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<p class="MsoNormal">These are all good points. I’ll save these for future reference. The administrative burden especially, since if a subrecipient regrants, they’ll need to do all the subrecipient tracking we do for their grantee. A contract is so much cleaner
and easier.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">Karren Reish<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Library Grants Coordinator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Library of Michigan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">517-241-0021 / <a href="http://www.mi.gov/lsta">
www.mi.gov/lsta</a> <o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> lstac <lstac-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Prince, Catherine via lstac<br>
<b>Sent:</b> Thursday, October 12, 2023 12:29 PM<br>
<b>To:</b> LSTA CoordinatorsList LSTAC <lstac@omls.oregon.gov><br>
<b>Subject:</b> Re: [lstac] [External] RE: subawarding subawards<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<strong><span style="font-family:"sans-serif 10pt",serif;color:black">CAUTION: This is an External email. Please send suspicious emails to
<a href="mailto:abuse@michigan.gov"><span style="font-weight:normal">abuse@michigan.gov</span></a></span></strong><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
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<p class="MsoNormal">In the past when this was allowed it seemed to occur with our larger academic libraries who wanted to work together on a project. Generally it involved staff at both organizations working towards the same objective and where the library
that the State Library awarded to, as lead, to would then subaward to the other library.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I will say there was at least one instance here back around 2016-17, of yes, its as messy as it sounds, because both academics had federally negotiated indirect cost rates. It got pretty confusing with the IDC alone. This was when we made
it unallowable.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I did float the idea of making the other library a <a href="https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR031321e29ac5bbd/section-200.331" target="_blank">
contractor</a>, depending on the nature of the relationship and what is being provided by the other library. With a contract in place they would have to be determined as a subrecipient or a contractor, in my understanding of 2 CFR 200.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In some respects it does seem like a barrier to applying for certain libraries, which we try to address as best we can. We still want to be thoughtful about the administrative burden, not only for us but for the awardee too. We were already
leaning towards the idea of keeping it unallowable due to our past experiences and concerns, but wanted to see what other SLAAs did and if there were any lessons to be learned. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Catherine M. Prince
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(she, her, hers)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#0070C0">Please note my email address has changed:
</span><a href="mailto:catherine.prince@dncr.nc.gov"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">catherine.prince@dncr.nc.gov</span></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#0070C0;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Federal Programs Consultant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">NC Dept. of Natural and Cultural Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">919.814.6796 | </span><a href="mailto:catherine.prince@dncr.nc.gov"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">catherine.prince@dncr.nc.gov</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">109 East Jones Street | 4640 Mail Service Center
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Raleigh, North Carolina 27699-4600<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><a href="https://slnclibrarydevelopment.substack.com/" title="https://slnclibrarydevelopment.substack.com/"><b><span style="color:#36938C;background:white">P.S. Library Development now has a</span><span style="background:white">
</span></b><b><span style="color:#36938C;background:white">newsletter! Check it out and subscribe for the latest NC Library news.
</span></b><b><span style="color:blue;background:white"><br>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;color:#3B3838">Email correspondence to and from this address is subject to the North Carolina Public Records Law and may be disclosed to third parties.<o:p></o:p></span></i></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> Maura Walsh <<a href="mailto:mwalsh@njstatelib.org">mwalsh@njstatelib.org</a>>
<br>
<b>Sent:</b> Thursday, October 12, 2023 12:06 PM<br>
<b>To:</b> Tara McCleod <<a href="mailto:Tara.McCleod@libraries.ok.gov">Tara.McCleod@libraries.ok.gov</a>>; Reish, Karren (MDE) <<a href="mailto:ReishK@michigan.gov">ReishK@michigan.gov</a>>; Prince, Catherine <<a href="mailto:catherine.prince@dncr.nc.gov">catherine.prince@dncr.nc.gov</a>><br>
<b>Subject:</b> [External] RE: subawarding subawards<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt;background:#FFEB9C"><b><span style="font-size:10.0pt;color:red;mso-ligatures:none">CAUTION:</span></b><span style="font-size:10.0pt;color:black;mso-ligatures:none"> External email. Do not click links or open attachments
unless verified. Report suspicious emails with the Report Message button located on your Outlook menu bar on the Home tab.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864">Hi folks,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864">Sounds like a crazy idea to me. I can’t really imagine what a subawardee would need to do this for. Is there any reason they can’t do whatever with a contract for services?
