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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>Hello,<o:p></o:p></p><p class=MsoNormal>First, let me say “Thank You” for a successful MyOEBB EE Plan Management period. Next I’d like to let entities know what OEBB will be doing over the next several months preceding, during and following Open Enrollment.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><i>Friday, July 1<sup>st</sup> </i></b>OEBB will add a few system enhancements to MyOEBB Member and Administrative Modules.<o:p></o:p></p><p class=MsoListParagraphCxSpFirst style='mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l2 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>The first enhancement will be a QSC enhancement we have been working on due to Federal Healthcare legislation regarding rescission. This enhancement will better define retro and future dates and members’ ability to add, drop or change plans/dependents based on specific QSC events.<o:p></o:p></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l2 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>The next system enhancement, also due to Federal Healthcare Reform, will ask the member (or the entity administrator on the member’s behalf) to enter an ethnicity, race and primary race (if more than one race is selected) for the member and each dependent. OEBB is currently updating enrollment forms to reflect this change which can be found on the “Member Forms” page of the OEBB website at: www.oregon.gov/OHA/OEBB/forms.shtml.<o:p></o:p></p><p class=MsoListParagraphCxSpLast style='mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l2 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Lastly, OEBB is adding the ability for the member to enter a different address for each dependent in the Member Module (this already exists in the Admin Module). This method will now be the preferred method to notify all carriers when the dependent lives out of state, so the appropriate benefits can be applied.<o:p></o:p></p><p class=MsoNormal><b><i>The week of July 4<sup>th</sup></i></b> OEBB will transmit all 2011-12 group plan choices to the carriers to enable them to set up groups in their systems which allow the carriers’ to accept electronic files containing members’ new plan choices once open enrollment is complete.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><i>Friday, July 8<sup>th</sup></i></b> OEBB will pull live data out of the MyOEBB system for our Open Enrollment Mail Out. This data pull will consist of the group plans each entity has selected along with your employees in our system. To ensure that employees receive the correct mailing, you may want to review your employee addresses and make sure employees are coded in the correct employment groups. This mailing will consist of a cover letter explaining open enrollment along with the employee’s group plan choices. OEBB anticipates this mailing to be out to all OEBB members no later than Friday, August 5<sup>th</sup>. Additionally, OEBB will mail postcards to members as a “Heads Up” reminder that open enrollment is coming up and also to notify members if their medical plan is no longer available due to Board expiration or entity deselecting.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><i>Friday, August 5<sup>th</sup></i></b> <b><i>and Sunday, August 14<sup>th</sup></i></b> OEBB will bring MyOEBB Administrative and Member Modules down to perform open enrollment maintenance. The MyOEBB systems will be unavailable during this two day period. During this time, OEBB will be moving employees over to their 2011-12 plans and mass enrolling groups in Basic Life, Basic AD&D, Mandatory Short-term and Long-term Disability and Long-term Care. Additionally, OEBB will be removing the Medicare flag for members or dependents marked as “No” (not eligible for Medicare) in the system which will prompt the member to answer this question when enrolling for the 2011-12 plan year. Members or dependents marked “Yes” (Medicare eligible) will remain flagged “Yes”.<o:p></o:p></p><p class=MsoNormal><i>What can educational entities do to make sure their employees are ready in MyOEBB prior to these down times?<o:p></o:p></i></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='mso-list:l3 level1 lfo2'><b>Make sure your employees have the correct Employment/Member Types.<o:p></o:p></b></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='mso-list:l3 level2 lfo2'>This means if you have an employee changing from an Administrator to a Superintendent employment type effective October 1<sup>st</sup> please ensure they are labeled that way in MyOEBB prior to Friday, July 8<sup>th</sup> with the appropriate effective date of the change.<o:p></o:p></li></ul><li class=MsoNormal style='mso-list:l3 level1 lfo2'><b>Make sure all your eligible employees are in MyOEBB.<o:p></o:p></b></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='mso-list:l3 level2 lfo2'>Ensure all eligible employees are in MyOEBB prior to the rollovers so they can be mass enrolled in any appropriate plans. If an eligible employee is not in MyOEBB prior to the rollovers, you will need to manually enroll them in Basic and Mandatory Plans.<b><o:p></o:p></b></li></ul></ol><ol style='margin-top:0in' start=3 type=1><li class=MsoNormal style='mso-list:l1 level1 lfo3'><b>Make sure all your non-eligible employees are termed out of MyOEBB.<o:p></o:p></b></li></ol><ol style='margin-top:0in' start=2 type=1><ul style='margin-top:0in' type=disc><li class=MsoNormal style='mso-list:l3 level2 lfo2'>Terminate all employees in MyOEBB if they are no longer eligible for benefits with your educational entity. Ineligible employees remaining in the system may show up on the October invoice due to being mass enrolled in plans or they may mistakenly enroll themselves in the Member Module during Open Enrollment.