<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Gisha;
panose-1:2 11 5 2 4 2 4 2 2 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Arial","sans-serif";
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri","sans-serif";}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:367607343;
mso-list-type:hybrid;
mso-list-template-ids:395192458 -1454374420 67698699 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-start-at:4;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:\F0D8;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;
color:windowtext;}
@list l0:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1
{mso-list-id:1159153474;
mso-list-type:hybrid;
mso-list-template-ids:-1704157428 -1919929452 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l1:level1
{mso-level-start-at:3;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2
{mso-list-id:1680885769;
mso-list-type:hybrid;
mso-list-template-ids:1806446156 67698699 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0D8;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level2
{mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l2:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3
{mso-list-id:2052682324;
mso-list-type:hybrid;
mso-list-template-ids:1897556702 67698703 67698699 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l3:level1
{mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level2
{mso-level-number-format:bullet;
mso-level-text:\F0D8;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;
color:windowtext;}
@list l3:level3
{mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level4
{mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level5
{mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level6
{mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level7
{mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level8
{mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;}
@list l3:level9
{mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">First, let me say “Thank You” for a successful MyOEBB EE Plan Management period. Next I’d like to let entities know what OEBB will be doing over the next several months preceding, during and following Open Enrollment.<span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Open Enrollment System Changes </i></b>OEBB will add a few system enhancements to MyOEBB Member and Administrative Modules.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Tobacco Usage/Race and Ethnicity</b>-The first enhancement in the Administrative Module will be that tobacco and race/ethnicity questions for subscriber and spouse/partner will be due on the save of the enrollment rather than
the creation of the subscriber.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>New Phone Queue for Entity Admin</b>-Okay, we know this isn’t a system enhancement but it’s something you asked for. OEBB will have a direct phone queue for entity admin to reach an OEBB customer service team member directly.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Wellness Activities</b>-The next global system enhancement is members that completed their Health Assessments as of May 31, 2014 will answer Wellness Activities for themselves and their spouse/partner (if applicable) after
the DEV screen in the MyOEBB Member Module but prior to their medical enrollments. Members will be given a list of OEBB-sponsored Wellness Activities to select via a radio button or they will have a free-form text field to enter their specific Wellness Activities.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Visibility of Medical Plans</b>-If a member is eligible for a Healthy Futures medical plan then they or you as the Admin will only see and be able to select a Healthy Futures medical plan. They/you will not see non-Healthy
Futures medical plans.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Selection of Healthcare Plans/Dependents</b>-In both modules OEBB will be changing plan/dependent selection from drop-down boxes to radio buttons. This gives both you as the Admin and members more visibility to accurately
select the correct plans and dependents.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Medical Homes</b>-In both modules, if the member selects a Synergy or Summit Plan, OEBB will require the selection of a medical home for each dependent. This information will be transmitted to Moda on our weekly file. After
October 1, 2014, if a member wants to change their medical home, they will need to make that change directly through Moda. It will not have to be updated in MyOEBB.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Selection of HF for 2015-16 Plan Year</b>-This isn’t really an enhancement but OEBB will continue to ask anyone enrolling in a medical plan if they want to participate in Healthy Futures for the 2015-16 Plan Year. If they have
elected to cover a spouse or domestic partner on their medical plan, the system will not allow the subscriber and spouse/partner to have different HF elections. Either they both say “yes” or they both say “no”, otherwise the system will display an error message
explaining that if they want to earn the incentivized deductible/copays, they both need to participate.