A contract can be as simple as a letter saying ‘I did X in exchange for $X.’<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864;mso-ligatures:none">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864;mso-ligatures:none">Maura
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Segoe UI Symbol",sans-serif;color:#1F3864;mso-ligatures:none">Maura Walsh, MLIS</span></b><span style="font-size:12.0pt;font-family:"Segoe UI Symbol",sans-serif;color:#1F3864;mso-ligatures:none">
(she/her/hers)<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864;mso-ligatures:none">Grants Manager and LSTA Coordinator
<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><span style="color:#1F3864;mso-ligatures:none">New Jersey State Library</span></b><i><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864;mso-ligatures:none">
<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864;mso-ligatures:none">P:<i>
</i></span></b><span style="color:#1F3864;mso-ligatures:none">(609) 278-2640 x136<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span style="color:#1F3864;mso-ligatures:none">E. </span>
</b><a href="mailto:mwalsh@njstatelib.org"><span style="mso-ligatures:none">mwalsh@njstatelib.org</span></a><span style="color:#1F3864;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F3864;mso-ligatures:none">W. </span>
</b><a href="https://www.njstatelib.org/"><span style="mso-ligatures:none">www.njstatelib.org</span></a><span style="color:#1F3864;mso-ligatures:none">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864;mso-ligatures:none">185 West State Street<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864;mso-ligatures:none">P.O. Box 520, Trenton, NJ 08625<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864;mso-ligatures:none"><img border="0" width="178" height="69" style="width:1.8541in;height:.7222in" id="Picture_x0020_1" src="cid:image002.jpg@01D9FD08.E4DFACD0"></span><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1F3864"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> lstac <</span><a href="mailto:lstac-bounces@omls.oregon.gov"><span style="mso-ligatures:none">lstac-bounces@omls.oregon.gov</span></a><span style="mso-ligatures:none">>
<b>On Behalf Of </b>Tara McCleod via lstac<br>
<b>Sent:</b> Thursday, October 12, 2023 11:52 AM<br>
<b>To:</b> Reish, Karren (MDE) <</span><a href="mailto:ReishK@michigan.gov"><span style="mso-ligatures:none">ReishK@michigan.gov</span></a><span style="mso-ligatures:none">>; Prince, Catherine <</span><a href="mailto:catherine.prince@dncr.nc.gov"><span style="mso-ligatures:none">catherine.prince@dncr.nc.gov</span></a><span style="mso-ligatures:none">>;
LSTA CoordinatorsList LSTAC <</span><a href="mailto:lstac@omls.oregon.gov"><span style="mso-ligatures:none">lstac@omls.oregon.gov</span></a><span style="mso-ligatures:none">><br>
<b>Subject:</b> Re: [lstac] subawarding subawards<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">I recently asked this question of our Program Officer and was told it wasn’t preferred, which was enough for me to not do it, based on the concerns you mentioned in your email.
