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<div class="WordSection1">
<p class="MsoNormal">The City of Portland Archives and Records Management division of the City Auditor is seeking
<span style="font-size:12.0pt">an inquisitive, collaborative, organized, and public service-minded archivist to join us as our
<b>Archives and Records Management Coordinator II.</b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Salary Range: </span>$55,370 - $102,648<span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The City of Portland Archives and Records Management division operates the City of Portland Archives and Records Center, making records accessible to the public and City employees for research and inspection.
The division sets record retention and preservation policies and guidelines, administers the City’s electronic records management system, serves as the City’s expert on records issues, and provides services to help City employees manage their electronic and
physical records. The Archives contains an extensive collection of records dating back to 1851 in a variety of formats. The division partners with community groups, heritage organizations, and individuals working on initiatives that connect local history with
the community.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">As the Archives and Records Management Coordinator II, you will</span></b><span style="font-size:12.0pt">:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%">Oversee Reading Room operations and perform reference services for City employees and the public, including in-person and distance reference work.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%">Train, assign tasks, and evaluate the performance of interns, volunteers, and part-time staff who support the Reading Room.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%">Develop and deliver training on using the Archives and conducting research.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%">Develop, organize, and manage community engagement and special events to increase awareness and access to City records; develop marketing and outreach plans; draft press releases and outreach materials.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:106%">Work with community groups, allied professionals, colleagues and other groups to further the Division’s mission and objectives and to create and maintain reciprocal relationships.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:12.0pt">We are looking for </span>
</b><span style="font-size:12.0pt">an archivist who has a commitment to customer/public service and developing and maintaining positive relationships, has extensive experience providing archival reference, has excellent communications skills, is detail and
task oriented, and is committed to providing equitable and transparent access to records through thoughtful research and reference service. The best candidates will love working with a wide-range of people.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Successful candidates will demonstrate their knowledge and experience in: providing archival reference, developing and participating in community engagement activities, leading and mentoring people, and creating
and maintaining an inclusive, respectful, and culturally responsive workplace. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">To Apply<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Application materials must be submitted through the online application system. The full job description and instructions can be found at:
</span></b><a href="https://www.governmentjobs.com/careers/portlandor/jobs/3202012/archives-and-records-management-coordinator-ii?page=1&pagetype=jobOpportunitiesJobs"><span style="font-size:12.0pt">https://www.governmentjobs.com/careers/portlandor/jobs/3202012/archives-and-records-management-coordinator-ii?page=1&pagetype=jobOpportunitiesJobs</span></a><span style="font-size:12.0pt">
<o:p></o:p></span></p>
<p><em><span style="color:#C00000">Please note: We are also recruiting for an Archives and Records Management Coordinator III position which focuses on collections management. The job description and instructions can be found at:
</span></em><a href="https://www.governmentjobs.com/careers/portlandor/jobs/3174705/archives-and-records-management-coordinator-iii?page=1&pagetype=jobOpportunitiesJobs">https://www.governmentjobs.com/careers/portlandor/jobs/3174705/archives-and-records-management-coordinator-iii?page=1&pagetype=jobOpportunitiesJobs</a><em><span style="color:#C00000">
</span></em><span style="color:#C00000"><o:p></o:p></span></p>
</div>
<span style="font-size:12.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><br clear="all" style="page-break-before:always">
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<div class="WordSection2">
<p class="MsoNormal"><b><span style="font-size:12.0pt">Recruitment Timeline </span>
</b><span style="font-size:12.0pt">(subject to change)<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="font-size:12.0pt">Posting: 8/23 – 9/20<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="font-size:12.0pt">Applications Reviewed: Week of 9/24<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="font-size:12.0pt">First interview: Week of 10/11<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="font-size:12.0pt">Second interview: Week of 10/18<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="font-size:12.0pt">Job Offer: early November <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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