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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif"> For Arizona:</span><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif">When do you start spending your award? Do you spend in both years of the award or just in the second year?</span><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif">
<o:p></o:p></span></li><ol style="margin-top:0in" start="1" type="a">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif">We start spending in the second year except for subgrant awards, which can be requested any time from the date
of award (usually late May). This year, however, has been an exception. We asked subgrant awardees to request their funds ASAP. We also frontloaded a lot of subscription purchases that we usually leave for the second year.</span><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif"><o:p></o:p></span></li></ol>
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif">How often do you request a drawdown of your awarded funds?</span><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif"><o:p></o:p></span></li><ol style="margin-top:0in" start="1" type="a">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><span style="font-size:11.0pt;font-family:"Aptos Display",sans-serif">Like Missouri, we had moved to twice per month to match the state pay cycle; however, this year it’s been every
30 days, which is about how long it takes us to fully expend the previous drawdown.<o:p></o:p></span></li></ol>
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Description automatically generated with low confidence"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Chris Guerra <br>
</span><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:black">Grants Consultant & State Data Coordinator<br>
Arizona State Library, Archives & Public Records</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><br>
<br>
Email: </span><span style="font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><a href="mailto:cguerra@azlibrary.gov"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">cguerra@azlibrary.gov</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><br>
Office: (602) 542-6200<br>
Fax: (602) 542-3260</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:black">1700 W Washington St, B-002 | Phoenix, AZ | 85007</span><span style="font-size:7.0pt;font-family:"Arial",sans-serif;color:black"><br>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> lstac <lstac-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Blauvelt, Terry via lstac<br>
<b>Sent:</b> Wednesday, October 29, 2025 6:38 AM<br>
<b>To:</b> Reish, Karren (MDE) <ReishK@michigan.gov>; Jennifer Cowan-Henderson via lstac <lstac@omls.oregon.gov>; Jennifer Cowan-Henderson <Jennifer.Cowan-Henderson@tnsos.gov><br>
<b>Subject:</b> Re: [lstac] Draw down question<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Missouri:</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l3 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When do you start spending your award? Do you spend in both years of the award or just in the second year?</span>
<o:p></o:p></li></ol>
<ol style="margin-top:0in" start="1" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l3 level2 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Missouri spends in both years</span><o:p></o:p></li></ol>
</ol>
<ol style="margin-top:0in" start="2" type="1">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l3 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">How often do you request a drawdown of your awarded funds?</span>
<o:p></o:p></li></ol>
<ol style="margin-top:0in" start="2" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l3 level2 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Missouri under normal circumstances requests a drawdown twice per month based on the state pay cycle. We have been
requesting weekly drawdowns for the past several months and waiting until the funds are in the account before making the payment (takes about two weeks).
</span><o:p></o:p></li></ol>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual">Thank you,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual">Terry</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual">Terry V. Blauvelt</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual">Library Development Coordinator</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual">Missouri State Library</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia",serif;mso-ligatures:standardcontextual">(417)526-1087</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="84" height="84" style="width:.875in;height:.875in" id="Picture_x0020_2" src="cid:image003.png@01DC48A2.AC985B00"><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual">CONFIDENTIALITY STATEMENT</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;mso-ligatures:standardcontextual">This electronic communication is from the Office of the Missouri Secretary of State and is confidential, privileged, and intended only for the use of the recipient named above.
