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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>For anyone who has been told that SDAO defines the role of libraries by the Oregon statutory definition of special district libraries, I would encourage you to familiarize yourself with ORS 357.216 to 357.286. It appears to me that there is no state mandated definition of the core functions of a special district library. <br><br>Jeremy Skinner<br>Curry Public Library<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Libs-Or [mailto:libs-or-bounces@listsmart.osl.state.or.us] <b>On Behalf Of </b>dan cawley<br><b>Sent:</b> Wednesday, October 18, 2017 12:31 PM<br><b>To:</b> Diedre Conkling; Libs-or List<br><b>Subject:</b> Re: [Libs-Or] Meeting room insurance<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div id="yui_3_16_0_ym19_1_1508350137686_23707"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>I cant speak to Special Districts, but our Municipality requires the following:<o:p></o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23844"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23845"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23923"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23924"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div><p class=MsoNormal align=center style='text-align:center;background:white'><b id="yui_3_16_0_ym19_1_1508350137686_23926"><span style='font-family:"Helvetica","sans-serif";color:black;text-transform:uppercase'> CITY Meeting RoomS Insurance Policy</span></b><span style='font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p><div id="yui_3_16_0_ym19_1_1508350137686_23929"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23930"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> The following is City policy regarding liability insurance requirements for private use of meeting rooms in City buildings:<o:p></o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23932"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div><p class=MsoNormal style='text-align:justify;background:white'><b id="yui_3_16_0_ym19_1_1508350137686_23934"><span style='font-family:"Helvetica","sans-serif";color:black'>A. Public Meetings up to 40 *Attendees</span></b><span style='font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>Licensee is not required to provide a certificate of liability insurance for all rooms. In the Convention Center this would pertain to the upper level and Seamist Room.<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>* Exceptions: Meetings and events where catering and alcoholic beverages are served would fall under category “B”.<o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><b id="yui_3_16_0_ym19_1_1508350137686_23943"><span style='font-family:"Helvetica","sans-serif";color:black'>B. Public Meetings between 40 – 100 Attendees</span></b><span style='font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>Licensee shall maintain in full force and affect during licensee’s use and occupation of the facilities as herein provided and any extension thereof, at licensee’s expense, bodily injury, liability and property damage insurance. In addition to licensee, the City of Seaside and its employees and agents thereof shall be named as additional insured. The policy shall not be less than five hundred thousand dollars ($500,000.00) Single Limit covering bodily injury, personal liability and property damage (for damage to property of City of Seaside) arising out of or in any way connected with licensee’s agreement. <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><b id="yui_3_16_0_ym19_1_1508350137686_23951"><span style='font-family:"Helvetica","sans-serif";color:black'>C. Public Meetings consisting of 100+ Attendees</span></b><span style='font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>Licensee shall maintain in full force and affect during licensee’s use and occupation of the facilities as herein provided and any extension thereof, at licensee’s expense, bodily injury, liability and property damage insurance. In addition to licensee, the City of Seaside and its employees and agents thereof shall be named as additional insured. The policy shall not be less than one million dollars ($1,000,000.00) Single Limit covering bodily injury, personal liability and property damage (for damage to property of City of Seaside) arising out of or in any way connected with licensee’s agreement. <o:p></o:p></span></p><p class=MsoNormal style='text-align:justify;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> Date: October 1, 2007<o:p></o:p></span></p><div id="yui_3_16_0_ym19_1_1508350137686_23985"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_24178"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_24179"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23982"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23983"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>Dan Cawley<o:p></o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_24180"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>Seaside Public Library<o:p></o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23705"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23703"><p class=MsoNormal style='margin-bottom:12.0pt;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23698"><div id="yui_3_16_0_ym19_1_1508350137686_23697"><div id="yui_3_16_0_ym19_1_1508350137686_23696"><div id="yui_3_16_0_ym19_1_1508350137686_23702"><div class=MsoNormal align=center style='text-align:center;background:white'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><hr size=1 width="100%" align=center></span></div><p class=MsoNormal style='background:white'><b id="yui_3_16_0_ym19_1_1508350137686_23754"><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>From:</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> Diedre Conkling <<a href="mailto:diedre08@gmail.com">diedre08@gmail.com</a>><br><b>To:</b> libs-or <<a href="mailto:libs-or@listsmart.osl.state.or.us">libs-or@listsmart.osl.state.or.us</a>> <br><b>Sent:</b> Wednesday, October 18, 2017 12:00 PM<br><b id="yui_3_16_0_ym19_1_1508350137686_23757">Subject:</b> Re: [Libs-Or] Meeting room insurance</span><span style='font-family:"Helvetica","sans-serif";color:black'><o:p></o:p></span></p></div><div id="yui_3_16_0_ym19_1_1508350137686_23695"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p><div id=yiv4595224922><div id="yui_3_16_0_ym19_1_1508350137686_23694"><div id="yui_3_16_0_ym19_1_1508350137686_23693"><div id="yui_3_16_0_ym19_1_1508350137686_23701"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>Thanks for the reminder about the Oregon Public Library Standards. I sent that information along with a note to the key people at. SDAO expressing my dismay that after all of my years of working with them they still know so little about libraries. I also let them know that meeting rooms have been an important part of library service.