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<p class="MsoNormal">I had understood the SAM.gov requirement as something for libraries that subgrant directly with IMLS – not an SLAA. I am incorrect? And I agree with Rachel about subgrants, libraries come up with great projects and it is very cool to be
able to help. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Karren Reish<o:p></o:p></p>
<p class="MsoNormal">Library of Michigan<o:p></o:p></p>
<p class="MsoNormal">Library Grants Coordinator<o:p></o:p></p>
<p class="MsoNormal">517-241-0021<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> lstac <lstac-bounces@omls.oregon.gov> <b>On Behalf Of
</b>Rachel Cook via lstac<br>
<b>Sent:</b> Friday, March 19, 2021 12:21 PM<br>
<b>To:</b> Debbie Hall <debbie.hall@arkansas.gov><br>
<b>Cc:</b> lstac@listsmart.osl.state.or.us <lstac@omls.oregon.gov><br>
<b>Subject:</b> Re: [lstac] Subgrant question<o:p></o:p></p>
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<strong><span style="font-family:"sans-serif 10pt",serif;color:black">CAUTION: This is an External email. Please send suspicious emails to
<a href="mailto:abuse@michigan.gov"><span style="font-weight:normal">abuse@michigan.gov</span></a></span></strong><o:p></o:p></p>
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<p class="MsoNormal">Hi Debbie and all! <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Yes, libraries receiving subgrants need to be registered in SAM.gov. I am not quite sure what your second question means. This is a link to IMLS
<a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fgrants%2Fmanage-your-award%2Fadministration%2Flegal-references&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717329965%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SU19nm%2Bd1uIwmCGVoMuPK2eDZ7YHg%2BYidEVhWf4a3w0%3D&reserved=0">
legal references</a> from their manual. I always refer to <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcgi-bin%2Ftext-idx%3Ftpl%3D%2Fecfrbrowse%2FTitle02%2F2cfr200_main_02.tpl&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717339921%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=aMXAkxnz8D9EAlyGgP3wDVSVBaS6ESdVE1XC3GHmLg4%3D&reserved=0">
2 CFR 200</a> when I want to be clear on the guidance for this grant. This is also a
<a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.imls.gov%2Fsites%2Fdefault%2Ffiles%2Fstatutoryregulatoryoverview_dec2015.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=POvclVOPx7vZ7Nm1f8LPKEThkYRXEJHDFImB4%2Fk8sNU%3D&reserved=0">
helpful overview</a> of all the legislation that governs Grants to States.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Here is a link to our <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1imoSyIYtLDSBctiqmwCk514NEXixPNtjRPnFtkCCo7k%2Fedit&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ofyNitQREFhXXqtab8WPT1BNyNBLP%2FEP6m3nCVuFuKU%3D&reserved=0">
administrative guidelines</a> and also the <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.utah.gov%2Fwp-content%2Fuploads%2F2020%2F08%2FLSTA-Resources-and-Guidelines-2020-2021-Preapplication-Documents.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717349886%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=DF4jDAW%2FSRxzwzMqsM7Fj2%2FBy%2FokvLDtd16AHC6dXKQ%3D&reserved=0">
pre-application guide</a> I create for our grantees. The preapplication guide has a copy of the application, scoring rubric, guidance on paying staff, guidance on allowable costs, etc. That is probably the most helpful of all my documents for a high level
view of our granting process and requirements.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Please let me know if you have specific questions on my process, allowables, etc and I am happy to help how I can! I will say, subgranting is actually my favorite thing we do with our LSTA funds. The libraries often create amazing projects
that are serving their community in ways we never could, and it is powerful to see what they can accomplish. It can be a lift to make them happen, but it is always rewarding to read their final reports.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal">Rachel<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Fri, Mar 19, 2021 at 9:57 AM Debbie Hall via lstac <<a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Hi all –<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We do not provide subgrants and I have a couple of questions. I am aware, of course, about CIPA and other assurances and certifications, but -<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="gmail-m-2819543675062530660msolistparagraph">1.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Do libraries have to register with SAM.gov if they receive a subgrant?<o:p></o:p></p>
<p class="gmail-m-2819543675062530660msolistparagraph">2.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>A colleague who came to us from another state offered the following – is this correct?<o:p></o:p></p>
