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<div>Dear Superintendents,<font color="#1F497D"> </font>Business Managers<font color="#1F497D"> </font>and Benefit Administrators:</div>
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<div>OEBB is<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>preparing for the upcoming annual open enrollment period (August 15 through September 15, 2014). We anticipate there will once again be a lot of interest in hearing
more about the OEBB plan offerings during the 2014 Open Enrollment period. </div>
<div> </div>
<div>Many of you<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>arrange for open enrollment meetings and/or benefit fairs so<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>employees can learn
about benefit and plan changes in addition to new<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>plan offerings available at your entity. OEBB staff will<font face="Times New Roman" size="3"><span style="font-size:12pt;">
</span></font>be available to provide<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>an overview of program and plan changes for the 2014-15 plan year.<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>In
our efforts to continue to educate our members about health care coverage, we<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>will also spend some time previewing the Informed Enrollment Tool that will be available to all employees
this year. This tool allows members to compare the total estimated cost for each medical plan option the member has to choose from. It includes both estimated out-of-pocket costs for premiums as well as for projected health care services. We will also remind
employees of the final step for qualifying for the 2014 Healthy Futures incentive.</div>
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<div>We anticipate that many employees will have some medical plans available that use a special network and, in return, offer lower premiums than the traditional statewide plans. There will also be employees who will be able to consider a high deductible health
plan (HDHP) through Kaiser Permanente for the first time. Carrier<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>representatives will be available to present<font face="Times New Roman" size="3"><span style="font-size:12pt;">
</span></font>more details about their new options, if applicable, and<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>can<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>answer most, if not
all, questions employees have as they consider their benefit plan choices for the next plan year.</div>
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<div>OEBB will continue to offer both venue types<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>– open<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>enrollment meetings and benefit fairs.
However, we feel it is very important<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>that your employees have the opportunity to hear about the plan changes<font face="Times New Roman" size="3"><span style="font-size:12pt;">
</span></font>and program additions<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>that will go into effect on October 1, 2014, and the interaction<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>during
a benefit fair often doesn't allow for this. This year we will<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>again ask that all benefit fairs be scheduled to<font face="Times New Roman" size="3"><span style="font-size:12pt;"><b>
</b></span></font><b><u>immediately</u></b><font face="Times New Roman" size="3"><span style="font-size:12pt;"><b><u> </u></b></span></font><b><u>follow</u></b> an OEBB open<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>enrollment
presentation. We anticipate open enrollment information<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>sessions will need to be about 90 minutes for your<font face="Times New Roman" size="3"><span style="font-size:12pt;">
</span></font>employees to fully understand the plan offerings and changes for the<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>upcoming plan year, how to begin making their benefit plan selections, and how to complete the
Healthy Futures four-step program.</div>
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<div>As more individuals become interested in the tax savings<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>Health Savings Accounts (HSAs) can offer, we can also arrange for special meetings to follow the open enrollment
session. These meetings will help employees learn more about the HSA-compliant OEBB medical plan offerings (Moda Health Plan H and Kaiser Permanente Plan 3, where available) and U.S. Bank’s HSA account offering. For those entities that use the OEBB preferred
vendor (Chard Snyder) for Flexible Spending Accounts (FSAs), we can arrange for special meetings to talk about the tax advantages of these types of pre-tax accounts as well.<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>If
you are interested in<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>scheduling a time for a special HSA and/or FSA meeting,<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>please note that
on the meeting request form as well. (A link to the form can be found at the end of this email.) These special meetings should also be scheduled to immediately follow an open enrollment presentation and could be<font face="Times New Roman" size="3"><span style="font-size:12pt;">
</span></font>held in conjunction with a benefit fair. Please note that we need to have as much advance notice as possible for HSA- and FSA-specific meetings and will likely be unable to accommodate requests to include Chard Snyder and/or U.S. Bank representatives
received on or after July 1.</div>
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<div>We will once again schedule open enrollment meetings by region<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>throughout the state and encourage coordination between districts<font face="Times New Roman" size="3"><span style="font-size:12pt;">
</span></font>whenever possible. This is not required, but would be appreciated as we want to be able to make the best use of our staffing<font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font>resources during this time period.
