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<p class="MsoNormal" style="mso-line-height-alt:.75pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Greetings!<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><strong><span style="font-size:14.0pt;color:black">This Week's Tech-Talk: OFFICE </span></strong><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#004DB4">1. VIDEO ...</span></b><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">More Tricks Using REPLACE<o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#004DB4">2. SPECIAL REPORT ...</span></strong><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> More
Tricks Using REPLACE</span></strong><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#004DB4">3. COMMUNICATING ...</span></strong><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Reducing
Email Time</span></strong><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></b></p>
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here</span></a></span></b><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red">. Enter the User Name and Password!</span></b><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#000066">Tech-Talk: OFFICE - More Tricks Using REPLACE
<strong><span style="font-family:"Arial",sans-serif"> </span></strong><br>
</span><i><span style="color:black">Intermediate</span></i></b><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#000066"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black"><br>
You probably use the <em>Find and Replace</em> feature found in Office programs such as Word ... to make quick changes in your documents.
<strong>But did you know the </strong><em><b>Replace</b></em><strong> option can do MORE for you?</strong>
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</span><!--[if gte vml 1]><v:shape id="_x0000_s1027" type="#_x0000_t75" alt="Find and Replace" style='position:absolute;margin-left:74.05pt;margin-top:0;width:125.25pt;height:145.5pt;z-index:251659264;mso-wrap-distance-left:3.75pt;mso-wrap-distance-top:3.75pt;mso-wrap-distance-right:3.75pt;mso-wrap-distance-bottom:3.75pt;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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already know ... </span></b><span style="color:black">if we are updating a doc that has the year "2016" throughout, we can change it to "2017" easily. The
<em>Find and Replace</em> feature saves us tons of time! <br>
<br>
However, did you know that there are more cool things you can do with the <em>Replace</em> feature?
<br>
<br>
<strong>You can use this function in another way</strong> -- you can make </span>
<em><b><span style="color:red">formatting </span></b></em><span style="color:black">changes throughout your document. <br>
<br>
<strong>For example,</strong> lets say you have the name of your organization multiple times in a document and you want to change the formatting of all of them. You want to change plain text to
<strong>Bold, </strong><em>Italics </em>and color -- so that every time it is mentioned, it stands our more. <o:p></o:p></span></p>
<div style="margin-left:22.5pt">
<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="color:black">FROM</span></strong><span style="color:black">: Tech-Talk.com<o:p></o:p></span></p>
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<div style="margin-left:22.5pt">
<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="color:black">TO</span></strong><span style="color:black">:
</span><strong><i><span style="color:red">Tech-Talk.com</span></i></strong><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">You can do this in the <em>Find and Replace</em> option under the
<em><b>Formatting</b></em> section -- and do all of them at once! <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black"><br>
<strong>True Story:</strong> One of our editors was working on a <em>six page</em> transcription of an audio recording of an interview. When it was completed, she wanted to clean it up a bit to make it easier for others to read and understand the main messages.