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Benefit Summary</b>- For those members who enroll in a Summit or Synergy medical plan, this year we will be including a section displaying each individual’s medical home selection for the 2015-16 Plan Year.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:115%;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Plan Name Changes</b>-OEBB has made a few plan name changes in MyOEBB. Please notice OEBB is
<b><i>not</i></b> renaming the ODS Dental Plans.<b><o:p></o:p></b></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:.75in;border-collapse:collapse">
<tbody>
<tr>
<td width="203" valign="top" style="width:152.6pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%"><b>2013-14 Plan Name<o:p></o:p></b></p>
</td>
<td width="216" valign="top" style="width:2.25in;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%"><b>2014-15 Plan Name<o:p></o:p></b></p>
</td>
<td width="330" valign="top" style="width:247.5pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%"><b>2014-15 Healthy Futures Plan Name<o:p></o:p></b></p>
</td>
</tr>
<tr>
<td width="203" valign="top" style="width:152.6pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Health Medical Plan A<o:p></o:p></p>
</td>
<td width="216" valign="top" style="width:2.25in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Medical Plan A Statewide<o:p></o:p></p>
</td>
<td width="330" valign="top" style="width:247.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Medical Plan A Statewide Healthy Futures<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="203" valign="top" style="width:152.6pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">N/A<o:p></o:p></p>
</td>
<td width="216" valign="top" style="width:2.25in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Medical Plan A Synergy<o:p></o:p></p>
</td>
<td width="330" valign="top" style="width:247.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Medical Plan A Synergy Healthy Futures<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="203" valign="top" style="width:152.6pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">N/A<o:p></o:p></p>
</td>
<td width="216" valign="top" style="width:2.25in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Medical Plan A Summit<o:p></o:p></p>
</td>
<td width="330" valign="top" style="width:247.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Medical Plan A Summit Healthy Futures<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="203" valign="top" style="width:152.6pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">ODS Vision Plan 6<o:p></o:p></p>
</td>
<td width="216" valign="top" style="width:2.25in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">Moda Vision Plan 6<o:p></o:p></p>
</td>
<td width="330" valign="top" style="width:247.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">N/A<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="203" valign="top" style="width:152.6pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">ODS Dental Plan 6<o:p></o:p></p>
</td>
<td width="216" valign="top" style="width:2.25in;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">ODS Dental Plan 6<o:p></o:p></p>
</td>
<td width="330" valign="top" style="width:247.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;line-height:115%">N/A<o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto;margin-left:.75in;line-height:115%">
<b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><i>Starting July 1st</i></b> OEBB will transmit all 2014-15 group plan choices to the carriers to enable them to set up groups in their systems which allow the carriers to accept electronic files containing members’ new plan choices
once open enrollment is complete.<span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Monday, July 14<sup>th</sup></i></b> OEBB will pull live data out of the MyOEBB system for our Open Enrollment Mail Out. This data pull will consist of the plans each entity has selected for each employment type along with your
employees in our system. To ensure that employees receive the correct mailing, you may want to review your employee addresses and make sure employees are coded in the correct employment types. This mailing will consist of a cover letter explaining open enrollment
and listing the employee’s plan choices along with an Open Enrollment Guide booklet based on employee group selections. Just like in past years, OEBB will use each member’s communication preferences indicated in MyOEBB to determine which delivery method to
use for these materials. OEBB anticipates the hard-copy packets (USPS) to be received by members on or after Monday, August 4<sup>th
</sup>and the emails (electronic) to be sent August 3<sup>rd</sup> or 4<sup>th</sup>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, July 18<sup>th</sup></i></b> OEBB will transmit a list of plan selections by entity/employee group as well as eligible members for our Plan Comparison Tool.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, July 18<sup>th</sup></i></b> OEBB will purge MyOEBB Document Management of all files dated March 31, 2014 and prior. Your Document Management area will still retain files from April 1, 2014 to present.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, July 25<sup>th</sup></i></b> OEBB will mail postcards to all members as a “Heads Up” reminder that open enrollment is coming up and where they should expect their materials (either USPS mail or email).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, August 1<sup>st</sup></i></b> OEBB will mail the Open Enrollment packet to those members requesting USPS and email members requesting electronic communications. You can expect the USPS mailing to reach your employees by
Monday, August 4<sup>th</sup> or shortly thereafter. Electronic communications will be sent August 3<sup>rd</sup> and 4<sup>th</sup>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, August 1<sup>st</sup></i></b> <b><i>and Thursday, August 14<sup>th</sup></i></b> OEBB will bring MyOEBB Administrative and Member Modules down to perform open enrollment maintenance. The MyOEBB systems will be unavailable
during each of these two days. During this time, OEBB will be moving employees over to their 2014-15 plans and mass-enrolling groups in Basic Life, Basic AD&D, Basic Dependent Life, Mandatory Short-Term and Long-Term Disability and Long-Term Care plans.
