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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oebbbusman-bounces@listsmart.osl.state.or.us [mailto:oebbbusman-bounces@listsmart.osl.state.or.us] <b>On Behalf Of </b>Business Managers-OEBB<br><b>Sent:</b> Wednesday, April 04, 2012 10:05 AM<br><b>To:</b> OEBBBUSMAN@listsmart.osl.state.or.us; OEBBSUPERINFO@listsmart.osl.state.or.us; myoebb@listsmart.osl.state.or.us<br><b>Subject:</b> [OEBBBUSMAN] IMPORTANT MESSAGE FROM OEBB -- Scheduling InsuranceCommittee Meetings for 2012-13 Plan Year<br><b>Importance:</b> High<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>We sent the notice below to ESD representatives a little over a week ago. You may have already been contacted by your ESD about any interest in setting up insurance committee meetings for the 2012-13 plan selection process.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>I would like to also take this opportunity to remind you that the Board voted to eliminate the limitations on how many medical, dental and vision plans can be offered by an employee group. This will change the plan selection process for the 2012-13 plan year. Linda Tullis will be providing more information about the process and timelines in the next few weeks, but one of the major changes is that MyOEBB will be populated with all of the medical, dental and vision plans available in your entity’s service area for all of your employee groups. Should the decision be made that a certain plan or plans will not be part of the menu for employees during the 2012 open enrollment period, the entity benefit representative will need to go into MyOEBB to “deselect” that plan or plans. As stated below in my email to ESDs, as well as my March 5 email, it is our hope that entities will allow individual employees to consider all of the options available to them under the OEBB benefits program so each can select the coverages that best meet their needs and/or the needs of their family.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>If you have already worked with your ESD representative to schedule a meeting time or times, you can disregard the rest of this email. If you have been contacted, but haven’t yet responded with your date(s) and time(s), we urge you to do so as soon as possible to assist both your ESD and OEBB in finalizing and confirming locations, dates and times. If you haven’t heard from your ESD, you can either contact them, or contact Rose Mann at <a href="mailto:rose.mann@state.or.us">rose.mann@state.or.us</a> to verify whether a meeting or meetings have been scheduled in your area.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Organizing these meetings in a central location helps us meet the demand in the short period of time between releasing plan designs and rates and the end of the school year. We understand that limiting meetings to ESDs only can be a major inconvenience for some districts and are willing to consider coordinated efforts between districts and community colleges and/or even district-specific meetings when there are no other options. Our intent is to be as available as possible within the staffing and time constraints we face.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>We look forward to coming out and meeting with the employee groups charged with reviewing options and possibly making plan selections for their coworkers and peers. Please let us know if you have any questions or concerns. Thank you.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Sincerely,</span><span style='color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:14.0pt;font-family:"Brush Script MT";color:navy'>Denise L. Hall<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Denise L. Hall, Deputy Administrator</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Oregon Educators Benefit Board</span><span style='color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><a href="http://egov.oregon.gov/DAS/OEBB"><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>http://egov.oregon.gov/OHA/OEBB</span></a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>(503) 378-5133</span><span style='color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>(503) 378-5832 FAX</span><span style='color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-family:"Book Antiqua","serif";color:red'>OEBB encourages all members to stay healthy and be happy!!!! Pass it on..... </span></b><span style='color:#1F497D'><a href="http://www.oregon.gov/OHA/OEBB/WellLinks.shtml"><b><span style='font-family:"Book Antiqua","serif"'>http://www.oregon.gov/OHA/OEBB/WellLinks.shtml</span></b></a></span><b><span style='font-family:"Book Antiqua","serif";color:red'> </span></b><b><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:red'> </span></b><span style='color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:#1F497D'>*****CONFIDENTIALITY NOTICE*****<br><br>This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. <br><br>************************************</span><span style='color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:#1F497D'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> HALL Denise * OEBB <br><b>Sent:</b> Tuesday, March 27, 2012 5:07 PM<br><b>To:</b> HALL Denise * OEBB<br><b>Subject:</b> OEBB -- Scheduling Insurance Committee Meetings for 2012-13 Plan Year<br><b>Importance:</b> High<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>In anticipation of the upcoming <b>2012-13</b> plan-year, OEBB and its insurance carriers are preparing for meetings with educational entity insurance committees and groups of employees responsible for reviewing plans and options to determine which benefit plans will be offered to employees. As announced in my March 5 email to all entities, the OEBB board voted to remove limitations of up to four medical plans, up to three dental plans and one vision plan for the 2012-13 plan year. It is our hope that many employee groups will decide to open up all plan options to all employees allowing individual employees to consider a plan during the open enrollment period that might best meet their unique needs, but may not be a plan that enough employees would be interested in for a committee or employee group to include it if having to limit the number of options. Whichever way entities and/or employee groups are considering, and/or decide to go, OEBB and the carriers are happy to come and provide an overview of the plans and to be available for questions so these important decisions can be made.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><pre><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>For the past two years, we’ve scheduled most insurance committee meetings through the education service districts (ESDs) located throughout Oregon. This has helped us to be available for many more insurance committee meetings than would otherwise be possible. We really appreciate the time and effort you have put into this the past couple of years. Thank you! <o:p></o:p></span></pre><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'> <o:p></o:p></span></p><pre><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>We hope you are willing to contact the benefit representative or business manager for the districts in your service area to coordinate a date and/or time for in-person insurance committee meetings again this year. Last year we limited the meetings to no more than two per ESD. This year we are going to lift the limit, but encourage you to try to arrange schedules to accommodate the districts in your area within a two-day period with no more than three meetings in any one day. Hopefully the date and/or times can be a bit flexible (with as much prior notice as possible) as we need to coordinate our limited resources (with very tight timeframes) with other ESDs and districts identified in your “region.”