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<p class="MsoNormal">Training and guidance is not the same thing as hands-on working the project. I read this as she will be dong the work for Library B on her own time.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Details on what the job expectations and duties are will solve that issue. Is she a trainer, consultant, or contractor?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We fund digitization projects as well. While we don’t provide training and guidance, our peer reviewers leave plenty of advice for the applicants in their comments. I can say that even if we did offer training, there is nothing like having
someone on staff who knows what they are doing. We’d prefer them to hire a contractor with the experience than to bumble around even with training. Timing is a factor as well. Do they have the time to learn AND finish the project?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Something to think about.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> lstac <lstac-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Heilig, Jean via lstac<br>
<b>Sent:</b> Wednesday, June 21, 2023 5:14 PM<br>
<b>To:</b> Imamura, Claire <claire.imamura@sos.wa.gov>; lstac@omls.oregon.gov<br>
<b>Subject:</b> Re: [lstac] paying library staff as a contractor<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi Claire,<o:p></o:p></p>
<p class="MsoNormal">I think the one thing that stood out for me is:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance
for free.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m going to channel Michele Ferrel for this one! Is the expense reasonable and necessary for the implementation of the project? I would have to say no as training and guidance are already being provided to the subrecipient at no cost.
The Library A Director may be experienced but is she offering something other than the training and guidance already being provided? I would be hesitant to approve such a request without a detailed statement of work from the contractor and Library B.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Take care,<o:p></o:p></p>
<p class="MsoNormal">Jean<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">Jean Marie</span></b><b><span style="font-size:1.0pt;font-family:"remialcxesans",serif;color:white;mso-ligatures:none"></span></b><b><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none"> Heilig<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">, <o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">MLIS, MBA<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">Fiscal Officer; LSTA Grant Coordinator<o:p></o:p></span></b></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">Colorado State Library<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="http://www.cde.state.co.us/" target="_blank"><span style="font-size:1.0pt;mso-ligatures:none;text-decoration:none"><img border="0" width="280" height="50" style="width:2.9166in;height:.5208in" id="_x0000_i1030" src="cid:image002.png@01D9A464.E68BD970"></span></a><span style="font-size:1.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">P <a href="tel:303.866.6731%20%7C%20C:%20303-551-4711" target="_blank"><span style="color:#7F7F7F;text-decoration:none">303.866.6731 | C: 303-551-4711</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">201 East Colfax Avenue, Room 309, Denver, CO 80203<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none"><a href="mailto:Heilig_J@cde.state.co.us" target="_blank"><span style="color:#7F7F7F;text-decoration:none">Heilig_J@cde.state.co.us</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none"> | <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none"><a href="http://www.cde.state.co.us/" target="_blank"><span style="color:#7F7F7F;text-decoration:none">www.cde.state.co.us</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">Pronouns: She/her/hers<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="https://www.facebook.com/codepted" target="_blank"><span style="font-size:1.0pt;mso-ligatures:none;text-decoration:none"><img border="0" width="22" height="22" style="width:.2291in;height:.2291in" id="Picture_x0020_2" src="cid:image003.png@01D9A464.E68BD970" alt="Facebook"></span></a><span style="font-size:1.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:8.0pt;font-family:"Trebuchet MS",sans-serif;color:#7F7F7F;mso-ligatures:none">Email cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or
incomplete, or contain viruses. Therefore, email cannot be used to transfer files containing personally identifiable information of educators or students. Contact the intended recipient to mutually determine enhanced security options for transferring such
information.<o:p></o:p></span></i></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> lstac <<a href="mailto:lstac-bounces@omls.oregon.gov">lstac-bounces@omls.oregon.gov</a>>
<b>On Behalf Of </b>Imamura, Claire via lstac<br>
<b>Sent:</b> Wednesday, June 21, 2023 2:59 PM<br>
<b>To:</b> <a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a><br>
<b>Subject:</b> [lstac] paying library staff as a contractor<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi all,<o:p></o:p></p>
<p class="MsoNormal">We have a head-scratcher situation and I’d love some perspectives. WSL offers digital heritage grants for libraries to do digitization projects. Library A has received these grants multiple times and has successfully completed several projects.
This year they are submitting a proposal with no issues. Library B is applying for the first time, and in their letter of interest said that they plan to hire the Library A Director as a contractor to work on the project.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are preparing to tell Library B and the Library A Director that they should describe in their application how they can make it clear that Library A Director is not using previous or current Library A grant or local funds for gain as
a personal contractor. She can’t use work time, vehicles, equipment, printer paper, etc. of Library A to work on the Library B project. Is that sufficient, or are there other aspects that we haven’t considered?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here are some additional points.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">If Library B had not told us who their contractor is or if we didn’t recognize her as the Library A Director, this would not have raised any red flags.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Library A Director is not replacing local funds with grant funds. The contract hours would be in addition to her regular full-time hours at Library A.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance
for free.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Library A Director is not planning to work on the proposed Library A project but is a full-time employee and the contracting authority of Library A.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for considering this, and I’d appreciate any thoughts.<o:p></o:p></p>
<p class="MsoNormal">Claire<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#3B6466;mso-ligatures:none">Claire Imamura
</span></b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">(she/her)</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">,
</span><b><span style="font-family:"Century Gothic",sans-serif;color:#B68451;mso-ligatures:none">Grants & Contracts Coordinator</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Office of the Secretary of State | Washington State Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">6880 Capitol Blvd SE, Tumwater, Washington 98501<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">PO BOX 42460 Olympia, WA 98504<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Call/Text</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">: 360-819-0582
<b>Email</b>: <a href="mailto:claire.imamura@sos.wa.gov">claire.imamura@sos.wa.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.sos.wa.gov/library/"><span style="color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="221" height="82" style="width:2.302in;height:.8541in" id="Picture_x0020_1" src="cid:image007.png@01D9A464.E68BD970" alt="Email_SecStateWA_Library"></span></a><span style="font-family:"Bookman Old Style",serif;color:#45556C;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#29606B;mso-ligatures:none">~~ Connecting Washington through the power of libraries ~~<o:p></o:p></span></i></p>
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