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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>Dear Business Managers, Superintendents and Benefits Administrators:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>On Monday, May 23<sup>rd</sup>, OEBB plans to send a communication to members about a dependent eligibility verification review tentatively scheduled for early 2012. We think it is important to provide information about the upcoming review as early as possible to ensure all of your employees are aware of the process and timelines. Attached is a copy of the communication we plan to send. Below is some additional information about the communication and process:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Who will receive this communication:<o:p></o:p></b></p><p class=MsoNormal>All OEBB members with one or more dependent covered on one or more of their OEBB plans.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>How the message will be delivered:<o:p></o:p></b></p><p class=MsoNormal style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>1)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>If the member has a personal email address in the MyOEBB system, the message will be delivered via email to that address.<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>2)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>If the member does not have a personal email address in the MyOEBB system, but they do have a work email address in the MyOEBB system, the message will be delivered via email to that work email address.<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>3)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>If the member does not have an email address in the MyOEBB system (neither personal nor work), OEBB will mail a hard copy of the message via USPS to the mailing address listed in the MyOEBB system. If there is no mailing address, it will be mailed to the residential address. <o:p></o:p></p><p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p><p class=MsoNormal><b>When the messages will be sent out:<o:p></o:p></b></p><p class=MsoNormal>We plan to send the emailed messages on Monday, May 23, 2011. Hard copy letters to members without email addresses should go out approximately 3-5 business days later.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>What you can do:<o:p></o:p></b></p><p class=MsoNormal style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>1)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>If you have any questions regarding this communication, please contact Jackie Cowsill, OEBB Communications Coordinator at <a href="mailto:Jackie.cowsill@state.or.us">Jackie.cowsill@state.or.us</a>, or by phone (503) 378-5353.<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>2)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>If you are contacted by members who realize they are currently covering a dependent who does not meet the eligibility requirements, <b>OEBB will allow entities to remove those dependents at the end of the month of the request using a QSC</b>. You are not required to allow this, but it is an option OEBB will allow if your entity would like to let employees make these dependent changes prior to the next open enrollment period. We have attached a sample communication you can use as a template to communicate this option to your employees if you choose to do so.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Why this is important:<o:p></o:p></b></p><p class=MsoNormal>Joan Kapowich, Administrator of both the OEBB plans and the Public Employees’ Benefit Board (PEBB) plans, reported to the PEBB board at its meeting yesterday, that in the initial phase of their dependent eligibility verification members removed 773 individuals from coverage which is estimated to save about $2.5 million going forward (a combination of lower total premium costs and lower claims costs). <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We hope that by providing this notice to you in advance of sending it out to employees, we can answer any questions you might have and work together to deliver a unified message to all of the OEBB members.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thank you for your partnership in this effort. Please contact me directly if you have any questions.<o:p></o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='color:navy'>Jackie Cowsill</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;color:navy'>Communications Coordinator</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;color:navy'>Oregon Educators Benefit Board</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;color:navy'>Voice: (503) 378-5353</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;color:navy'>Fax: (503) 378-5832</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>