<o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>We will be notifying individual districts later this week to anticipate hearing from you regarding scheduling these meetings. We will also encourage districts that are unable to arrange a time that works with their ESD to coordinate with other districts, or even community colleges, in their area to schedule joint meeting times. Our goal is for OEBB/carrier teams to be able to complete all of the meetings needed in a specific area in a three-to four-day period within the block of time designated for the various areas of the state (see below).<o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>The regions are divided a little differently than you see traditionally, so we identified the ESDs and community colleges considered to be in each of the areas. <o:p></o:p></span></pre><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'> <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Southwest Oregon– Week of May 7:</span></b><span style='font-family:"Arial","sans-serif"'> South Coast; Douglas; Southern Oregon; Rogue CC; Southwestern Oregon CC; Umpqua CC; Klamath CC<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><pre style='margin-left:.5in;text-indent:-.25in;mso-list:l3 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Central Oregon – Week of May 14: </span></b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>North Central; Jefferson; High Desert; Central Oregon CC<o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></pre><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l3 level1 lfo4'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Portland/Metro Area & Willamette Valley – Weeks of May 14 & May 28: </span></b><span style='font-family:"Arial","sans-serif"'>Willamette; LBL; Lane; Lane CC; Linn-Benton CC;; Columbia Gorge ESD; Columbia Gorge CC; Clackamas ESD; Multnomah; Portland CC: Clackamas CC; Mt. Hood CC<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo6'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Northeast Oregon & Northwest Oregon – Week of May 21</span></b><span style='font-family:"Arial","sans-serif"'>: Inter-Mountain; Union-Baker; Region 18; Blue Mountain CC; Grant; Northwest Regional; Clatsop CC; Oregon Coast CC; Tillamook CC <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo8'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Southeast Oregon – Week of May 21: </span></b><span style='font-family:"Arial","sans-serif"'>Harney; Lake; Malheur; Treasure Valley CC <o:p></o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>The presentations will again last approximately two hours. OEBB staff will provide an overview of all program and plan changes, summarize any pertinent rules or rule changes and answer program and eligibility questions. We will also introduce the new Flexible Spending Account (FSA) preferred partner that will be available for entities to use effective October 1, 2012, and will be able to provide additional information on this new option. Carrier representatives will provide information on the plans available in the area (including more specific details on any plan changes), identify new resources and tools available to members online and answer specific benefit-related questions. Benefit and benefit plan selections are very important decisions and OEBB’s goal is to provide this important information to every employee who participates in the plan selection process for the 2012-13 plan-years. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Once you have identified meeting dates and times for the entities in your area and you are ready to schedule an insurance committee meeting or meetings, please complete the attached form and return it to Rose Mann at </span><a href="mailto:rose.mann@state.or.us" title="blocked::mailto:rose.mann@state.or.us"><span style='font-family:"Arial","sans-serif";color:windowtext'>rose.mann@state.or.us</span></a><span style='font-family:"Arial","sans-serif"'> <u>no later than close of business on April 13, 2012</u>. We will do everything we can to accommodate the specific dates and times that work best for you and your entities; however, we may need to contact you to resolve any scheduling conflicts that may arise as the requests come in. We anticipate having the final meeting schedule set by April 20, 2012 and will send out a meeting confirmation at that time. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>If you have any questions, please contact Linda Tullis at </span><a href="mailto:Linda.tullis@state.or.us" title="blocked::mailto:Linda.tullis@state.or.us"><span style='font-family:"Arial","sans-serif";color:windowtext'>Linda.tullis@state.or.us</span></a><span style='font-family:"Arial","sans-serif"'> or by calling 1-888-4MyOEBB (1-888-469-6322). Thank you for your continued support and cooperation as we prepare for a successful 2012-2013 Plan Year. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Please note: Insurance Committee webinars may be scheduled if there is sufficient interest (see the attached 2012 Insurance Committee form). <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Sincerely,</span><o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><b><span style='font-size:14.0pt;font-family:"Brush Script MT";color:navy'>Denise L. Hall<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Denise L. Hall, Deputy Administrator</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Oregon Educators Benefit Board</span><o:p></o:p></p><p class=MsoNormal><a href="http://egov.oregon.gov/DAS/OEBB"><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>http://egov.oregon.gov/OHA/OEBB</span></a><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>(503) 378-5133</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>(503) 378-5832 FAX</span><o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><b><span style='font-family:"Book Antiqua","serif";color:red'>OEBB encourages all members to stay healthy and be happy!!!! Pass it on..... </span></b><a href="http://www.oregon.gov/OHA/OEBB/WellLinks.shtml"><b><span style='font-family:"Book Antiqua","serif"'>http://www.oregon.gov/OHA/OEBB/WellLinks.shtml</span></b></a><b><span style='font-family:"Book Antiqua","serif";color:red'> </span></b><b><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:red'> </span></b><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif"'>*****CONFIDENTIALITY NOTICE*****<br><br>This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. <br><br>************************************</span> <span style='font-size:10.0pt;font-family:"Book Antiqua","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif"'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>