The document looked pretty bland. So she wanted to... <o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo1">
<em>Replace </em>speakers' names with all CAPS: example from Linda to LINDA. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo1">
Plus she wanted to make the names <em>Bold</em><o:p></o:p></li></ul>
<p class="MsoNormal"><strong><span style="color:black">With the formatting option in </span></strong><em><b><span style="color:black">Replace</span></b></em><strong><span style="color:black"> she could do it in a blink of time!</span></strong><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><br>
<strong>Also,</strong> she thought it would look better if the <em>first line</em> of each person talking were
<em>indented</em>. Guess what? The <em>Replace</em> will do that too! <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span style="color:black">See the
</span></strong><em><b><span style="color:black">before</span></b></em><strong><span style="color:black"> and
</span></strong><em><b><span style="color:black">after</span></b></em><strong><span style="color:black"> images below.</span></strong><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="412" height="232" id="_x0000_i1155" src="http://www.tech-talk.com/wp-content/uploads/2017/04/TT785-ReplaceFormatting3.png" alt="transcript"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><em><b><span style="color:black">Transcript Before formatting</span></b></em><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><em><b><span style="color:black">Transcript After formatting changes applied</span></b></em><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:14.0pt;color:black">Replace "Formatting"</span></b><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">If you have repeated words (or phrases) in a document, and you want to change the<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><em><span style="color:black">formatting</span></em><span style="color:black"> and not have to go to each word individually, you can use <em>Find and Replace</em> -- but with the <em>Formatting</em> option. Make
all of your changes at once with this technique. <o:p></o:p></span></p>
</div>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="color:black">How to Use this feature: </span></strong><span style="color:black"><o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
In the <em>Home</em> tab, go to the far right in the <em>Editing</em> section and click on
<em>Replace</em>. <o:p></o:p></li></ul>
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<span style="color:black"><img border="0" width="550" height="87" id="_x0000_i1157" src="http://www.tech-talk.com/wp-content/uploads/2017/05/TT785-ReplaceFormattingupdated.png" hspace="5" vspace="5" alt="Replace"><o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
Click on the <em>More</em> button if the Formatting option is not showing. <o:p></o:p></li></ul>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo4">
Type in the word or phrase that you would like to update in the <em>Find what</em> box. <o:p></o:p></li></ul>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5">
If you also want to replace the text, type the replacement words in the <em>Replace with</em> box. <o:p></o:p></li></ul>
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<div>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo6">
At the bottom of the window there is a <em>Format</em> button. Click on it and change any number of formatting options: bold, italics, font type and size, etc...<o:p></o:p></li></ul>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo7">
To find and replace each instance of the specified formatting, click <em>Find Next</em>, and then click <em>Replace</em>. To replace all instances of the specified formatting, click<o:p></o:p></li></ul>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in">
<em><span style="color:black">Replace All</span></em><span style="color:black">.<o:p></o:p></span></p>
</div>
<p class="MsoNormal" align="center" style="text-align:center"><span style="color:black"><img border="0" width="580" height="436" id="_x0000_i1158" src="http://www.tech-talk.com/wp-content/uploads/2017/04/TT785-ReplaceFormatting4.png" hspace="5" vspace="5" alt="Replace formatting"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><!--[if gte vml 1]><v:shape id="_x0000_s1028" type="#_x0000_t75" alt="Communications" style='position:absolute;margin-left:0;margin-top:0;width:107.25pt;height:72.75pt;z-index:251660288;mso-wrap-distance-left:3.75pt;mso-wrap-distance-top:3.75pt;mso-wrap-distance-right:3.75pt;mso-wrap-distance-bottom:3.75pt;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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Reducing Email Time</span></b><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><i><span style="color:black">Take the initiative, suggest specifics. </span></i><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">How often do you send an email requesting a time to talk on the phone or meet face-to-face? If you're like most, that's quite a bit. <br>
<br>
So, how can you reduce the number of times you go back and forth until a date, time and place is settled? <br>
<br>
<strong>Take the initiative, suggest specifics ... from the "get-go". </strong><b><br>
<br>
<strong>Instead of...</strong></b><o:p></o:p></span></p>
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<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black">Person #1: "Can you meet next week?"<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black">Person #2: "Sure, the calendar is pretty open."<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black"> <o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black">Person #1: "What about Friday?"<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black">Person #2: "That will work."<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black"><br>
Person #1: "How about 2 pm?<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black">Person #2: "Can we make it 3 pm?"<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span style="color:black">Try this!</span></strong><span style="color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black">Person #1: "Let's meet next Friday at 2 pm. Does that work for you?"<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<span style="color:black">Person #2: "I can do Friday at 3 pm."<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.5pt;margin-bottom:.0001pt">
<b><span style="color:black"><br>
<strong> </strong></span></b><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span style="color:black">This technique is especially good for</span></strong><span style="color:black"> getting appointments with people you don't know. The easier you make it for someone to say "yes" (instead
of laboring through a bunch of choices) the better chance you have of making the meeting happen.<o:p></o:p></span></p>
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