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<title>State Library Newsletter: Letter to Libraries Online April 2020</title>
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this email in your browser</span></b></a><o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right;line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Letters to Libraries Online: News from the State Library of Oregon</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><br>
Volume 30, Issue 04 - April 2020<o:p></o:p></span></p>
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<h2><span style="color:white">State Library News</span><o:p></o:p></h2>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:150%"><strong><span style="font-size:16.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Teleconferencing With Zoom?</span></strong><b><span style="font-size:16.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><br>
<strong><span style="font-family:"Helvetica",sans-serif">Keeping the "Zoom-Bombers" Out</span></strong></span></b><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><br>
<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="264" id="_x0000_i1026" src="https://mcusercontent.com/91dd1172fce9a235a5e993c03/images/d80a47cd-2cbb-4d22-94a8-e5d4d0d69cb6.jpg"><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Given that many of us are working remotely these days, the use of technology for telecommuting/telework and web conferencing
has become almost mandatory. Zoom is an increasingly popular and easy to use option as a platform. However, the increased popularity brings unwelcome attention from "Zoom-Bombers" hoping to crash your meeting.
<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">In addition to keeping out unwelcome guests, there are other factors to consider including: security vulnerabilities,
data privacy, and even, patron privacy. You can take some actions to mitigate the new risks to patron privacy.
<o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Use Zoom’s
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=8b268f296a&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">end-to-end encrypted chat</span></b></a> feature<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Limit the amount of patron data disclosed in Zoom, including text chats<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Do not record video, voice, or text chats that involve patron data, including services to patrons conducted over Zoom<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Do not share files with patron data over Zoom’s filesharing feature<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=fca6fedf77&e=0d2401e925"><b><span style="color:#1C1C86;text-decoration:none">Review privacy
and security settings</span></b></a> on the administrator, organizer, and user levels<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif"><a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=8e86d14810&e=0d2401e925"><b><span style="color:#1C1C86;text-decoration:none">Follow</span></b></a>
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=47102b9fcc&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">best</span></b></a> <a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=95cffdd0ba&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">practices</span></b></a> to prevent Zoombombing, including enabling the waiting room feature, limiting screen-sharing and voice controls (muting participants by default when they join), and locking the session
when all attendees have arrived.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Additional security tips are also available from Zoom’s support page on security:<br>
<br>
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=74786cfeea&e=0d2401e925"><b><span style="color:#1C1C86;text-decoration:none">https://zoom.us/security</span></b></a> (scroll down to “Protecting your Meetings”)<br>
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=e7f346174c&e=0d2401e925" target="_blank"><b><span style="color:#1C1C86;text-decoration:none">https://blog.zoom.us/wordpress/2020/03/20/keep-the-party-crashers-from-crashing-your-zoom-event/</span></b></a><br>
<br>
Meeting hosts should become familiar with <a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=66440b85a3&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">features</span></b></a> such as “Mute all” participants and “Lock meeting” and other ways to
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=beeafb2901&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">manage participants</span></b></a>.<br>
<br>
A few last tips: <o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">If you’re going to use the “Personal meeting ID”, make sure you use a password.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">How to Prevent Jerks from Ruining Your Zoom Meetings (<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=4c457405ab&e=0d2401e925" target="_blank"><b><span style="color:#1C1C86;text-decoration:none">Lifehacker</span></b></a>)<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">The Do's and Don't of Video Calls: 6 Embarrassing Stories of Video Calling/Zoom Fails (<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=c618e93eaa&e=0d2401e925" target="_blank"><b><span style="color:#1C1C86;text-decoration:none">New
York Magazine</span></b></a>)<o:p></o:p></span></li></ul>
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<h2><span style="color:white">Library Support and Development Services</span><o:p></o:p></h2>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:150%"><strong><span style="font-size:15.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Library Support here for you during these strange times!</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Staff from all libraries are invited to our twice weekly “office hours” using Zoom. Join Greta Bergquist at noon on
Tuesdays and Darci Hanning at noon on Thursdays. Connection information is available front and center on our
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=6932991b0c&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">LibGuide</span></b></a> for COVID-19 Resources. These online meetings are an opportunity to connect with your peers and colleagues, share how you’re able to serve your community, and the challenges you’re
facing. Please join us as you’re able! <o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Speaking of our LibGuide, we are doing our best to balance the need for new information and resources while not providing
an overwhelming number of resources. To that end, please check back every few days or so for updates. Our
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=6f0917f8a3&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">guide</span></b></a> covers: key informational resources, our contact information, resources for responding, COVID-19 webinars, remotely library resources, CE resources for library staff, and resources for
self-care and economic impact. <o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">And finally, please know that everyone here appreciates everything each of you are doing to continue serving your communities
during these challenging times! <o:p></o:p></span></p>
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<h2><span style="color:white">Talking Book and Braille Library</span><o:p></o:p></h2>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:150%"><strong><span style="font-size:18.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Talking Book and Braille Library Mail Halted, but Download an Option</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">In response to the COVID-19 pandemic, and in the interest of safety, the Talking Book and Braille Library has stopped
mailing books to registered users. However, that does not mean users are unable to get books to keep their minds active. Now is an excellent time to recommend our download-on-demand option called BARD!<br>
<br>
BARD gives registered Talking Book and Braille Library users FREE access to download any NLS (National Library Service) book or magazine they want, 24 hours a day, 7 days a week. One of the best features of BARD is there are no limits; users can download as
many books as they want, keep them as long as they want, and so can every other BARD user. For FREE!<br>
<br>
BARD is a great option for people with print-impairments who are finding it difficult to pass the time during this stay home order. And if someone does not feel up to the task, is tech shy, or does not own a computer or mobile device, it is very easy for friends
and family to help by downloading books for that person. Just be sure to maintain proper social distancing when assisting others.<br>
<br>
We very much appreciate the gravity of the decision to halt mail circulation. It was not an easy one to make, as we are sure many of you know.<br>
<br>
Please remember that BARD is ONLY available to registered Talking Book and Braille Library users. For more information about setting up a BARD account or registering with the library, please visit our website:
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=99ce9f2055&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">www.ORTalkingBooks.org</span></b></a>, or contact us at 800-452-0292 or
<a href="mailto:talkingbooks.info@state.or.us">talkingbooks.info@state.or.us</a>.
