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<div><font color="#1F497D">I hope you enjoyed Spring Break 2014, whether you were able to get away, or were just able to focus on some things you wanted to get accomplished that you never seem to be able to get to. We sent the notice below to ESD representatives
late last week (Thursday, March 27). You may have already been contacted by your ESD about setting up insurance committee meetings for the 2014-15 plan year.</font></div>
<div><font face="Calibri" color="#1F497D"> </font></div>
<div><font color="#1F497D">I would like to take this opportunity to ask that you encourage your insurance committees to consider scheduling time to have OEBB come out to talk about what to expect for the 2014-15 plan year. Not only will we be providing information
on any plan or program changes, relevant rule changes and rates, we plan to provide an overview of what OEBB is doing in light of federal healthcare reform and how it has or may impact the medical plans available through OEBB. All of this information should
be considered when making plan selection decisions.</font></div>
<div><font color="#1F497D"> </font></div>
<div><font color="#1F497D">If you have already worked with your ESD representative to schedule a meeting time or times, you can disregard the rest of this email. If you have been contacted, but haven’t yet responded with your date(s) and time(s), we urge you
to do so as soon as possible to assist both your ESD and OEBB in finalizing and confirming locations, dates and times. If you haven’t heard from your ESD, you can either contact them, or contact Rose Mann at <a href="mailto:rose.mann@oregon.gov"><font color="#0563C1"><u>rose.mann@oregon.gov</u></font></a>
to verify whether a meeting or meetings have been scheduled in your area.</font></div>
<div><font face="Calibri" color="#1F497D"> </font></div>
<div><font color="#1F497D">Organizing these meetings in a central location helps us meet the demand in the short period of time between releasing plan designs and rates and the end of the school year. We understand that limiting meetings to ESDs only can be
a major inconvenience for some districts and are willing to consider coordinated efforts between districts and community colleges and/or even district-specific meetings when there are no other options. Our intent is to be as available as possible within the
staffing and time constraints we face.</font></div>
<div><font color="#1F497D"> </font></div>
<div><font color="#1F497D">We look forward to coming out and meeting with the employee groups charged with reviewing options and possibly making plan selections for their co-workers and peers. Please let us know if you have any questions or concerns. Thank
you.</font></div>
<div><font color="#1F497D"> </font></div>
<div><font size="2" color="#44546A"><span style="font-size:10pt;">Sincerely,</span></font></div>
<div><font face="Calibri" color="#44546A"> </font></div>
<div><font face="Brush Script MT" size="4" color="navy"><span style="font-size:14pt;"><b>Denise L. Hall</b></span></font></div>
<div><font size="2" color="#44546A"><span style="font-size:10pt;">Denise L. Hall, Deputy Administrator</span></font></div>
<div><font size="2" color="#44546A"><span style="font-size:10pt;">Oregon Educators Benefit Board</span></font></div>
<div><font face="Calibri"><a href="http://egov.oregon.gov/DAS/OEBB"><font face="Arial" size="2" color="blue"><span style="font-size:10pt;"><u>http://egov.oregon.gov/OHA/OEBB</u></span></font></a></font></div>
<div><font face="Calibri" color="#44546A"> </font></div>
<div><font face="Book Antiqua" size="2" color="red"><span style="font-size:10.5pt;"><b>OEBB encourages all members to stay healthy and be happy!!!! Pass it on..... </b></span></font></div>
<div><font face="Calibri"><a href="http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx"><font face="Book Antiqua" size="2" color="#9933FF"><span style="font-size:10.5pt;"><b><u>http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx</u></b></span></font></a></font></div>
<div><font face="Book Antiqua" color="red"><b> </b><font face="Calibri" size="2"><span style="font-size:10pt;"><b> </b></span></font><font face="Calibri" size="2"><span style="font-size:10pt;"><b> </b></span></font></font></div>
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<div><font face="Calibri" color="#44546A"> </font></div>
<div><font face="Calibri" color="#44546A"> </font></div>
<div><font face="Book Antiqua" size="2" color="#44546A"><span style="font-size:10pt;">*****CONFIDENTIALITY NOTICE*****<br>
<br>
This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise
me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.