<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="color:black"><a href="https://oklahoma.gov/libraries.html" title=""https://oklahoma.gov/libraries.html" "><b><span style="color:blue;mso-ligatures:none;text-decoration:none"><img border="0" width="166" height="130" style="width:1.7291in;height:1.3541in" id="Picture_x0020_3" src="cid:image003.jpg@01D9FD08.E4DFACD0"></span></b></a></span><b><span style="color:black;mso-ligatures:none"> </span></b><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-family:"Century Gothic",sans-serif;color:#0873A8;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Tara McCleod</span></b><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:11.75pt;background:white"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#666666;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Federal Programs Officer/Business Manager</span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:11.75pt;background:white"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#666666;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">PH (405) 522-3317</span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black"><a href="https://oklahoma.gov/libraries.html" title="https://oklahoma.gov/libraries.html"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#0873A8;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Oklahoma.Gov/Libraries</span></a></span><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#0873A8;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"> </span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black"><a href="http://digitalprairie.ok.gov/" title="http://digitalprairie.ok.gov/"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#0873A8;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">DigitalPrairie.OK.Gov</span></a></span><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#0873A8;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"> </span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> </span><span style="color:black"><a href="https://oklahoma.gov/libraries/about-odl/connect.html" title=""https://oklahoma.gov/libraries/about-odl/connect.html" "><span style="color:blue;background:white;mso-ligatures:none;text-decoration:none"><img border="0" width="91" height="23" style="width:.9513in;height:.243in" id="Picture_x0020_4" src="cid:image004.png@01D9FD08.E4DFACD0" alt="Connect with ODL's Social Media"></span></a></span><b><span style="mso-ligatures:none"><o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> lstac <</span><a href="mailto:lstac-bounces@omls.oregon.gov"><span style="mso-ligatures:none">lstac-bounces@omls.oregon.gov</span></a><span style="mso-ligatures:none">>
<b>On Behalf Of </b>Reish, Karren (MDE) via lstac<br>
<b>Sent:</b> Thursday, October 12, 2023 10:50 AM<br>
<b>To:</b> Prince, Catherine <</span><a href="mailto:catherine.prince@dncr.nc.gov"><span style="mso-ligatures:none">catherine.prince@dncr.nc.gov</span></a><span style="mso-ligatures:none">>; LSTA CoordinatorsList LSTAC <</span><a href="mailto:lstac@omls.oregon.gov"><span style="mso-ligatures:none">lstac@omls.oregon.gov</span></a><span style="mso-ligatures:none">><br>
<b>Subject:</b> [EXTERNAL] Re: [lstac] subawarding subawards<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I understand that they can’t regrant like this. I could not find anything in quick check of 2 CFR 200 on it though. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">Karren Reish<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Library Grants Coordinator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Library of Michigan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">517-241-0021 / </span><a href="https://urldefense.com/v3/__http:/www.mi.gov/lsta__;!!NZFi6Pppv9YRQw!qRwvrHKNlDznon-M516Inz6TXQYLFydSn2l68xEoTjsDhp_mw-7hAxdC3oQY2-vnrbZC32cKzMxkvs7ejKe7RezjwUcIaw$"><span style="mso-ligatures:none">www.mi.gov/lsta</span></a><span style="mso-ligatures:none">
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> lstac <</span><a href="mailto:lstac-bounces@omls.oregon.gov"><span style="mso-ligatures:none">lstac-bounces@omls.oregon.gov</span></a><span style="mso-ligatures:none">>
<b>On Behalf Of </b>Prince, Catherine via lstac<br>
<b>Sent:</b> Thursday, October 12, 2023 11:26 AM<br>
<b>To:</b> LSTA CoordinatorsList LSTAC <</span><a href="mailto:lstac@omls.oregon.gov"><span style="mso-ligatures:none">lstac@omls.oregon.gov</span></a><span style="mso-ligatures:none">><br>
<b>Subject:</b> [lstac] subawarding subawards<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<strong><span style="font-family:"sans-serif 10pt",serif;color:black">CAUTION: This is an External email. Please send suspicious emails to
</span></strong><span style="color:black"><a href="mailto:abuse@michigan.gov"><span style="font-family:"sans-serif 10pt",serif">abuse@michigan.gov</span></a></span><o:p></o:p></p>
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<p class="MsoNormal">Hi all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For those who subaward, does anyone allow your subawardee to also subaward? We made subawarding unallowable several years ago, due to the concerns with monitoring and controls that the subawardee would be taking on, in addition to the additional
burden for the State Library.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you do allow for subawarding, do you have any additional procedures or language in your contract/agreement. Anything to keep in mind? We are looking at the allowability of subawards for our subawards and just wanted to gauge how other
folks handle it.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks in advance!<o:p></o:p></p>
<p class="MsoNormal">Catherine<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Catherine M. Prince
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(she, her, hers)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#0070C0">Please note my email address has changed:
</span><a href="mailto:catherine.prince@dncr.nc.gov"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">catherine.prince@dncr.nc.gov</span></a><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#0070C0;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Federal Programs Consultant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">NC Dept. of Natural and Cultural Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">919.814.6796 | </span><a href="mailto:catherine.prince@dncr.nc.gov"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">catherine.prince@dncr.nc.gov</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">109 East Jones Street | 4640 Mail Service Center
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Raleigh, North Carolina 27699-4600<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;color:#3B3838">Email correspondence to and from this address is subject to the North Carolina Public Records Law and may be disclosed to third parties.<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
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Email correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized state official.</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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