<o:p></o:p></span></p></div><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p><div id=yiv4595224922yqt32410><div id="yui_3_16_0_ym19_1_1508350137686_23692"><div id="yui_3_16_0_ym19_1_1508350137686_23700"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>On Wed, Oct 18, 2017 at 11:34 AM Leah Griffith <<a href="mailto:leah.griffith@newbergoregon.gov" target="_blank" id="yui_3_16_0_ym19_1_1508350137686_24151">leah.griffith@newbergoregon.gov</a>> wrote:<o:p></o:p></span></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in' id="yui_3_16_0_ym19_1_1508350137686_23691"><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>As a city library, our city does not require certificate of insurance for using our meeting room.<br><br>I think that with state standards, you might want to share with your insurance company that the business of libraries is to provide public meeting room space.<br><br>PLD Public Library Standards<br>Section E Services and Programs Essential<br> "The library offers services that include a circulating collection, public technology, story times, and a community meeting space."<br><br><a href="http://www.olaweb.org/pld-standards" target="_blank" id="yui_3_16_0_ym19_1_1508350137686_23791">http://www.olaweb.org/pld-standards</a><br><br>Leah<br>Leah M. Griffith, Director<br>Newberg Public Library 503.537.1256<br><br><br>-----Original Message-----<br>From: Libs-Or [mailto:<a href="mailto:libs-or-bounces@listsmart.osl.state.or.us" target="_blank" id="yui_3_16_0_ym19_1_1508350137686_23699">libs-or-bounces@listsmart.osl.state.or.us</a>] On Behalf Of Kathy Street<br>Sent: Wednesday, October 18, 2017 11:22 AM<br>To: <a href="mailto:libs-or@listsmart.osl.state.or.us" target="_blank">libs-or@listsmart.osl.state.or.us</a><br>Subject: [Libs-Or] Meeting room insurance<br><br>I asked last year and I am still trying to wrap my head around this. We are a Special District and our agent has told us that groups must present a certificate of insurance to use our meeting room. Regardless of type of group and if they are meeting during business hours. How are these groups different from people using study rooms or a group at a table? SDAO said that our business is providing materials and computers. Not public meeting areas.<br><br>Please let me know if you require an insurance certificate.<br><br>Kathy<br>_______________________________________________<br>Libs-Or mailing list<br><a href="mailto:Libs-Or@listsmart.osl.state.or.us" target="_blank">Libs-Or@listsmart.osl.state.or.us</a><br><a href="http://listsmart.osl.state.or.us/mailman/listinfo/libs-or" target="_blank">http://listsmart.osl.state.or.us/mailman/listinfo/libs-or</a><br>Hosted by the State Library of Oregon. The Library is not responsible for content.<br><br>Questions related to message content should be directed to the sender of the message, by phone or email.<br>Technical questions? Call 503-378-8800.<br>_______________________________________________<br>Libs-Or mailing list<br><a href="mailto:Libs-Or@listsmart.osl.state.or.us" target="_blank">Libs-Or@listsmart.osl.state.or.us</a><br><a href="http://listsmart.osl.state.or.us/mailman/listinfo/libs-or" target="_blank">http://listsmart.osl.state.or.us/mailman/listinfo/libs-or</a><br>Hosted by the State Library of Oregon. The Library is not responsible for content.<br><br>Questions related to message content should be directed to the sender of the message, by phone or email.<br>Technical questions? Call 503-378-8800.<o:p></o:p></span></p></blockquote></div></div></div><div><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>-- <o:p></o:p></span></p></div><div><div><p class=MsoNormal style='background:white'><em><span style='font-family:"Helvetica","sans-serif";color:black'>Diedre Conkling</span></em><i><span style='font-family:"Helvetica","sans-serif";color:black'><br><em><span style='font-family:"Helvetica","sans-serif"'>Lincoln County Library District</span></em><br><em><span style='font-family:"Helvetica","sans-serif"'>P.O. Box 2027</span></em><br><em><span style='font-family:"Helvetica","sans-serif"'>Newport, OR 97365</span></em><br><em><span style='font-family:"Helvetica","sans-serif"'>Phone & Fax: 541-265-3066</span></em><br><em><span style='font-family:"Helvetica","sans-serif"'>Work email: </span></em></span></i><span style='font-family:"Helvetica","sans-serif";color:black'><a href="mailto:diedre@lincolncolibrarydist.org" target="_blank"><i>diedre@lincolncolibrarydist.org</i></a><i><br><em><span style='font-family:"Helvetica","sans-serif"'>Home email: </span></em></i><a href="mailto:diedre08@gmail.com" target="_blank"><em><span style='font-family:"Helvetica","sans-serif"'>diedre08@gmail.com</span></em></a><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'> <o:p></o:p></span></p></div><div><h6 style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>“If you don't like something, change it. If you can't change it, change your attitude.”―Maya Angelou<o:p></o:p></span></h6></div></div></div></div><div id=yqt55935><p class=MsoNormal style='background:white'><span style='font-family:"Helvetica","sans-serif";color:black'>_______________________________________________<br>Libs-Or mailing list<br><a href="mailto:Libs-Or@listsmart.osl.state.or.us">Libs-Or@listsmart.osl.state.or.us</a><br><a href="http://listsmart.osl.state.or.us/mailman/listinfo/libs-or" target="_blank">http://listsmart.osl.state.or.us/mailman/listinfo/libs-or</a><br>Hosted by the State Library of Oregon. The Library is not responsible for content.<br><br>Questions related to message content should be directed to the sender of the message, by phone or email.<br>Technical questions? Call 503-378-8800.<o:p></o:p></span></p></div><p class=MsoNormal style='margin-bottom:12.0pt;background:white'><span style='font-family:"Helvetica","sans-serif";color:black'><o:p> </o:p></span></p></div></div></div></div></div></div></body></html>