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<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">From the Intellectual Freedom Committee:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p align="center" style="margin:0in;text-align:center"><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:red">Now Available</span></b><b><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:black">: Template Collection
Development Policy and Reconsideration of Library Materials Policy for Public Libraries</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p align="center" style="margin:0in;text-align:center"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black">August 2025</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p align="center" style="margin:0in;text-align:center"><i><span style="font-family:"Times New Roman",serif;color:black;background:white">Welcome to Tuesday Topics, a monthly series covering topics with intellectual freedom implications for libraries of all
types. Each message is prepared by a member of OLA's Intellectual Freedom Committee (IFC) or a guest writer. Questions can be directed to the author of the topic or to the IFC Committee.</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Updated Template Policies Now Available for Public Libraries<br>
</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Last November, the Intellectual Freedom Committee was honored to share updated draft policies for instructional materials and reconsideration processes
for school libraries, developed by the Oregon School Boards Association (OSBA) in collaboration with members from the IFC and OASL. You can access the full post outlining OSBA’s policy updates
</span><a href="https://www.olaweb.org/assets/IntellectualFreedom/IF_Resources/OLA_IFC_Tue_Topic_2024-11_OSBA%20Instructional_Materials_Policy_Update.pdf"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">here</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Following that partnership, the IFC identified a broader need for model policies tailored to other library types—specifically public libraries.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Using example policies from
</span><a href="https://deschuteslibrary.org/about/adminrules/1.3.1%20Reconsideration%20of%20Library%20Materials.pdf"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Deschutes Public Library</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">,
the IFC is now pleased to offer template policies designed to assist public libraries in reviewing, creating, or adopting two key policy frameworks:</span><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><a href="https://drive.google.com/file/d/15dH7AphzyZOeByjjJKfQOlzDZJhdARNu/view?usp=sharing"><span style="background:white">Collection Development Policy</span></a><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo1;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif"><a href="https://drive.google.com/file/d/1WDf5hil1yUi3FyxeFZ7TmyxNo6kovK58/view?usp=drive_link"><span style="background:white">Request for Reconsideration Policy</span></a><o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">These templates are available through the
</span><a href="https://slo.oregon.gov/iftoolkit/home"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Intellectual Freedom Toolkit</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">.</span><o:p></o:p></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">How to Use Template Policies</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white"><br>
Each template includes color-coded highlights to guide customization:</span><o:p></o:p></p>
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<li style="color:black;margin-top:12.0pt;margin-bottom:0in;mso-list:l1 level1 lfo2;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Yellow highlights indicate areas to be potentially updated by individual libraries—designed to be plug-and-play.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo2;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Green highlights provide notations for the section inclusion (recommended vs. suggested):</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li></ul>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">“It is recommended to include this section in this policy.”</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">“It is suggested to include this section in this policy.”</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Recommended Elements for Each Policy</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white"><br>
Collection development policies should include:</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Intellectual freedom statement</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo4;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Anti-discrimination statement</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo4;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Non-endorsement statement</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo4;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Responsibility statement</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo4;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Selection criteria</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo4;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Selection sources / tools</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l4 level1 lfo4;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Procedures for handling requests and criticism</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:12.0pt;mso-list:l4 level1 lfo4;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Last updated date</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li></ul>
<p style="margin:0in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Reconsideration policies should include:</span><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Intellectual freedom, non-discrimination, and non-endorsement statements </span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Definitions of who may submit a reconsideration request</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Limits on the number of requests submitted at one time by one individual</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Limits on frequency of reviews for the same title</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Clear, objective review process</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Disclosure that submitted forms may be subject to public records requests</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Designation of final decision-maker</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Statement that materials are reviewed as a whole</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Policy that materials remain in circulation during review</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:12.0pt;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Description of appeal process (focused on adherence to policy, not decision outcome)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Key Considerations When Adapting Policies</span></b><o:p></o:p></p>
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<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Use objective language</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Draft clearly-worded statements</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Follow systematic processes</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Define roles and responsibilities</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Specify decision-making authority</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Include a clear statement that inclusion is not endorsement of content</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Specify how long the reconsideration and appeal processes can take</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Ensure legal review and approval</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:12.0pt;mso-list:l0 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">Tie policies back to the organization’s mission statement</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li></ul>
<p style="margin:0in"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">Additional Resources
<br>
</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">The IFC remains committed to supporting Oregon libraries with intellectual freedom guidance and resources. Visit our website for
</span><a href="https://www.olaweb.org/contact-ifc"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1155CC;background:white">contact information</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">,
review past </span><a href="https://www.olaweb.org/if-resources"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1155CC;background:white">Tuesday Topics</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">,
and access sample policies and support documents via the </span><a href="https://slo.oregon.gov/iftoolkit/home"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;background:white">IF Toolkit</span></a><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black;background:white">.</span><o:p></o:p></p>
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<p class="MsoNormal"><a href="https://www.olaweb.org/assets/IntellectualFreedom/IF_Resources/OLA_IFC_Tue_Topic_2025-08_Template_Coll_Dev__Reconsideration_Policies_Public_Libraries.docx.pdf">https://www.olaweb.org/assets/IntellectualFreedom/IF_Resources/OLA_IFC_Tue_Topic_2025-08_Template_Coll_Dev__Reconsideration_Policies_Public_Libraries.docx.pdf</a><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Emily O’Neal, M.L.S.<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">Technical Services Manager<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="color:black">Deschutes Public Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">601 NW Wall St., Bend OR 97703<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">(541) 617-7061<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:emilyo@deschuteslibrary.org"><span style="color:blue">emilyo@deschuteslibrary.org</span></a><span style="color:black">
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><a href="http://www.deschuteslibrary.org/"><span style="color:blue">http://www.deschuteslibrary.org</span></a><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#332015"><img border="0" width="124" height="38" style="width:1.2916in;height:.3958in" id="MSOImageWebPart_WebPartWPQ3" src="cid:image001.png@01DC2198.957B3EA0" alt="Microsoft Windows SharePoint Services Logo"></span><o:p></o:p></p>
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