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<DIV>Maybe I can use that as ammunition. We didn't retain these in my old system (Free Library of Philadelphia), but my city attorney is fairly adamant.<BR><BR></DIV>
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<DIV>Kirsten Brodbeck-Kenney<BR>Library Director<BR>Driftwood Public Library<BR>801 SW HWY 101, #201<BR>Lincoln City, OR 97367<BR>(541)996-1251<BR><A href="mailto:kbrodbeck-kenney@lincolncity.org">kbrodbeck-kenney@lincolncity.org</A>>>> "Rawles-Heiser, Carolyn" <Carolyn.Rawles-Heiser@corvallisoregon.gov> 6/17/2013 3:58 PM >>><BR></DIV>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Kirsten,<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Same here in Corvallis-Benton County.<o:p></o:p></SPAN></P>
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<P class=MsoNormal><B><I><SPAN style="FONT-FAMILY: 'Lucida Calligraphy'; COLOR: teal; FONT-SIZE: 11pt">Carolyn<o:p></o:p></SPAN></I></B></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Carolyn Rawles-Heiser<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Library Director<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Corvallis-Benton County Public Library<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">645 NW Monroe Ave. <o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Corvallis, OR 97330<o:p></o:p></SPAN></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">(541) 766-6910<o:p></o:p></SPAN></P>
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<P class=MsoNormal><B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">From:</SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"> libs-or-bounces@listsmart.osl.state.or.us [mailto:libs-or-bounces@listsmart.osl.state.or.us] <B>On Behalf Of </B>Cindy Gibbon<BR><B>Sent:</B> Monday, June 17, 2013 3:51 PM<BR><B>To:</B> Kirsten Brodbeck-Kenney<BR><B>Cc:</B> libs-or@listsmart.osl.state.or.us<BR><B>Subject:</B> Re: [Libs-Or] Drowning in paper library card applications<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal>Kirsten--Here at MCL we shred our paper applications after entering them. We have never retained them. This has not prevented us from successfully sending library accounts to our collection agency when that has become necessary. We've been doing that for many years as well. Given that we have something like 460,000 patrons we'd be in a pickle if we had to retain all those pieces of paper!<o:p></o:p></P>
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<P class=MsoNormal>Cindy<o:p></o:p></P></DIV></DIV>
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<P class=MsoNormal><B>Cindy Gibbon</B><o:p></o:p></P>
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<P class=MsoNormal>Access & Information Services Director<o:p></o:p></P></DIV>
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<P class=MsoNormal>Multnomah County Library<o:p></o:p></P></DIV>
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<P class=MsoNormal><I>Voice:</I> 503.988.5496<o:p></o:p></P></DIV>
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<P class=MsoNormal><I>Fax:</I> 503.988.5441<o:p></o:p></P></DIV>
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<P class=MsoNormal><A href="mailto:cindyg@multcolib.org" target=_blank>cindyg@multcolib.org</A><o:p></o:p></P></DIV>
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<P class=MsoNormal>On Mon, Jun 17, 2013 at 3:38 PM, Kirsten Brodbeck-Kenney <<A href="mailto:kbrodbeck-kenney@lincolncity.org" target=_blank>kbrodbeck-kenney@lincolncity.org</A>> wrote:<o:p></o:p></P>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">We are trying to get a handle on our massive collection of old library card applications. Our city attorney feels that the applications for current accounts need to be retained due to the signature, but we are drowning in paper and need to figure out a way to organize this paper, securely store what we need, and destroy what we don't.<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">I would like to scan all of the applications and store them as electronic searchable files. My first thought was that we need something like the Neat Desk portable scanner (<A href="http://www.officemax.com/technology/scanners/portable-scanners/product-prod2460408" target=_blank>http://www.officemax.com/technology/scanners/portable-scanners/product-prod2460408</A>), but I doubt it's made for the kind of heavy use we would need to put it through. Ideally I'd like to be able to scan both sides of the application at once, for speed reasons.<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">I'm curious how other libraries have handled this paper issue. Do you retain your library card applications? In what form? And have you found a durable scanner that works well for this application?<o:p></o:p></SPAN></P></DIV>
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<P class=MsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; COLOR: #888888; FONT-SIZE: 10pt">Kirsten Brodbeck-Kenney<BR>Library Director<BR>Driftwood Public Library<BR>801 SW HWY 101, #201<BR>Lincoln City, OR 97367<BR><A href="tel:%28541%29996-1251" target=_blank>(541)996-1251</A><BR><A href="mailto:kbrodbeck-kenney@lincolncity.org" target=_blank>kbrodbeck-kenney@lincolncity.org</A><o:p></o:p></SPAN></P></DIV></DIV>
<P style="MARGIN-BOTTOM: 12pt" class=MsoNormal><BR>_____________________________________________________<BR>Libs-Or mailing list<BR><A href="mailto:Libs-Or@listsmart.osl.state.or.us">Libs-Or@listsmart.osl.state.or.us</A><BR><A href="http://listsmart.osl.state.or.us/mailman/listinfo/libs-or" target=_blank>http://listsmart.osl.state.or.us/mailman/listinfo/libs-or</A><BR>Hosted by the Oregon State Library. The Library is not responsible for content.<BR>Questions related to message content should be directed to list owner(s) or the sender of the message, by phone or email.<BR>Technical questions? Call <A href="tel:503-378-8800">503-378-8800</A>.<o:p></o:p></P></DIV>
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