The scheduling form will ask if you are willing to allow employees from other educational entities in the area to attend your meetings.</div>
<div> </div>
<div>The dates we plan to be in the various areas are listed below. The regions are divided a little differently than you have seen traditionally, so we identified the ESDs, community colleges and counties considered to be in each of the areas. If you’d like
to schedule your meeting(s) for the week of the Labor Day holiday (the week of September 1) or even the final week of open enrollment 2014 (the week of September 8), we would greatly appreciate it. The weeks of August 18 and August 25 have been the most popular
in past years and we are often challenged to accommodate everyone’s requests.</div>
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<li><b><u>Central Oregon – Week of August 18:</u></b> North Central ESD; Jefferson ESD; High Desert ESD; Harney ESD; Grant ESD; Malheur ESD; Central Oregon CC; Treasure Valley CC</li></ul>
<div> </div>
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<li><b><u>Southwest Oregon – Week of August 25</u></b>: South Coast ESD; Douglas ESD; Southern Oregon ESD; Rogue CC; Southwestern Oregon CC; Umpqua CC; Josephine County</li></ul>
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<li><b><u>Portland/Metro Area & Willamette Valley – Weeks of August 18 and August 25</u></b>: Willamette ESD; LBL ESD; Lane ESD; Lane CC; Linn-Benton CC; Columbia Gorge ESD; Columbia Gorge CC; Clackamas ESD; Multnomah ESD; Portland CC: Clackamas CC; Mt. Hood
CC</li></ul>
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<li><b><u>Northeast Oregon & Northwest Oregon – Weeks of August 18 and August 25</u></b>: Inter-Mountain ESD; Union-Baker ESD; Region 18 ESD; Northwest Regional ESD; Clatsop CC; Oregon Coast CC; Blue Mountain CC; Tillamook CC</li></ul>
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<li><b><u>Southeast Oregon – Week of August 25</u></b>: Lake; Southern Oregon ESD; Klamath CC; Klamath County</li></ul>
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<div>Our goal is to provide this important information to every employee and early retiree for the 2014-15 plan year. If you would like to schedule OEBB staff and/or carrier representatives for <u>any</u> type of meeting or event during the open enrollment
period (August 15 through September 15), <font color="red"><b><u>p</u></b></font><font color="red"><b><u>lease complete the online form by close of business on June 30, 2014 (see link below)</u></b></font>. Provide your email address in the space provided
on the form and when you click the “Submit” button at the end of the form you will receive an automatic email confirmation containing the information you provided for your records. We hope to be able to meet the specific dates and times of each request, but
we may need to contact you to negotiate a different date or time to allow us to coordinate our journeys throughout the state. For your convenience, here is a link to the request form:</div>
<div><font face="Times New Roman" size="3"><span style="font-size:12pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://adobeformscentral.com/?f=w-ahehV57bpi8lIgr7L9Cw"><font face="Arial" size="2" color="#0563C1"><span style="font-size:10pt;"><u>2014 Open Enrollment Request Form</u></span></font></a></span></font></div>
<div> </div>
<div>You can also find a link to the form on the “<a href="http://www.oregon.gov/oha/OEBB/entity/Pages/eeforms.aspx"><font color="#0563C1"><u>Entity Forms and Reports</u></font></a>” page of our website. If you have any questions, please let me know. My email
address is <a href="mailto:denise.hall@oregon.gov"><font color="#0563C1"><u>denise.hall@oregon.gov</u></font></a>, and my direct line is 503-378-5133. You can also reach me at 1-888-4MyOEBB (1-888-469-6322). Thank you for your continued<font face="Calibri" size="2"><span style="font-size:11pt;">
</span></font>support and<font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font>cooperation as we prepare for a successful 2014 Open<font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font>Enrollment. </div>
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<div>Sincerely,</div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Brush Script MT" size="4" color="navy"><span style="font-size:14pt;"><b>Denise L. Hall</b></span></font></div>
<div>Denise L. Hall, Deputy Administrator</div>
<div>Oregon Educators Benefit Board</div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="http://egov.oregon.gov/DAS/OEBB"><font face="Arial" size="2" color="blue"><span style="font-size:10pt;"><u>http://egov.oregon.gov/OHA/OEBB</u></span></font></a></span></font></div>
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<div><font face="Book Antiqua" size="2" color="red"><span style="font-size:10.5pt;"><b>OEBB encourages all members to stay healthy and be happy!!!! Pass it on..... </b></span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx"><font face="Book Antiqua" size="2" color="#9933FF"><span style="font-size:10.5pt;"><b><u>http://www.oregon.gov/OHA/OEBB/pages/welllinks.aspx</u></b></span></font></a></span></font></div>
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<div><font face="Book Antiqua">*****CONFIDENTIALITY NOTICE*****<br>
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