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<p class="MsoNormal">Hi Claire,<o:p></o:p></p>
<p class="MsoNormal">I think the one thing that stood out for me is:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance
for free.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m going to channel Michele Ferrel for this one! Is the expense reasonable and necessary for the implementation of the project? I would have to say no as training and guidance are already being provided to the subrecipient at no cost.
The Library A Director may be experienced but is she offering something other than the training and guidance already being provided? I would be hesitant to approve such a request without a detailed statement of work from the contractor and Library B.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Take care,<o:p></o:p></p>
<p class="MsoNormal">Jean<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> lstac <lstac-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Imamura, Claire via lstac<br>
<b>Sent:</b> Wednesday, June 21, 2023 2:59 PM<br>
<b>To:</b> lstac@omls.oregon.gov<br>
<b>Subject:</b> [lstac] paying library staff as a contractor<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi all,<o:p></o:p></p>
<p class="MsoNormal">We have a head-scratcher situation and I’d love some perspectives. WSL offers digital heritage grants for libraries to do digitization projects. Library A has received these grants multiple times and has successfully completed several projects.
This year they are submitting a proposal with no issues. Library B is applying for the first time, and in their letter of interest said that they plan to hire the Library A Director as a contractor to work on the project.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are preparing to tell Library B and the Library A Director that they should describe in their application how they can make it clear that Library A Director is not using previous or current Library A grant or local funds for gain as
a personal contractor. She can’t use work time, vehicles, equipment, printer paper, etc. of Library A to work on the Library B project. Is that sufficient, or are there other aspects that we haven’t considered?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here are some additional points.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">If Library B had not told us who their contractor is or if we didn’t recognize her as the Library A Director, this would not have raised any red flags.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Library A Director is not replacing local funds with grant funds. The contract hours would be in addition to her regular full-time hours at Library A.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Library A Director has relevant knowledge and experience to bring to the Library B project as a longtime recipient, but the WSL program manager also provides training and guidance
for free.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Library A Director is not planning to work on the proposed Library A project but is a full-time employee and the contracting authority of Library A.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for considering this, and I’d appreciate any thoughts.<o:p></o:p></p>
<p class="MsoNormal">Claire<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#3B6466;mso-ligatures:none">Claire Imamura
</span></b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">(she/her)</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">,
</span><b><span style="font-family:"Century Gothic",sans-serif;color:#B68451;mso-ligatures:none">Grants & Contracts Coordinator</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Office of the Secretary of State | Washington State Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">6880 Capitol Blvd SE, Tumwater, Washington 98501<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">PO BOX 42460 Olympia, WA 98504<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Call/Text</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">: 360-819-0582
<b>Email</b>: <a href="mailto:claire.imamura@sos.wa.gov">claire.imamura@sos.wa.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.sos.wa.gov/library/"><span style="color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="221" height="82" style="width:2.3in;height:.8583in" id="Picture_x0020_1" src="cid:image001.png@01D9A45A.D6274510" alt="Email_SecStateWA_Library"></span></a><span style="font-family:"Bookman Old Style",serif;color:#45556C;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#29606B;mso-ligatures:none">~~ Connecting Washington through the power of libraries ~~<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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