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Hi Kate,</div>
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A 5% rate would be considered within the de minimis rate. They can take up to 15% but can also take an amount under that limit. Because it's under that limit, there isn't a requirement to provide documentation unlike with a negotiated rate.</div>
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Here's the reference in <a title="https://www.ecfr.gov/current/title-2/part-200/section-200.414#p-200.414(f)" id="LPlnk453863" href="https://www.ecfr.gov/current/title-2/part-200/section-200.414#p-200.414(f)">
2 CFR: 2 CFR 200.414(f)</a></div>
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<i>Recipients and subrecipients that do not have a current Federal negotiated indirect cost rate (including provisional rate) may elect to charge a de minimis rate of up to 15 percent of modified total direct costs (MTDC). The recipient or subrecipient is authorized
to determine the appropriate rate up to this limit....The de minimis rate does not require documentation to justify its use and may be used indefinitely. Once elected, the recipient or subrecipient must use the de minimis rate for all Federal awards until
the recipient or subrecipient chooses to receive a negotiated rate.</i></div>
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<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;"><span style="font-family: "Franklin Gothic Book", sans-serif; font-size: 12pt;">Lyndsay Forbes</span></p>
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<p style="margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;"><span style="font-family: "Franklin Gothic Book", sans-serif; font-size: 12pt;">Office: 617-725-1860 ext. 252</span></p>
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<b>From:</b> lstac <lstac-bounces@omls.oregon.gov> on behalf of Enge, Kate A (EED) via lstac <lstac@omls.oregon.gov><br>
<b>Sent:</b> Thursday, October 9, 2025 8:03 PM<br>
<b>To:</b> JRegensburger@library.ohio.gov <JRegensburger@library.ohio.gov>; Reish, Karren (MDE) <ReishK@michigan.gov>; LSTA Coordinators <lstac@omls.oregon.gov><br>
<b>Subject:</b> Re: [lstac] Help with Indirect Certification </div>
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Thanks for the information everyone! The applicant listed a 5% indirect rate, and I know that isn't the State of Alaska's indirect percentage and it isn't the de minimis amount. I'll check in with the applicant and see what is going on.</div>
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Kate</div>
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<b>From:</b> JRegensburger@library.ohio.gov <JRegensburger@library.ohio.gov><br>
<b>Sent:</b> Thursday, October 9, 2025 12:04 PM<br>
<b>To:</b> Reish, Karren (MDE) <ReishK@michigan.gov>; Enge, Kate A (EED) <kate.enge@alaska.gov>; LSTA Coordinators <lstac@omls.oregon.gov><br>
<b>Subject:</b> RE: Help with Indirect Certification</div>
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I don’t have lot of experience with indirect costs but will echo what Karren shared. It’s always been academics, and so far the ones I’ve encountered have a negotiated rate agreement that they provide. My understanding is that we h</p>
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Even within the agreements though, the rate does appear to be a selection of choices (again as Karren noted). Madison did make it clear that I’d have to honor the rate they negotiated.</p>
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I’ve attached the ones I’ve seen here in Ohio from The Ohio State University and the University of Cincinnati for reference.</p>
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I was actually working through some questions of my own about indirect costs with Madison before the shutdown ended that conversation. ;(</p>
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Jeff</p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 63, 117);"><b>Jeff Regensburger (he/him/his)</b></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(90, 90, 90);"><b>Library Consultant/LSTA Coordinator, Library Programs & Development</b></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(90, 90, 90);">State Library of Ohio</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(90, 90, 90);">274 E. 1<sup>st</sup> Avenue</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(90, 90, 90);">Columbus, OH 43201</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(30, 30, 30);">T:</span><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(90, 90, 90);"> 614.644.6863</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 11pt; color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="x_OWAAutoLink" id="OWAe124f3f3-239d-03c8-7fa4-02b3bcd4e1ec" href="mailto:jregensburger@library.ohio.gov">jregensburger@library.ohio.gov</a></u></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b> lstac <lstac-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Reish, Karren (MDE) via lstac<br>
<b>Sent:</b> Thursday, October 9, 2025 3:39 PM<br>
<b>To:</b> Enge, Kate A (EED) <kate.enge@alaska.gov>; LSTA Coordinators <lstac@omls.oregon.gov><br>
<b>Subject:</b> Re: [lstac] Help with Indirect Certification</span></p>
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Are you referencing academic libraries? I understood it as public libraries are not likely to have their own indirect cost rate agreement from a federal agency so they could just take the de minimus by requesting in the budget of their grant application. For
academic libraries, they must provide a current indirect cost rate agreement with a federal agency with their grant application and I keep that on file as part of their application documentation. I do have to squabble with universities sometimes when the agreement
