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<p class="MsoNormal"><span style="color:#1F497D">Our library's use of volunteers is addressed in our City personnel policy. The main reason it's addressed there is that since we are a unionized environment, we have fairly strict rules about what tasks volunteers
can and can't do. It's also important to have clarity for legal reasons about how volunteers are covered under your insurance, how volunteers can and can't be reimbursed, and things of that nature.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">In addition to these personnel policies, we also have a Volunteer Manual that is essentially a procedural manual. It contains volunteer job descriptions and addresses in specificity what tasks volunteers undertake
for the library, as well as policies regarding patron privacy. (We elect not to allow volunteers access to patron records, for example, for privacy reasons).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#003635"><img width="96" height="101" style="width:1.0in;height:1.052in" id="_x0000_i1027" src="cid:image003.png@01D4D41D.687B7B10" alt="LC-CircularLogo-Color-email"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:4.0pt;font-family:"Arial",sans-serif;color:#003635"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:4.0pt;font-family:"Arial",sans-serif;color:#005F70"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#005F70">Kirsten Brodbeck-Kenney, MLIS</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">LIBRARY DIRECTOR<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">Pronouns: She/Her/Hers</span></b><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:8.0pt"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#FF6C37">__</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-line-height-alt:3.0pt"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#003635"> </span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:11.0pt"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">City of Lincoln City
</span><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#E36541">|</span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70"> Driftwood Public Library</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:11.0pt"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">801 SW Hwy 101
</span><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#E36541"> |</span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70"> PO Box 50 </span><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#FF6C37">| </span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#003635"> </span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">Lincoln
City, OR</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:11.0pt"><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">P:</span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70"> 541.996.1251 </span><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#FF6C37">|</span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#003635"> </span><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">E</span></b><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#003635">:</span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70"> kbrodbeck-kenney@lincolncity.org<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:11.0pt"><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">W:
</span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">Driftwoodlib.org
</span><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#FF6C37">| </span></b><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">W</span></b><b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#003635">:</span></b><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#003635"> </span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#005F70">LincolnCity.org</span><span style="color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Libs-Or [<a href="mailto:libs-or-bounces@listsmart.osl.state.or.us">mailto:libs-or-bounces@listsmart.osl.state.or.us</a>]
<b>On Behalf Of </b>Mark Rose<br>
<b>Sent:</b> Wednesday, March 6, 2019 11:22 AM<br>
<b>To:</b> <a href="mailto:libs-or@listsmart.osl.state.or.us">libs-or@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> [Libs-Or] Volunteers - Policy or Procedure<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’ve used volunteers without a board approved policy for some time. I know that some public libraries have a policy and others not. What aspect of volunteers requires it to be a policy? Is it because they may interact with the public?
Is it to exclude them from specific tasks? I’d appreciate hearing why this should be a policy as opposed to a procedure.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you for your consideration of this topic.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;font-family:Palatino">Mark Rose</span></i></b><span style="font-size:12.0pt">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Palatino">Director, Hermiston Public Library</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Palatino"><a href="mailto:mrose@hermiston.or.us"><span style="color:blue">mrose@hermiston.or.us</span></a></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Palatino">541-667-5050</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="128" height="107" style="width:1.3333in;height:1.1145in" id="Picture_x0020_1" src="cid:image004.jpg@01D4D41D.687B7B10" alt="email signature"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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