<o:p></o:p></span></p>
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<h2><span style="color:white">Government Information and Library Services</span><o:p></o:p></h2>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:150%"><strong><span style="font-size:18.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">State Library Preserves State Government Publications on COVID-19</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="155" id="_x0000_i1030" src="https://mcusercontent.com/91dd1172fce9a235a5e993c03/images/0c6bcdb1-2979-4bda-817e-667618218ad8.jpg"><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">The Oregon Health Authority and other state agencies are producing information on the topic of COVID-19. We at the State
Library have a statutory duty to preserve, provide access to, and disseminate state government publications, so we have been adding the born-digital state government publications on COVID-19 to our Digital Collections with full cataloging. We had originally
been using subject headings such as “Coronaviruses” and “Coronavirus infections,” but it became clear that a more specific heading to collocate all of these materials was necessary, and a staff member had noticed that other libraries, including GPO, had started
using “COVID 19 (Disease)” as a subject heading. So we went back and added “<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=13fa5187b3&e=0d2401e925"><b><span style="color:#1C1C86;text-decoration:none">COVID 19 (Disease)</span></b></a>”
to our bibliographic records to provide better access to the publications on this topic.<br>
<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:150%"><strong><span style="font-size:18.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Looking for Things To Do? It's time for coloring!</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="155" id="_x0000_i1031" src="https://mcusercontent.com/91dd1172fce9a235a5e993c03/images/79bff2d8-6fa7-471b-ab3f-40e71e9e2bef.jpg"><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">As we all face unprecedented challenges, it’s a good time to look at things we can do to relax. It’s also a time when those with children may need additional resources
to keep them entertained.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Several state agencies publish printable coloring and activity books.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:150%;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Learn about interesting Oregonian people and places in
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=ddcd87f987&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">this coloring book</span></b></a> from the State Archives.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Help children explore different foods in the
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=4e4fd85c38&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">English</span></b></a> and <a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=d4ef633b2b&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">Spanish</span></b></a> Food Hero books, published by Oregon Harvest for Schools.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">The sky’s the limit with the Department of Aviation’s
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=c6312e9c27&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">Aviation activity book.</span></b></a><o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Take a look at
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<b><span style="color:#1C1C86;text-decoration:none">these and other activity books</span></b></a> by Oregon state agencies. All are part of
<a href="https://oregon.us11.list-manage.com/track/click?u=91dd1172fce9a235a5e993c03&id=b7fef608ef&e=0d2401e925">
<b><span style="color:#1C1C86;text-decoration:none">the Oregon Government Publications digital collection</span></b></a>.<o:p></o:p></span></p>
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<h2><span style="color:white">Contacts</span><o:p></o:p></h2>
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<p class="MsoNormal" style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:black">Library Support and Development Services:</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:black"><br>
Ferol Weyand, Darci Hanning, Jennifer Maurer, Ross Fuqua, Tamara Ottum, Arlene Weible, Susan Westin, Greta Bergquist<br>
</span><span style="font-family:"Calibri",sans-serif;color:#2E75B6">Contact information</span><span style="font-size:10.5pt;line-height:150%;font-family:"Arial",sans-serif;color:black"><br>
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<strong><span style="font-family:"Arial",sans-serif">Oregon Talking Book and Braille Library Manager:</span></strong><br>
Elke Bruton, 503-378-5455<br>
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<strong><span style="font-family:"Arial",sans-serif">Government Information and Library Services Manager:</span></strong><br>
Caren Agata, 503-378-5030<br>
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<strong><span style="font-family:"Arial",sans-serif">State Librarian:</span></strong><br>
Jennifer Patterson, 503-378-4367<br>
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<br>
Letter to Libraries Online is published monthly by the State Library of Oregon. <o:p>
</o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:150%"><span style="font-size:18.0pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">Mission
</span><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:black">The State Library provides leadership and resources to continue growing vibrant library services for Oregonians with
print disabilities, the Legislature and state government, and all Oregonians through local libraries.
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<p class="MsoNormal" style="line-height:125%"><strong><span style="font-size:7.5pt;line-height:125%;font-family:"Helvetica",sans-serif;color:black">Our mailing address is:</span></strong><span style="font-size:7.5pt;line-height:125%;font-family:"Helvetica",sans-serif;color:black"><br>
State Library of Oregon, 250 Winter St. NE, Salem, OR 97301<br>
<em><span style="font-family:"Helvetica",sans-serif">Copyright ©2019, All rights reserved.</span></em><o:p></o:p></span></p>
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