<br>
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<div><font face="Calibri" color="#44546A"> </font></div>
<div><font face="Calibri" color="#44546A"> </font></div>
<div><font face="Calibri"><b>Subject:</b> OEBB -- 2014 Insurance Committee Meetings<br>
<b>Importance:</b> High</font></div>
<div style="margin-bottom:8pt;"><font face="Calibri"> </font></div>
<div style="margin-bottom:8pt;">It’s that time of the year again! OEBB and its insurance carriers are preparing for meetings with educational entity insurance committees and groups of employees responsible for reviewing plans and options to determine which
benefit plans will be offered to employees for the 2014-15 plan year. </div>
<div>For the past several years, we’ve scheduled most insurance committee meetings through the education service districts (ESDs) located throughout Oregon. This has helped us to be available for many more insurance committee meetings than would otherwise
be possible. We really appreciate the time and effort you have put into this the past couple of years. Thank you! </div>
<div> </div>
<div style="margin-bottom:8pt;">We hope you are once again willing to contact or work with the benefit representative or business manager for the districts in your service area to coordinate a date and/or time for in-person insurance committee meetings this
year. For the past two years, we haven’t limited the number of meetings per ESD and overall it has worked pretty well as ESDs and districts have been willing to (and were able to for the most part) arrange schedules to accommodate insurance committee members
in your area within a two-day period with no more than three meetings in any one day. We appreciate how flexible you all have been as we’ve tried to coordinate our limited resources during the very tight timeframes we all face.</div>
<div>We will send out an email to individual districts on April 2<font size="1"><span style="font-size:7.3pt;"><sup>nd</sup></span></font> letting them know to anticipate hearing from you regarding scheduling these meetings. We will also encourage districts
that are unable to arrange a time that works with their ESD to coordinate with other districts, or even community colleges, in their area to schedule joint meeting times. Our goal is for OEBB to be able to complete all of the meetings needed in a specific area
in a three- to four-day period within the block of time designated for the various areas of the state (see below).</div>
<div> </div>
<div>The regions are divided a little differently than you see traditionally, so we identified the ESDs and community colleges considered to be in each of the areas. </div>
<div> </div>
<ul style="margin:0;padding-left:18pt;">
<font color="red">
<li><b>Southwest Oregon – Week of May 19</b><font color="black"><b>:</b></font><font color="black"> South Coast; Douglas; Southern Oregon; Rogue CC; Southwestern Oregon CC; Umpqua CC</font></li></font>
</ul>
<div><font face="Calibri"> </font></div>
<ul style="margin:0;padding-left:18pt;">
<font color="red">
<li><b>Central Oregon – Weeks of May 19 & May 26</b><font color="black"><b>: </b></font><font color="black">North Central; Jefferson; High Desert; Harney; Grant; Malheur;</font><font color="#44546A"> </font><font color="black">Central Oregon CC; Treasure Valley
CC</font></li></font>
</ul>
<div><font face="Courier New" size="2"><span style="font-size:10pt;"> </span></font></div>
<ul style="margin:0;padding-left:18pt;">
<font color="red">
<li><b>Portland/Metro Area & Willamette Valley – Weeks of May 12, May 19 & May 26</b><font color="black"><b>: </b></font><font color="black">Willamette; LBL; Lane; Lane CC; Linn-Benton CC; Columbia Gorge ESD; Columbia Gorge CC; Clackamas ESD; Multnomah; Portland
CC: Clackamas CC; Mt. Hood CC</font></li></font>
</ul>
<div><font face="Calibri"> </font></div>
<ul style="margin:0;padding-left:18pt;">
<font color="red">
<li><b>Northeast Oregon & Northwest Oregon – Week of May 12</b><font color="black">: Inter-Mountain; Union-Baker; Region 18; Northwest Regional; Clatsop CC; Oregon Coast CC; Blue Mountain CC; Tillamook CC</font></li></font>
</ul>
<div style="padding-left:18pt;"><font face="Calibri"> </font></div>
<ul style="margin:0;padding-left:18pt;">
<font color="red">
