.gov</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sue Sherif<o:p></o:p></p>
<p class="MsoNormal">CSLP President<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Alaska State Library <o:p></o:p></p>
<p class="MsoNormal">344 West Third Avenue, Ste. 125<o:p></o:p></p>
<p class="MsoNormal">Anchorage, AK 99501<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a href="mailto:Sue.Sherif@alaska.gov">Sue.Sherif@alaska.gov</a><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#365F91"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#365F91"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#365F91">>>>>>>>>>>>>>>>>>>>>>>>><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Times New Roman","serif"">INVITATION TO BID ON ADMINISTRATIVE SERVICES
</span></b><b><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p></o:p></span></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Times New Roman","serif"">FOR THE
<o:p></o:p></span></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Times New Roman","serif"">COLLABORATIVE SUMMER LIBRARY PROGRAM<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">The Collaborative Summer Library Program (CSLP) is a grassroots non-profit consortium of public libraries in forty-nine states working together
to provide high-quality summer reading program materials for children, teens, and adults at low cost. The collaborative is made up of dues-paying member states and territories.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">CSLP is taking bids on an administrative services contract, June 1, 2011 through May 31, 2012 with a two-year extension based on satisfactory performance, if the annual
evaluation indicates adequate levels of service have been provided, and both parties are interested in renewing the contract. The collaborative fiscal year runs June through May. The Administrative Services Agent will provide financial management, communication,
clerical, and other related services, as well as office space for CSLP. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">CSLP contracts and works closely with a Vendor to design and produce the support materials for the annual summer reading program theme. These materials include poster
artwork for children, teens, and adults. Other materials include mobiles, banners, bulletin board items, bookmarks, bags, pencils, and numerous incentive items. Several committees work with the Vendor on various aspects of the program. The Vendor manages
sales of these items. The Vendor also hires writers and an editor who create manuals for CSLP with the assistance of CSLP committees. The Vendor provides the layout and design of the manuals, however the CSLP Administrative Services Agent works with the manual
committees to coordinate the printing of these manuals and their distribution to a central location in each of the member states or territories.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">A CSLP committee also works with a producer to create a television public service announcement (PSA) and radio spots. The Administrative Services Agent may be asked to
assist with the duplication and distribution of the PSAs. The CSLP web page is a primary source of information for members and is maintained by a contracted web master under the direction of a committee.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">All bids must include the completed bid response form. The Administrative Services Agent Review Committee reserves the right to reject any or all bids.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">After determining that a bid response satisfies the mandatory requirements stated in the Request for Proposal, the Review Committee shall use
both objective and subjective means to conduct a comparative assessment of the bid responses and, in its sole discretion, will award the bid.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:"Times New Roman","serif"">Cost<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">The objective evaluation of cost shall be based upon the prices stated on the Pricing Page.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:"Times New Roman","serif"">Experience and Expertise</span></b><span style="font-family:"Times New Roman","serif"">
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">Experience and reliability of the bidder's organization or agency are considered subjectively in the evaluation process. Therefore, the bidder
is advised to submit any information that documents successful and reliable experience with past or current clients.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:"Times New Roman","serif"">Facilities<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">The ability of the bidder to provide the necessary office equipment and facilities needed for administration of the CSLP business will be considered
objectively based on the information provided on the Bid Response Form.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">After an initial screening process, a telephone conference may be conducted with the bidder, if deemed necessary by the Administrative Services
Agent Review Committee.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">All bids must be typed and may be submitted electronically.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">All bids must be returned to
<b>Sue Sherif</b> no later than Monday, <b>February 14, 2011</b> at:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">Alaska State Library OR<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">344 West Third Avenue Ste 144 via email at:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">Anchorage, AK 99501
<a href="mailto:sue.sherif@alaska.gov">sue.sherif@alaska.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">Phone: (907) 269-6569<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">Fax: (907) 269-6580<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman","serif"">Applicants will be notified by Tuesday March 15, 2011 as to the decision of the Review Committee.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#365F91"><o:p> </o:p></span></p>
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