Additionally, OEBB will be removing the Medicare flag for members or dependents marked as “No” (not eligible for Medicare) which will prompt the member to answer this question when enrolling for the 2014-15 plan year. Members or dependents marked “Yes” (Medicare
eligible) will remain flagged “Yes”. Additionally, for members enrolled in Optional Employee Life and Optional Spouse/Partner Life plans, if a member marked for themselves or their spouse/partner that they have used tobacco products within the past 12 months,
OEBB will roll these members over to our tobacco rated plans. (Of course, they can log in and update their tobacco usage answers during open enrollment to secure the non-tobacco rated plans, if they have not used tobacco in the past 12 months.) Lastly, OEBB
will roll members into matching medical, dental and vision plans where only the rate structures have changed. For example, let’s say for the 2013-14 plan year your entity has Moda Medical Plan H-Composite. For the 2014-15 plan year your entity selected to
offer Moda Medical Plan H-Tiered. So, the only change was due to rate structure. Members enrolled in Moda Medical Plan H-Composite will be automatically enrolled in Moda Medical Plan H-Tiered. (Again, they can log in and change medical plans if they choose,
but this will be the default coverage in case they don’t.)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, August 15<sup>th</sup></i></b> OEBB will mail postcards to members where the entity/employee group has permanently terminated a plan. We call this our “Terming Plans” postcard. For example, let’s say in 2013-14 your entity
offered Moda Medical Plan A to a particular employee group and for the 2014-15 Plan Year your entity opted not to offer this plan to that employee group. The members in this employee group who are currently enrolled in this plan would receive this postcard
letting them know that one of their plans has been permanently terminated and they need to enroll.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i>What can entities do to make sure their employees are ready in MyOEBB prior to these down times?<o:p></o:p></i></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l3 level1 lfo2"><b>Make sure your employees have the correct Employment/Member Types.</b>
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>This means if you have an employee changing from an Administrator to a Superintendent employment type effective October 1<sup>st</sup> please ensure they are labeled that way in MyOEBB prior to Friday, July 11<sup>th</sup> with
the appropriate effective date of the change.<o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l3 level1 lfo2"><b>Make sure all your eligible employees are in MyOEBB.</b>
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ensure all eligible employees are in MyOEBB prior to the rollovers so they can be mass enrolled in any appropriate plans. If an eligible employee is not in MyOEBB prior to the rollovers, you will need to manually enroll them
in Basic and Mandatory Plans.<b><o:p></o:p></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b>Make sure all your non-eligible employees are termed out of MyOEBB.<o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Terminate all employees in MyOEBB who, as of October 1, 2014, will not be eligible for benefits with your entity. Ineligible employees remaining in the system may show up on the October invoice due to being mass enrolled in
plans or they may mistakenly enroll themselves in the Member Module during Open Enrollment.<o:p></o:p></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo4"><b>Make sure all salary information is entered in MyOEBB.<o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>In order for your entity to be invoiced correctly, salary information should reflect their current salary in MyOEBB. Please make sure you enter the salary with the correct effective date in MyOEBB to avoid being invoiced incorrectly.<o:p></o:p></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo4"><b>Make sure all New Hires have a New Hire QSC.</b>
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>To prevent New Hires from being enrolled with a 12-month wait on their dental and vision plans, please make sure you give each New Hire a New Hire QSC as you set them up in MyOEBB. The New Hire will use this QSC first and then
be in regular Open Enrollment mode.<b><o:p></o:p></b></p>
<p class="MsoNormal"><i>OEBB will make the following reports available in your Document Management area after
<b>August 1<sup>st</sup> and again after August 14<sup>th</sup></b>.<o:p></o:p></i></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Employees mass enrolled in Basic Life, Basic AD&D, Basic Dependent Life, Mandatory Short-Term Disability, Mandatory Long-Term Disability and Mandatory Long-Term Care<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Employees who do not have medical coverage<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Employees who do not have dental coverage<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Employees who do not have vision coverage<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Salary Information for each employee</b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level2 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b>Plan Discrepancies</b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, August 15<sup>th</sup> through Monday, September 15<sup>th</sup></i></b> OEBB Open Enrollment - Employees can enroll in plans, change/drop plans and add/drop dependents. Early retirees can change/drop plans and can drop
dependents. Members should also use this time to identify dependents in MyOEBB by entering addresses for out-of-area dependents, log their Healthy Futures Wellness Activities, indicate Medicare eligibility due to age or disability, ensure only eligible dependents
are included on the desired plans and identify ethnicity and race for themselves and any covered dependents.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">OEBB telephone lines will be open according to the following schedule:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse">
