[lstac] subscription services
Reish, Karren (MDE)
ReishK at michigan.gov
Mon Mar 14 14:01:04 PDT 2022
Yes, I agree with Maura's caveat on replacing local funding and would not allow that either. Thanks for adding that Maura.
Karren Reish
Library Grants Coordinator
517-241-0021
-----Original Message-----
From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Walsh, Maura via lstac
Sent: Friday, March 11, 2022 3:09 PM
To: lstac at omls.oregon.gov
Subject: Re: [lstac] subscription services
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I agree with Karren, except (!), if the subscription is used before and/or after the grant period and is a habitual service provided by the library, we would consider that replacing local funding and would probably not allow it. I can't really imagine a situation in which we would allow it.
We have allowed a temporary increase in some services due to COVID and connectivity issues, but not just replacing something for the duration of the subaward.
Maura Walsh
LSTA Grants and Contracts Coordinator Lead Washington Office of the Secretary of State
6880 Capitol Blvd SE, Tumwater, Washington Maura.Walsh at sos.wa.gov WSLgrants at sos.wa.gov
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Today's Topics:
1. Question about covered subscription services (Talela Florko)
2. Re: Question about covered subscription services
(Reish, Karren (MDE))
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Message: 1
Date: Fri, 11 Mar 2022 15:54:57 +0000
From: Talela Florko <Talela.Florko at libraries.idaho.gov>
To: "lstac at omls.oregon.gov" <lstac at omls.oregon.gov>
Subject: [lstac] Question about covered subscription services
Message-ID:
<DM8PR09MB7192DE62F93DEB7C7BAFEED8BA0C9 at DM8PR09MB7192.namprd09.prod.outlook.com>
Content-Type: text/plain; charset="windows-1252"
Hi!
How are you all handling subscription services paid for by subgrantees? For example, a library pays for the subscription for one year in one payment. Do you prorate the grant funds to only cover the portion of the subscription that occurs during the award period? If their receipt is outside of the grant period but the subscription covers time within the grant period, is it a valid receipt to document the expense? Would you fund a portion of the subscription that falls within the official grant period, but before an official award was made? Or would you start with the point the award is made and extend through the end of the grant period?
Thanks so much for your insight!
Talela
Talela Florko
Grants and Contracts Officer
Idaho Commission for Libraries
325 W. State Street Boise, ID 83702
(208) 639-4164
[cid:image001.png at 01D83525.AE96A540]<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibraries.idaho.gov%2F&data=04%7C01%7Creishk%40michigan.gov%7C4bea772367874518bf5508da039b0010%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637826261511337811%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=nFByZYSRFDNq%2F%2B%2F9EsA0SUSTdXD6rzoA3rh5TuY2Kks%3D&reserved=0>
The ICfL provides new resources each month related to adult services. Check out https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibraries.idaho.gov%2Flibrary-programs%2Fadults%2F&data=04%7C01%7Creishk%40michigan.gov%7C4bea772367874518bf5508da039b0010%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637826261511337811%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=AeV8hHKWJNx9NUVGshJTUO7Sy%2BkdGPuYqyCV23wxD1o%3D&reserved=0
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Message: 2
Date: Fri, 11 Mar 2022 19:29:36 +0000
From: "Reish, Karren (MDE)" <ReishK at michigan.gov>
To: Talela Florko <Talela.Florko at libraries.idaho.gov>,
"lstac at omls.oregon.gov" <lstac at omls.oregon.gov>
Subject: Re: [lstac] Question about covered subscription services
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<SA0PR09MB65063EA65FE5C9DC4D7CA2BDAA0C9 at SA0PR09MB6506.namprd09.prod.outlook.com>
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Hi Talela, we do not reimburse any purchases made before or after the grant contract starts or ends. For everything except subscriptions or salaries, we have an expenditure deadline the month before the grant contract end as well. If their grant included a subscription (software, hotspot, warrantee, etc.), we prorate and only pay for the months that occurred within the grant period. I don't ask when they started using something, I just take the first month as the month it was paid in.