has multiple rates depending on the work being funded and they pick the highest rate, not the appropriate rate.</p>
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<span style="font-size: 11pt;">Karren Reish</span></p>
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<span style="font-size: 11pt;">Library Grants Coordinator</span></p>
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<span style="font-size: 11pt;">Library of Michigan</span></p>
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<span style="font-size: 11pt;">517-241-0021 / </span><span style="font-size: 11pt; color: rgb(5, 99, 193);"><u><a style="color: rgb(5, 99, 193); margin-top: 0px; margin-bottom: 0px;" data-auth="NotApplicable" originalsrc="http://www.mi.gov/lsta" class="x_OWAAutoLink" id="OWAfa0d60f8-6d35-2597-6872-bb9c37c4e9ad" href="https://urldefense.com/v3/__http://www.mi.gov/lsta__;!!CPANwP4y!R2Ke8-6Vs2ZNokPis_3UDOF2e_PL86xa8NZJurXSZWBKQttXR4tSMHsuxqnjWRWVpRgdarGPyZ6NccOzSozwqTtiNw$">www.mi.gov/lsta</a></u></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b> lstac <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="x_OWAAutoLink" id="OWAeea0d371-e928-52c2-a0d6-cac14984c4e0" href="mailto:lstac-bounces@omls.oregon.gov">lstac-bounces@omls.oregon.gov</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt;">>
<b>On Behalf Of </b>Enge, Kate A (EED) via lstac<br>
<b>Sent:</b> Thursday, October 9, 2025 3:06 PM<br>
<b>To:</b> LSTA Coordinators <</span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="x_OWAAutoLink" id="OWAd6bd0e55-f17c-d041-a9b4-11038f590b87" href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a></u></span><span style="font-family: Calibri, sans-serif; font-size: 11pt;">><br>
<b>Subject:</b> [lstac] Help with Indirect Certification</span></p>
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<span style="color: black;">Does anyone have an example of what they share with libraries to certify the federal negotiated indirect rate? Or can you at least help me explain to a library what I need to keep on file? (I am supposed to keep something on file,
right?)</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Thank you!</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Kate </span></p>
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<span style="font-family: "Open Sans", sans-serif; font-size: 8pt; color: black;"><img style="width: 1.375in; height: 1.3333in; margin-top: 0px; margin-bottom: 0px;" size="18270" height="127" width="132" id="x_x_x_Picture_x0020_1" alt="APK: Alaska State Libraries" data-outlook-trace="F:2|T:2" src="cid:image003.png@01DC3934.7340EE30"></span></p>
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<span style="font-family: "Open Sans ExtraBold", sans-serif; font-size: 8pt; color: black;">Kate Enge (she/her)</span></p>
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<span style="font-family: "Open Sans", sans-serif; font-size: 8pt; color: black;"><i>Grants and Continuing Education Librarian</i></span></p>
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<span style="font-family: "Open Sans", sans-serif; font-size: 8pt; color: black;"><i>Library Development Staff, Alaska State Library</i></span></p>
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<span style="font-family: "Open Sans", sans-serif; font-size: 8pt; color: black;"><i> </i></span><span style="font-family: "Open Sans SemiBold", sans-serif; font-size: 8pt; color: rgb(192, 0, 0);">Andrew P. Kashevaroff Building</span></p>
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<span style="font-family: "Open Sans", sans-serif; font-size: 8pt; color: black;"><b>Mail:</b> PO Box 110571, Juneau, AK 99811</span></p>
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<span style="font-family: "Open Sans", sans-serif; font-size: 8pt; color: black;"><b>Visit:</b> 395 Whittier St., Juneau, AK 99801</span></p>
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<span style="font-family: "Open Sans SemiBold", sans-serif; font-size: 8pt; color: rgb(192, 0, 0);">phone:
</span><span style="font-family: "Open Sans", sans-serif; font-size: 8pt; color: black;">907.465.2271</span></p>
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<span style="font-family: "Open Sans SemiBold", sans-serif; font-size: 8pt; color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="x_OWAAutoLink" id="OWA53c1146c-10a0-117b-dc23-29cb13f0e0e8" href="mailto:kate.enge@alaska.gov">email</a></u></span><span style="font-family: "Open Sans SemiBold", sans-serif; font-size: 8pt; color: rgb(192, 0, 0);"> |
</span><span style="font-family: "Open Sans SemiBold", sans-serif; font-size: 8pt; color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" data-auth="NotApplicable" class="x_OWAAutoLink" id="OWAef98abd0-28cb-cba7-6cf3-6784a61b6bd0" href="https://urldefense.com/v3/__http://library.alaska.gov/__;!!CPANwP4y!R2Ke8-6Vs2ZNokPis_3UDOF2e_PL86xa8NZJurXSZWBKQttXR4tSMHsuxqnjWRWVpRgdarGPyZ6NccOzSoxkl6-x8g$">web</a></u></span><span style="font-family: "Open Sans SemiBold", sans-serif; font-size: 8pt; color: rgb(192, 0, 0);"> |
</span><span style="font-family: "Open Sans SemiBold", sans-serif; font-size: 8pt; color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" data-auth="NotApplicable" originalsrc="https://public.govdelivery.com/accounts/AKDEED/signup/31850" title="Original URL: https://public.govdelivery.com/accounts/AKDEED/signup/31850. Click or tap if you trust this link." class="x_OWAAutoLink" id="OWAc3ecbce0-b951-833e-10df-91d7a980690a" href="https://urldefense.com/v3/__https://public.govdelivery.com/accounts/AKDEED/signup/31850__;!!CPANwP4y!R2Ke8-6Vs2ZNokPis_3UDOF2e_PL86xa8NZJurXSZWBKQttXR4tSMHsuxqnjWRWVpRgdarGPyZ6NccOzSoxPQKE7rw$"> sign
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