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> lstac <<a href="mailto:lstac-bounces@omls.oregon.gov">lstac-bounces@omls.oregon.gov</a>>
<b>On Behalf Of </b>Reish, Karren (MDE) via lstac<br>
<b>Sent:</b> Wednesday, October 29, 2025 8:33 AM<br>
<b>To:</b> Jennifer Cowan-Henderson via lstac <<a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a>>; Jennifer Cowan-Henderson <<a href="mailto:Jennifer.Cowan-Henderson@tnsos.gov">Jennifer.Cowan-Henderson@tnsos.gov</a>><br>
<b>Subject:</b> Re: [lstac] Draw down question</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:inherit">Jennifer, Michigan is similar. But we do have some costs that are charged in a calendar year so we recode those that fall into the next award’s time period as soon as we get the allotment. </span><o:p></o:p></p>
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<p class="xmsoautosig">Karren Reish<o:p></o:p></p>
<p class="xmsoautosig">Library Grants Coordinator<o:p></o:p></p>
<p class="xmsoautosig">Library of Michigan<o:p></o:p></p>
<p class="xmsoautosig">517-241-0021 / <a href="https://urldefense.com/v3/__http:/www.mi.gov/lsta__;!!EErPFA7f--AJOw!CKIiovq7A5_apMad2TeFG5NrmhFm-h7DhSxR6LKZHcMwZ5FN8wDVoxX2mKQhvfZgWN6M0FcKb8sdXKNnrFL5Y0IQnOvf$">
www.mi.gov/lsta</a> <o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> lstac <<a href="mailto:lstac-bounces@omls.oregon.gov">lstac-bounces@omls.oregon.gov</a>>
on behalf of Jennifer Cowan-Henderson via lstac <<a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a>><br>
<b>Sent:</b> Wednesday, October 29, 2025 9:13 AM<br>
<b>To:</b> LSTA Coordinators <<a href="mailto:lstac@omls.oregon.gov">lstac@omls.oregon.gov</a>><br>
<b>Subject:</b> [lstac] Draw down question</span> <o:p></o:p></p>
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<strong><span style="font-family:"sans-serif 10pt",serif;color:black">CAUTION: This is an External email. Please send suspicious emails to
<a href="mailto:abuse@michigan.gov"><span style="font-weight:normal">abuse@michigan.gov</span></a></span></strong><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Good morning from rainy Tennessee!</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I’ve got two questions regarding how other states approach spending. If you have a chance to reply, it’ll be appreciated. How TN handles these questions is included, in
case you’re curious as well!</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When do you start spending your award? Do you spend in both years of the award or just in the second year?</span>
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<ol style="margin-top:0in" start="1" type="a">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level2 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Tennessee spends in the 2<sup>nd</sup> year</span><o:p></o:p></li></ol>
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<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo5"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">How often do you request a drawdown of your awarded funds?</span>
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<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l2 level2 lfo4"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Tennessee typically requests a drawdown quarterly</span><o:p></o:p></li></ol>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thanks in advance!</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Jennifer</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">New email:
<a href="mailto:Jennifer.Cowan-Henderson@tnsos.gov">Jennifer.Cowan-Henderson@tnsos.gov</a>
</span></b><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"> </span></b><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Jennifer Cowan-Henderson | Director of Planning and Development</span></b><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Tennessee State Library & Archives</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Office of Tennessee Secretary of State Tre Hargett</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">1001 Rep. John Lewis Way N.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Nashville, TN 37219</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Phone: 615-741-1923</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Fax: 615-532-9904</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424"><a href="mailto:Jennifer.Cowan-Henderson@tnsos.gov">Jennifer.Cowan-Henderson@tnsos.gov</a>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">This electronic mail may be subject to the Tennessee Public Records Act, Tenn. Code Ann. §10-7-503 <i>et seq</i>. Any reply to this email may also be subject
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<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Our Core Values: Exceptionalism – Collaboration – Integrity – Stewardship</span></b><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy,
cost-effectiveness, and accountability in a customer-centered environment.</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#242424">Website: <a href="https://urldefense.com/v3/__https:/sos.tn.gov/__;!!EErPFA7f--AJOw!CKIiovq7A5_apMad2TeFG5NrmhFm-h7DhSxR6LKZHcMwZ5FN8wDVoxX2mKQhvfZgWN6M0FcKb8sdXKNnrFL5Y0uYPaD6$" target="_blank">https://sos.tn.gov/</a></span><o:p></o:p></p>
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