Karren Reish
Library Grants Coordinator
517-241-0021
From: lstac <lstac-bounces at omls.oregon.gov> On Behalf Of Talela Florko via lstac
Sent: Friday, March 11, 2022 10:55 AM
To: lstac at omls.oregon.gov
Subject: [lstac] Question about covered subscription services
CAUTION: This is an External email. Please send suspicious emails to abuse at michigan.gov<mailto:abuse at michigan.gov>
Hi!
How are you all handling subscription services paid for by subgrantees? For example, a library pays for the subscription for one year in one payment. Do you prorate the grant funds to only cover the portion of the subscription that occurs during the award period? If their receipt is outside of the grant period but the subscription covers time within the grant period, is it a valid receipt to document the expense? Would you fund a portion of the subscription that falls within the official grant period, but before an official award was made? Or would you start with the point the award is made and extend through the end of the grant period?
Thanks so much for your insight!
Talela
Talela Florko
Grants and Contracts Officer
Idaho Commission for Libraries
325 W. State Street Boise, ID 83702
(208) 639-4164
[cid:image001.png at 01D83554.6887B9C0]<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprotect2.fireeye.com%2Fv1%2Furl%3Fk%3D31323334-501d2dca-313553c2-454455534531-92f28448e0e9220d%26q%3D1%26e%3D10bea190-7ab5-4b4c-aec9-2d68b3552add%26u%3Dhttps%253A%252F%252Fgcc02.safelinks.protection.outlook.com%252F%253Furl%253Dhttps%25253A%25252F%25252Flibraries.idaho.gov%25252F%2526data%253D04%25257C01%25257Creishk%252540michigan.gov%25257Cfc333b2f722849caf13908da0377828a%25257Cd5fb7087377742ad966a892ef47225d1%25257C0%25257C0%25257C637826109081450696%25257CUnknown%25257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%25253D%25257C3000%2526sdata%253D1zwA4Oasv%25252F3n8uLmU0XOn2CJrJyHgRFZGfXEmHyGopk%25253D%2526reserved%253D0&data=04%7C01%7Creishk%40michigan.gov%7C4bea772367874518bf5508da039b0010%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637826261511337811%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=j5w62IjAmaTQPjfgbPQX1Ztb3bmTYorY07I8Y5TwXgI%3D&reserved=0>
The ICfL provides new resources each month related to adult services. Check out https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibraries.idaho.gov%2Flibrary-programs%2Fadults%2F&data=04%7C01%7Creishk%40michigan.gov%7C4bea772367874518bf5508da039b0010%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637826261511337811%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=AeV8hHKWJNx9NUVGshJTUO7Sy%2BkdGPuYqyCV23wxD1o%3D&reserved=0<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprotect2.fireeye.com%2Fv1%2Furl%3Fk%3D31323334-501d2dca-313553c2-454455534531-7d4d115ae7373d8e%26q%3D1%26e%3D10bea190-7ab5-4b4c-aec9-2d68b3552add%26u%3Dhttps%253A%252F%252Fgcc02.safelinks.protection.outlook.com%252F%253Furl%253Dhttps%25253A%25252F%25252Flibraries.idaho.gov%25252Flibrary-programs%25252Fadults%25252F%2526data%253D04%25257C01%25257Creishk%252540michigan.gov%25257Cfc333b2f722849caf13908da0377828a%25257Cd5fb7087377742ad966a892ef47225d1%25257C0%25257C0%25257C637826109081450696%25257CUnknown%25257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%25253D%25257C3000%2526sdata%253DpyYpCPLKpSyy%25252BN2ftLpyqT6ettLyLBcD8a6dbHeq0gQ%25253D%2526reserved%253D0&data=04%7C01%7Creishk%40michigan.gov%7C4bea772367874518bf5508da039b0010%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637826261511337811%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=cIBKYI%2FbNxRdETbHIorfFSg4QrP97fnDDSsHo35UVMk%3D&reserved=0>
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