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<p class="MsoNormal"><span style="color:#1F497D">The City of Newberg charges what is called an Administrative Support Services Charge and it includes our share of:
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">City manager<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">Finance<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">IT<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">Insurance (Property & Liability, Health insurance is already in our library personnel budget)
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">Facility Maintenance<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">Legal<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">Copiers
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">Human Resources<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D">Telephone expenses
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">They have a pretty extensive formula that calculates each departments share based on FTE (Human resources) computer calls (IT), actual copiers, etc. as appropriate for each item. They’ve perfected it over the
years and I think it does accurately reflect the cost of the library to the city central services. This year there was no charge for legal as we didn’t use any City Attorney time this year. Next year there likely will be as we’ve got some issues to resolve
regarding a property purchase that he will spend time on. Like any attorney he charges by the minute ;-)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">For 2019-20, it is $445,700 which is 73% of my Materials and Services Budget and 25% of my total budget
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">FYI, the biggest part of that $445,700 is Facility Maintenance which is $217,174 as we have one of the largest buildings as well as one of the oldest (Carnegie from 1912/addition in 1985) in the city and the
janitorial and building repair needs are pretty great.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We just went over this at the Budget Committee meeting last night so it’s fresh on my mind ;-) Our Finance Director did comment that this isn’t something that all cities do.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I’m not sure what you mean by “beginning revenue amount”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Lucida Handwriting";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:"Lucida Handwriting";color:#1F497D">Leah<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D">Leah M. Griffith, Director<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Newberg Public Library <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503.537.1256 cell 971.281.1874<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Libs-Or [mailto:libs-or-bounces@listsmart.osl.state.or.us]
<b>On Behalf Of </b>Rose Peda<br>
<b>Sent:</b> Friday, April 26, 2019 8:38 AM<br>
<b>To:</b> libs-or@listsmart.osl.state.or.us<br>
<b>Subject:</b> [Libs-Or] Administrative Fees charged for services rendered by the City<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning all,<o:p></o:p></p>
<p class="MsoNormal">I have a couple of questions and I was hoping you all could help me out.<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3">Does your City charge you an administrative fee for services rendered by the City such as Finance Department or Human Resources?<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">How much do they charge you each year?<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">What percentage is this of your beginning revenue amount?<o:p></o:p></li></ol>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Rose Peda, MLS
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Library Services Director<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Sweet Home Public Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">1101 – 13<sup>th</sup> Avenue<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Sweet Home, OR 97386<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">ph: 541-367-5007
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><a href="mailto:rpeda@sweethomeor.gov">rpeda@sweethomeor.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Confidentiality Notice</span></b><span style="font-family:"Arial",sans-serif">: This e-mail message an all attachments transmitted with it may contain legally privileged and confidential
information intended solely for the use of the addressee. If you have received this message by mistake, please notify us immediately by replying to this message or telephoning us, and do not review, disclose, copy or distribute it. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Public Records Law Disclosure</span></b><span style="font-family:"Arial",sans-serif">: This e-mail is a public record of the City of Sweet Home and is subject to public disclosure unless
exempt from disclosure under Oregon Public Records Law. This e-mail is subject to State Retention Schedule.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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