<li><b>Southeast Oregon – Week of May 19</b><font color="black"><b>: </b></font><font color="black">Lake; Southern Oregon; Klamath CC</font></li></font>
</ul>
<div style="padding-left:36pt;"><font face="Calibri"> </font></div>
<div>We anticipate the presentations will last approximately an hour and can allow an additional 30 minutes for questions. OEBB staff will provide an overview of all program and plan changes, talk about the impact of healthcare reform on the rates and program,
summarize any pertinent rules or rule changes and answer all program, eligibility and healthcare reform questions that we can.</div>
<div> </div>
<div>We do not anticipate that carrier representatives will be participating in insurance committee meetings this year unless specifically requested by an entity, or we determine having a carrier representative available to speak to a specific change or changes
is in the best interest of the audience. Benefit and benefit plan selections are very important decisions and OEBB’s goal is to provide this important information to every employee who participates in the plan selection process for the 2014-15 plan year.</div>
<div> </div>
<div>Once you have identified meeting dates and times for the entities in your area and you are ready to schedule an insurance committee meeting or meetings, <b>please complete a meeting request form (</b><a href="https://adobeformscentral.com/?f=zCFKSumkh*zj5n5jAfO6IQ"><font face="Calibri" size="4" color="red"><span style="font-size:14pt;"><b><u>2014
Insurance Committee Form</u></b></span></font></a><font face="Calibri"><b>)</b></font><b> for each requested meeting and return it to Rose Mann at </b><a href="mailto:rose.mann@oregon.gov"><font color="#0563C1"><b><u>rose.mann@oregon.gov</u></b></font></a><b>
no later than close of business on April 25, 2014</b>. We will do everything we can to accommodate the specific dates and times that work best for you and your entities; however, we may need to contact you to resolve any scheduling conflicts that may arise
as the requests come in. We anticipate having the final meeting schedule set by May 2, 2014, and will send out a meeting confirmation at that time. </div>
<div> </div>
<div>If you have any questions, please contact Linda Freeze at <a href="mailto:Linda.Freeze@oregon.gov"><font color="#0563C1"><u>Linda.Freeze@oregon.gov</u></font></a><font face="Calibri">,</font> or by calling 1-888-4MyOEBB (1-888-469-6322). Thank you for
your continued support and cooperation as we prepare for a successful 2014-15 plan year. </div>
<div style="margin-bottom:8pt;"><font face="Calibri"> </font></div>
<div><font size="2"><span style="font-size:10pt;">Sincerely,</span></font></div>
<div><font face="Calibri"> </font></div>
<div><font face="Brush Script MT" size="4" color="navy"><span style="font-size:14pt;"><b>Denise L. Hall</b></span></font></div>
<div><font size="2"><span style="font-size:10pt;">Denise L. Hall, Deputy Administrator</span></font></div>
<div><font size="2"><span style="font-size:10pt;">Oregon Educators Benefit Board</span></font></div>
<div><font face="Calibri"><a href="http://egov.oregon.gov/DAS/OEBB"><font face="Arial" size="2" color="blue"><span style="font-size:10pt;"><u>http://egov.oregon.gov/OHA/OEBB</u></span></font></a></font></div>
<div><font face="Calibri"> </font></div>
<div><font face="Book Antiqua" size="2" color="red"><span style="font-size:10.5pt;"><b>OEBB encourages all members to stay healthy and be happy!!!! Pass it on..... </b></span></font></div>
<div><font face="Calibri"><a href="http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx"><font face="Book Antiqua" size="2" color="#9933FF"><span style="font-size:10.5pt;"><b><u>http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx</u></b></span></font></a></font></div>
<div><font face="Book Antiqua" color="red"><b> </b><font size="2"><span style="font-size:10pt;"><b> </b></span></font><font size="2"><span style="font-size:10pt;"><b> </b></span></font></font></div>
<div><font face="Calibri"> </font></div>
<div><font face="Book Antiqua" size="2"><span style="font-size:10pt;">*****CONFIDENTIALITY NOTICE*****<br>
<br>
This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise
me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system.
<br>
<br>
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