<o:p></o:p></li></ul></ol><ol style='margin-top:0in' start=4 type=1><li class=MsoNormal style='mso-list:l0 level1 lfo4'><b>Make sure all salary information is entered in MyOEBB.<o:p></o:p></b></li></ol><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level2 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>In order for your educational entity to be invoiced correctly, salary information should reflect their current salary in MyOEBB.<o:p></o:p></p><p class=MsoNormal><i>OEBB will make the following reports available in your Document Management area after <b>August 5<sup>th</sup> and again after August 14<sup>th</sup></b>.<o:p></o:p></i></p><p class=MsoListParagraphCxSpFirst style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level2 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Employees mass enrolled in Basic Life, Basic AD&D, Mandatory Short-term and Long-term Disability and Mandatory Long-term Care<o:p></o:p></b></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level2 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Employees who do not have medical coverage<o:p></o:p></b></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level2 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Employees who do not have dental coverage<o:p></o:p></b></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level2 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Employees who do not have vision coverage<o:p></o:p></b></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level2 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Salary Information for each employee</b><o:p></o:p></p><p class=MsoListParagraphCxSpLast style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level2 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Plan Discrepancies</b><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><i>Monday, August 15<sup>th</sup> through Thursday, September 15<sup>th</sup></i></b> OEBB Open Enrollment - Employees can initially enroll in plans, change/drop plans and add/drop dependents. Early retirees can change/drop plans and can drop dependents. Members should also use this time to identify dependents in MyOEBB by entering addresses for out-of-area dependents, indicate Medicare eligibility due to age or disability, ensure only eligible dependents are included on the desired plans and identify ethnicity and race for themselves and any covered dependents. OEBB telephone lines will be open Monday through Friday from 7 a.m. to 6 p.m. and from 7 a.m. to midnight on September 15<sup>th</sup>.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><i>Friday, September 16<sup>th</sup> </i></b>OEBB will pull live data out of the MyOEBB system for our post Open Enrollment Mail Out. This data pull will reflect the plans in which members and their dependents are enrolled for the 2011-12 plan year. This mailing will contain a cover letter providing links to required notices and an explanation of their enclosed Benefit Summary. Information about the upcoming Dependent Eligibility Verification (DEV) review and their QSC rights will also be enclosed. OEBB anticipates this mailing to be out to all OEBB members no later than Thursday, September 29<sup>th</sup>. This process will be used for members electing a USPS hardcopy of their post Open Enrollment Mail Out.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><i>Friday, September 16<sup>th</sup> through Friday, September 30<sup>th</sup></i></b> Educational Entity Open Enrollment Clean Up – Entities can use the open segment in the MyOEBB Admin Module to make benefit corrections without using a QSC. This is a great time to review enrollments, make sure enrollments match your entity rules and make sure employees are properly enrolled prior to the start of the 2011-12 plan year.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><i>Monday, September 26<sup>th</sup></i></b> OEBB will pull live data out of the MyOEBB system to produce notification letters for those “late enrollee” members and dependents subject to the 12-month waiting period on the dental and/or vision plans. OEBB anticipates this mailing to be out to these specific members no later than Friday, September 30<sup>th</sup>.<o:p></o:p></p><p class=MsoNormal><b><i><o:p> </o:p></i></b></p><p class=MsoNormal><b><i>Saturday, October 1<sup>st</sup></i></b> The 2011-12 plan year starts. OEBB will electronically send the post Open Enrollment Mail Out to those members who elected this preference in the MyOEBB system during open enrollment.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I hope the above schedule helps your educational entity plan for this upcoming open enrollment season. If you have any questions or concerns, please call us at 1 (888) 469-6322.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thanks,<o:p></o:p></p><p class=MsoNormal><i><span style='font-size:13.5pt;font-family:"Comic Sans MS";color:maroon'>Linda Tullis</span></i><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Comic Sans MS"'>Benefits Manager</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Comic Sans MS"'>Oregon Educators Benefit Board</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Comic Sans MS"'>1225 Ferry Street SE</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Comic Sans MS"'>Salem, OR 97301</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Comic Sans MS"'>Office: (503) 378-3329</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Comic Sans MS"'>Fax: (503) 378-5832</span><o:p></o:p></p></div></body></html>