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Business systems having to be in place for PL’s to receive subgrants<o:p></o:p></p>
<p class="gmail-m-2819543675062530660msolistparagraph"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Equipment (Property) - <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-34.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=v6PbIMQLQ%2FU1%2Ft8S1QFLw41N0wNOIGwF3uZErMT4qPQ%3D&reserved=0" target="_blank">
2 CFR 215.34</a> – Equipment<o:p></o:p></p>
<p class="gmail-m-2819543675062530660msolistparagraph">•<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span> Finance - <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2005-title2-vol1%2Fpdf%2FCFR-2005-title2-vol1-sec215-21.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717359835%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=jtuHfa5PoS1iFNwbhrikdUhbbEaI1BZxeKTxKJVfmt8%3D&reserved=0" target="_blank">
2 CFR 215.21</a>- Standards for Financial Management Systems<o:p></o:p></p>
<p class="gmail-m-2819543675062530660msolistparagraph">•<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Personnel - <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-430.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=2MN8vl5nWqsKuna8QdvO54hoxnNq0D6g%2BofyMqqNE1k%3D&reserved=0" target="_blank">
2 CFR 200.430</a> - Compensation—Personal Services<o:p></o:p></p>
<p class="gmail-m-2819543675062530660msolistparagraph">•<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Procurement (Purchasing) - <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2010-title2-vol1%2Fpdf%2FCFR-2010-title2-vol1-sec215-44.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717369790%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JKpVmDU9qMKILaOZrVV7aPKhxX4fM3BvYD31X%2FYT488%3D&reserved=0" target="_blank">
2 CFR 215.44</a> - Procurement Procedures<o:p></o:p></p>
<p class="gmail-m-2819543675062530660msolistparagraph">•<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Travel - <a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.govinfo.gov%2Fcontent%2Fpkg%2FCFR-2014-title2-vol1%2Fpdf%2FCFR-2014-title2-vol1-sec200-474.pdf&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=1ooNaOcmaYGiKCi8oe2p6PkCN2cysoVsmDlh7zlWj28%3D&reserved=0" target="_blank">
2 CFR 200.474</a> – Travel Costs<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">I will be asking lots of questions and ask IMLS for a webinar or ZOOM (preferable) for those of us who do not provide subgrants.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thank you so much –<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Debbie Hall<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Arkansas State Library<o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888">Rachel Cook</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888">Grants Coordinator and Library Consultant</span></b><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888">Utah State Library Division/Department of Heritage and Arts</span></b><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888"><a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717379747%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Uye5eX%2BwpO9jgYfPyyYL%2FQIxB92gJSt7bs0RLiOZCpQ%3D&reserved=0" target="_blank"><span style="color:#1155CC">250
N. 1950 W., Suite A</span></a></span></b><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888"><a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmaps.google.com%2F%3Fq%3D250%2BN.%2B1950%2BW.%2C%2BSuite%2BA*Salt%2BLake%2BCity%2C%2BUT%2B84116*%26entry%3Dgmail%26source%3Dg&data=04%7C01%7Creishk%40michigan.gov%7Cf2b05c369ff9400a50a108d8eaf30096%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C1%7C637517676717389705%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=oAFvbC7jZREXvu2fUUmp%2B0NhV%2B3KxP9j53sx0EdUL%2Bc%3D&reserved=0" target="_blank"><span style="color:#1155CC">Salt
Lake City, UT 84116</span></a>-7901</span></b><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888"><a href="tel:801.715.6722" target="_blank"><span style="color:#1155CC">801-715-6722</span></a> phone <a href="tel:801.715.6767" target="_blank"><span style="color:#1155CC">801-715-6767</span></a> fax</span></b><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:#888888"><a href="mailto:rcook@utah.gov" target="_blank"><span style="color:#1155CC">rcook@utah.gov</span></a> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:black">I am working remotely until further notice. I am available via email, the phone number above, or by virtual meeting. Thanks for your patience!</span></b><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888">State agency hours: Monday-Friday, 8 a.m. - 5 p.m.</span></b><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt;color:#888888">My typical working hours: Monday-Thursday, 9:00 a.m. - 5:00 p.m.</span></b><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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