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<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif">Something else to think about. Sometimes the over $5,000 issue extends to more than an individual item. For example, we have had subgrantees receive LSTA grants for RFID systems.
Although the individual components (i.e. gates, self-check, etc.) may cost less than $5,000, since they all have to work together to make it function, it is considered as one unit and therefore meets the equipment definition and may require prior approval
from IMLS. (Trust me. Dennis and I have been down this road.)<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:20.0pt;font-family:"Snell Roundhand";color:black">Kelyn</span></b><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">Kelyn L. Ralya</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">Assistant Director / LSTA Coordinator</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">Alabama Public Library Service </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">6030 Monticello Drive</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">Montgomery, AL 36130</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">(800) 723-8459 x3976 (in Alabama)</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">(334) 213-3976</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black">(334) 213-3993 FAX</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:black"><a href="mailto:kralya@apls.state.al.us" target="_blank" title="mailto:kralya@apls.state.al.us"><span style="color:#0563C1">kralya@apls.state.al.us</span></a></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">lstac <lstac-bounces@omls.oregon.gov> on behalf of Sulin Jones via lstac <lstac@omls.oregon.gov><br>
<b>Reply-To: </b>Sulin Jones <SulinJones@admin.nv.gov><br>
<b>Date: </b>Thursday, June 1, 2023 at 12:13 PM<br>
<b>To: </b>Rachel Cook <rcook@utah.gov>, "Forbes, Lyndsay (BLC)" <lyndsay.forbes@state.ma.us><br>
<b>Cc: </b>"lstac@omls.oregon.gov" <lstac@omls.oregon.gov>, "Harmon, Meghan L." <MHarmon@ilsos.gov><br>
<b>Subject: </b>Re: [lstac] Bundled Goods<o:p></o:p></span></p>
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<p class="MsoNormal">I agree with Rachel.<o:p></o:p></p>
<p class="MsoNormal">Plus, if you do treat it as equipment, IMLS will have to approve it!
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I had something similar (those tablet checkout kiosks) and the vendor did supply a cost breakdown, when pushed.
<o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> lstac <lstac-bounces@omls.oregon.gov> <b>On Behalf Of
</b>Rachel Cook via lstac<br>
<b>Sent:</b> Thursday, June 01, 2023 9:54 AM<br>
<b>To:</b> Forbes, Lyndsay (BLC) <lyndsay.forbes@state.ma.us><br>
<b>Cc:</b> lstac@omls.oregon.gov; Harmon, Meghan L. <MHarmon@ilsos.gov><br>
<b>Subject:</b> Re: [lstac] Bundled Goods<o:p></o:p></p>
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<p style="background:#E87E04"><b><u><span style="color:black">WARNING</span></u></b><span style="color:black"> - This email originated from outside the State of Nevada. Exercise caution when opening attachments or clicking links, especially from unknown senders.</span><o:p></o:p></p>
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<p class="MsoNormal">I actually would not consider this equipment because equipment is defined as one
<i>single</i> item costing over $5000. Ultimately, I would separate services and supplies if I could, but if they really can't give you a broken out invoice, I would put it all as supplies/materials. Just my two cents!
<o:p></o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal">Rachel<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Jun 1, 2023 at 10:51 AM Forbes, Lyndsay (BLC) via lstac <<a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">If I couldn’t get any documentation from them for the costs of the individual items, I would treat it
as equipment. </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Lyndsay Forbes</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Project Manager and Grants Specialist</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Massachusetts Board of Library Commissioners</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">617-725-1860 x252</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">857-488-6616 (mobile)</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b> lstac <<a href="mailto:lstac-bounces@omls.oregon.gov" target="_blank">lstac-bounces@omls.oregon.gov</a>>
<b>On Behalf Of </b>Harmon, Meghan L. via lstac<br>
<b>Sent:</b> Thursday, June 1, 2023 12:40 PM<br>
<b>To:</b> <a href="mailto:lstac@omls.oregon.gov" target="_blank">lstac@omls.oregon.gov</a><br>
<b>Subject:</b> [lstac] Bundled Goods<o:p></o:p></p>
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<span style="font-family:"Arial",sans-serif;color:black">CAUTION: This email originated from a sender outside of the Commonwealth of Massachusetts mail system. Do not click on links or open attachments unless you recognize the sender and know the content is
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<span style="font-size:12.0pt;line-height:105%">Could you weigh in on a budget question, please? We have a library that is purchasing two “kits” for $12,711.50 each. Initially, this was placed under “Equipment,” so we inquired. Here are the contents of the
kit:</span><o:p></o:p></p>
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<i><span style="font-size:12.0pt;line-height:105%;color:black">“Each kit contains 10 headsets with perpetual licenses, 2 teacher devices with perpetual licenses, and several other things including controllers, batteries, chargers, and the case itself.”</span></i><o:p></o:p></p>
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<span style="font-size:12.0pt;line-height:105%">Now we are conflicted! Is it Equipment because it’s over $5,000? Is it Supplies because the contents of the kit don’t contain any overly expensive items? Could even a portion of this be Services because the
of the licenses? </span><o:p></o:p></p>
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<span style="font-size:12.0pt;line-height:105%">Because the items are bundled at a discount, they don’t know the individual prices for each piece. Hmm... what would you do?
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Meghan Harmon<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Library Development Group<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Illinois State Library<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Gwendolyn Brooks Building<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">300 South Second Street<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Springfield, IL 62701-1796<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">217-524-5867
<a href="mailto:mharmon@ilsos.gov" target="_blank">mharmon@ilsos.gov</a> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i>Alexi Giannoulias – Secretary of State and State Librarian</i><o:p></o:p></p>
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