<tbody>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Friday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-left:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">August 15<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-left:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">8:00 a.m.–5:00 p.m.<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Saturday and Sunday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">August 16-17<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Closed<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Monday – Friday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">August 18–22<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt">August 25–29<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt">September 2–5<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:6.0pt">September 8–12<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">7:00 a.m.–6:00 p.m.<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Saturday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">August 23<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">10:00 a.m.-4:00 p.m.<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Sunday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">August 24<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Closed<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Labor Day Weekend<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">August 30-31 and September 1<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Closed<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Saturday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">September 6<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">10:00 a.m.-4:00 p.m.<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Sunday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">September 7<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Closed<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Saturday and Sunday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">September 13 – 14<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">10:00 a.m.-4:00 p.m.<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="229" valign="top" style="width:171.6pt;border:solid #4F81BD 1.0pt;border-top:none;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">Monday<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">September 15<o:p></o:p></p>
</td>
<td width="229" valign="top" style="width:171.6pt;border-top:none;border-left:none;border-bottom:solid #4F81BD 1.0pt;border-right:solid #4F81BD 1.0pt;background:#DEEAF6;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:6.0pt">7:00 a.m.–11:59 p.m.<o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Sunday, August 31<sup>st</sup> to Monday, September 1<sup>st</sup></i></b> OEBB will bring both modules down at approximately 8 p.m. to run monthly files and process invoicing. We expect the system to be back up on Monday, September
1<sup>st</sup> (Labor Day) at around 9 a.m. Please let your employees know about this down time. Also, please try to keep any mass lock outs and enrollment meetings avoidant of this timeframe.<span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Wednesday, September 17<sup>th</sup> </i></b>OEBB will pull live data out of the MyOEBB system for our Post Open Enrollment Mail Out. This data pull will reflect the plans in which members and their dependents are enrolled for
the 2014-15 plan year. This mailing will contain a cover letter providing links to required notices and an explanation of their enclosed (or attached if delivered by email) Benefit Summary. Information about their QSC rights will also be enclosed. OEBB
anticipates the hard copies of this mailing to go out no later than Wednesday, October 1<sup>st</sup>. For those electing an email version of their benefit information, those emails are scheduled to go out Wednesday, October 1<sup>st</sup>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Tuesday, September 16<sup>th</sup> through Tuesday, September 30<sup>th</sup></i></b> Entity Open Enrollment Clean Up – Entities can use the open segment in the MyOEBB Admin Module to make benefit corrections without using a QSC.
This is a great time to review enrollments, make sure enrollments match your entity rules and make sure employees are properly enrolled prior to the start of the 2014-15 plan year.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Friday, September 26<sup>th</sup></i></b> OEBB will pull live data out of the MyOEBB system to produce notification letters for those “late enrollee” members and dependents subject to the 12-month waiting period on the dental and/or
vision plans. OEBB anticipates this mailing to be out to these specific members no later than Thursday, October 2<sup>nd</sup>.<o:p></o:p></p>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal"><b><i>Wednesday, October 1<sup>st</sup></i></b> The 2014-15 plan year starts.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I hope the above schedule helps your entity plan for this upcoming open enrollment season. If you have any questions or concerns, please call us at 1 (888) 469-6322.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Cambria Math","serif";color:#ED41B0">Linda Freeze</span></i></b><b><span style="font-size:14.0pt;font-family:"Cambria Math","serif";color:#ED41B0"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha","sans-serif"">Benefits Manager</span><span style="font-family:"Gisha","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha","sans-serif"">Oregon Educators Benefit Board</span><span style="font-family:"Gisha","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha","sans-serif"">1225 Ferry Street SE</span><span style="font-family:"Gisha","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha","sans-serif"">Salem, OR 97301</span><span style="font-family:"Gisha","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha","sans-serif"">Office: (503) 378-3329</span><span style="font-family:"Gisha","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha","sans-serif"">Fax: (503) 378-5832</span><span style="font-family:"Gisha","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>