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<p class="MsoNormal">Yeah. It’s hard to see the rates and know how much of a grant award could get shaved off for indirect costs. It really does have an impact.
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#0E3F75;mso-ligatures:standardcontextual">Jeff Regensburger (he/him/his)</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">Library Consultant/LSTA Coordinator, Library Programs & Development</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">State Library of Ohio</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">274 E. 1<sup>st</sup> Avenue</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">Columbus, OH 43201</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1E1E1E;mso-ligatures:standardcontextual">T:</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual"> 614.644.6863</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual"><a href="mailto:jregensburger@library.ohio.gov">jregensburger@library.ohio.gov</a></span><u><span style="font-size:11.0pt;color:blue;mso-ligatures:standardcontextual"><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red;mso-ligatures:standardcontextual"><a href="https://library.ohio.gov/">library.ohio.gov</a></span><span style="font-size:11.0pt;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Reish, Karren (MDE) <ReishK@michigan.gov>
<br>
<b>Sent:</b> Thursday, October 9, 2025 4:14 PM<br>
<b>To:</b> Regensburger, Jeffrey <JRegensburger@library.ohio.gov>; Enge, Kate A (EED) <kate.enge@alaska.gov>; LSTA Coordinators <lstac@omls.oregon.gov><br>
<b>Subject:</b> RE: Help with Indirect Certification<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Depending on the activities of the grant application, I’ve told universities it is either the On Campus – Other Sponsored Activities or Off Campus – All Programs. I have had library deans who were unaware of the use of indirect cost rate
agreements and were NOT happy when they realized how much of their grant would be eaten up by indirect costs. We don’t increase the maximum grant amount for indirect costs but require it to be part of the budget within the maximum amount, whether it is the
de minimus rate or an agreement.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Karren Reish<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Library Grants Coordinator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Library of Michigan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">517-241-0021 / <a href="http://www.mi.gov/lsta">
<span style="color:#0563C1">www.mi.gov/lsta</span></a> <o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<a href="mailto:JRegensburger@library.ohio.gov">JRegensburger@library.ohio.gov</a> <<a href="mailto:JRegensburger@library.ohio.gov">JRegensburger@library.ohio.gov</a>>
<br>
<b>Sent:</b> Thursday, October 9, 2025 4:04 PM<br>
<b>To:</b> Reish, Karren (MDE) <<a href="mailto:ReishK@michigan.gov">ReishK@michigan.gov</a>>; Enge, Kate A (EED) <<a href="mailto:kate.enge@alaska.gov">kate.enge@alaska.gov</a>>; LSTA Coordinators <<a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a>><br>
<b>Subject:</b> RE: Help with Indirect Certification<o:p></o:p></span></p>
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<p class="MsoNormal">I don’t have lot of experience with indirect costs but will echo what Karren shared. It’s always been academics, and so far the ones I’ve encountered have a negotiated rate agreement that they provide. My understanding is that we h<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Even within the agreements though, the rate does appear to be a selection of choices (again as Karren noted). Madison did make it clear that I’d have to honor the rate they negotiated.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">I’ve attached the ones I’ve seen here in Ohio from The Ohio State University and the University of Cincinnati for reference.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">I was actually working through some questions of my own about indirect costs with Madison before the shutdown ended that conversation. ;(<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Jeff<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Source Sans Pro",sans-serif;color:#201F1E;mso-ligatures:standardcontextual"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#0E3F75;mso-ligatures:standardcontextual">Jeff Regensburger (he/him/his)</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">Library Consultant/LSTA Coordinator, Library Programs & Development</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">State Library of Ohio</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">274 E. 1<sup>st</sup> Avenue</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual">Columbus, OH 43201</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1E1E1E;mso-ligatures:standardcontextual">T:</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#5A5A5A;mso-ligatures:standardcontextual"> 614.644.6863</span><o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:jregensburger@library.ohio.gov"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;mso-ligatures:standardcontextual">jregensburger@library.ohio.gov</span></a><o:p></o:p></p>
<p class="MsoNormal"><a href="https://library.ohio.gov/"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;mso-ligatures:standardcontextual">library.ohio.gov</span></a><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> lstac <<a href="mailto:lstac-bounces@omls.oregon.gov">lstac-bounces@omls.oregon.gov</a>>
<b>On Behalf Of </b>Reish, Karren (MDE) via lstac<br>
<b>Sent:</b> Thursday, October 9, 2025 3:39 PM<br>
<b>To:</b> Enge, Kate A (EED) <<a href="mailto:kate.enge@alaska.gov">kate.enge@alaska.gov</a>>; LSTA Coordinators <<a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a>><br>
<b>Subject:</b> Re: [lstac] Help with Indirect Certification</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Are you referencing academic libraries? I understood it as public libraries are not likely to have their own indirect cost rate agreement from a federal agency so they could just take the de minimus by requesting in the budget of their
grant application. For academic libraries, they must provide a current indirect cost rate agreement with a federal agency with their grant application and I keep that on file as part of their application documentation. I do have to squabble with universities
sometimes when the agreement has multiple rates depending on the work being funded and they pick the highest rate, not the appropriate rate.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Karren Reish</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Library Grants Coordinator</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Library of Michigan</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">517-241-0021 / </span><a href="http://www.mi.gov/lsta"><span style="font-size:11.0pt;color:#0563C1">www.mi.gov/lsta</span></a><span style="font-size:11.0pt">
</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> lstac <</span><a href="mailto:lstac-bounces@omls.oregon.gov"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">lstac-bounces@omls.oregon.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">>
<b>On Behalf Of </b>Enge, Kate A (EED) via lstac<br>
<b>Sent:</b> Thursday, October 9, 2025 3:06 PM<br>
<b>To:</b> LSTA Coordinators <</span><a href="mailto:lstac@omls.oregon.gov"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">lstac@omls.oregon.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">><br>
<b>Subject:</b> [lstac] Help with Indirect Certification</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Does anyone have an example of what they share with libraries to certify the federal negotiated indirect rate? Or can you at least help me explain to a library what I need to keep on file? (I am supposed to keep
something on file, right?)</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Thank you!</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Kate </span><o:p></o:p></p>
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