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<p class="MsoNormal"><span style="font-size:12.5pt;font-family:"Arial",sans-serif;color:black">Dear Business Managers, Superintendents and Benefits Administrators:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.5pt;font-family:"Arial",sans-serif;color:black">The template letters available on the
<a href="http://www.oregon.gov/oha/OEBB/Pages/HealthCareReform.aspx">Healthcare Reform page</a> of the OEBB website to help OEBB-participating entities comply with the federal exchange notice requirements, have been updated. Detailed instructions are available
below the template links.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.5pt;font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.5pt;font-family:"Arial",sans-serif;color:black"><a href="http://authoring-cms.oregon.egov.com/oha/OEBB/entity/docs/ACA/Template_New_Hire_Ltr-NonBenefitsEligible-Rev120114.doc" target="_blank" title="Non-Benefits Eligible TEMPLATE"><b><span style="color:blue">TEMPLATE
for New Hires "Not Eligible for Benefits"</span></b></a> <i>(revised Dec. 1, 2014)</i></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.5pt;font-family:"Arial",sans-serif;color:black">Use this template to notify employees who are not eligible for benefits.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.5pt;font-family:"Arial",sans-serif;color:black"><a href="http://authoring-cms.oregon.egov.com/oha/OEBB/entity/docs/ACA/Template_New_Hire_Ltr-BenefitsEligible-Rev120114.doc" target="_blank" title="Benefits Eligible TEMPLATE"><b><span style="color:blue">TEMPLATE
for New Hires "Benefits Eligible"</span></b></a> <i>(revised Dec. 1, 2014)</i></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.5pt;font-family:"Arial",sans-serif;color:black">Use this template to notify benefits-eligible employees hired October 1, 2013 or later.</span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Beginning October 1, 2013,
</span></b><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:red">notify each new employee within their first 14 days of employment</span></b><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">.</span></b><span style="font-size:8.5pt;font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">The two templates above can be used to notify employees hired on or after October 1, 2013.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:8.5pt;font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">This notification may be mailed to the employee’s home, or it may be hand-delivered directly to the employee. It may also be included in
a new-hire information packet, but that packet must be hand-delivered directly to the employee or delivered via first-class USPS mail.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:8.5pt;font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Note that sending the notice via email will NOT comply with the federal requirement.</span></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">
In addition, other alternate delivery methods, such as making the notification available online, making multiple copies of the notification generally available in a common area, or providing a link to the notification rather than providing the full notice,
will <b>NOT</b> comply with the federal requirement. </span><span style="font-size:8.5pt;font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">Employers must ensure that each new employee receives the proper notification within their first 14 days of employment either by mailing
the notice first-class USPS mail or hand-delivering it directly to the employee.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">If you have any questions, please contact OEBB Member Services at 888-469-6322 or
<a href="mailto:oebb.benefits@oregon.gov">oebb.benefits@oregon.gov</a>. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#003399">Jackie Cowsill</span></b><b><span style="font-size:12.0pt;color:#003399"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#003399">Communications Coordinator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#003399">Oregon Educators Benefit Board<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#003399">Voice: 503-378-5353<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#003399">Fax: 503-378-5832<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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