[lstac] Rolling grants

Tue Feb 22 12:53:02 PST 2022

We did this with outreach grants using CARES $$. The response was interesting: almost all the applications came in the first few weeks and then petered out. 
Later we tried the same with an established grant (active since 2008 for digitization of local historical collections.) None came in until the end of the application period, even though we'd announced limited funding available.
We have one open now for online tracking services with two deadlines: 2/4 & 3/4. We got 22/75 possible applications by the first deadline. Crickets since, but folks tend to wait till the last day, don't we? :) 
We've had ARPA grants open since August and have a few still trickling in. Now the amendment requests have also started to bubble up. 
Conclusion: It hasn't made a significant difference so far in the number of applicants we've received, the quality of the applications, or our workload. 

Maura Walsh
LSTA Grants and Contracts Coordinator Lead
Washington Office of the Secretary of State
6880 Capitol Blvd SE, Tumwater, Washington
Maura.Walsh at sos.wa.gov  WSLgrants at sos.wa.gov

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Subject: lstac Digest, Vol 166, Issue 6

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Today's Topics:

   1. rolling grants (Jaime Ball)
   2. Re: rolling grants (cboyden at library.ohio.gov)

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Message: 1
Date: Thu, 17 Feb 2022 23:25:00 +0000
From: Jaime Ball <jball at azlibrary.gov>
To: "lstac at omls.oregon.gov" <lstac at omls.oregon.gov>
Subject: [lstac] rolling grants
Message-ID:
	<BY5PR12MB414652E8A2A11C879B267563A7369 at BY5PR12MB4146.namprd12.prod.outlook.com>

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Hi, everyone,
Do any of you administer rolling subgrants? Our humanities council accepts applications for mini-grants on an ongoing basis until funds are exhausted. If you accept subgrant applications on a rolling basis, I would love to know how that works for you -- in vivid detail!
Thanks!

[A picture containing text, sign  Description automatically generated] Janet "Jaime" Ball Library Development Administrator Arizona State Library, Archives & Public Records

Email: jball at azlibrary.gov<mailto:jball at azlibrary.gov>
Office: 602-542-6266

1700 W. Washington St., B-002 | Phoenix, AZ | 85007

This message and any messages in response to the sender of this message may be subject to a public records request.

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Message: 2
Date: Fri, 18 Feb 2022 14:32:25 +0000
From: "cboyden at library.ohio.gov" <cboyden at library.ohio.gov>
To: "lstac at omls.oregon.gov" <lstac at omls.oregon.gov>, Jaime Ball
	<jball at azlibrary.gov>
Subject: Re: [lstac] rolling grants
Message-ID:
	<DM8PR09MB60227F92434EF9EF73D97EB682379 at DM8PR09MB6022.namprd09.prod.outlook.com>

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Hi, Jamie.

We offer Open Grants<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.ohio.gov%2Fservices-for-libraries%2Flsta-grants%2F%23AvailableGrants&data=04%7C01%7Cmaura.walsh%40sos.wa.gov%7C816b0cb476224db9a36c08d9f3194622%7Ce02dabe2c2cb4e7aa37163ed1feb65a0%7C1%7C0%7C637808112142438059%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=5i5B7hdqqFN3LWNSROih0vUGeNPYl2l7Znc52DXAp04%3D&reserved=0> year-round and on a rolling basis.  Thanks to monthly meeting with our Fiscal Team, I am able to remain informed of how funds are being spent throughout the grant year - avoiding "running out of funds for Open Grant awardees."

As for the mechanics of the grant, folks can apply any time, though I think the website discourages submission during the last quarter of the calendar year due to the SPR, but that's purely for my own sanity.  I should also note that there are submission dates listed on the website, but they are more like guidelines and really posted more as workflow control than anything else.

Depending upon the submission date (month), and the timing of the project, the contract will be written for the current or next FFY.  Sometimes this requires a phone call and flexibility on the part of the awardee.   Ultimately, the grantees are less concerned about which FFY the funds are coming from; they just want their grant projects funded.

I hope this helps.  Let me know if you have any further questions or want to talk more about this offline.  Sometimes talking through scenarios is most helpful.

________________________________
From: lstac <lstac-bounces at omls.oregon.gov> on behalf of Jaime Ball via lstac <lstac at omls.oregon.gov>
Sent: Thursday, February 17, 2022 6:25 PM
To: lstac at omls.oregon.gov <lstac at omls.oregon.gov>
Subject: [lstac] rolling grants

Hi, everyone,

Do any of you administer rolling subgrants? Our humanities council accepts applications for mini-grants on an ongoing basis until funds are exhausted. If you accept subgrant applications on a rolling basis, I would love to know how that works for you -- in vivid detail!

Thanks!

[A picture containing text, sign  Description automatically generated]

Janet ?Jaime? Ball
Library Development Administrator
Arizona State Library, Archives & Public Records

Email: jball at azlibrary.gov<mailto:jball at azlibrary.gov>
Office: 602-542-6266

1700 W. Washington St., B-002 | Phoenix, AZ | 85007

This message and any messages in response to the sender of this message may be subject to a public records request.

CAUTION: This is an external email and may not be safe. If the email looks suspicious, please do not click links or open attachments and forward the email to csc at ohio.gov <mailto:csc at ohio.gov> or click the Phish Alert Button if available.

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