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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Hello,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">With EE Plan Management closing on Friday, June 19<sup>th</sup> we have had many questions come up about entities/employment groups still being in negotiations and possibly wanting
an extension for EE Plan Management. Just a quick reminder that having all plan and rate structure decisions entered into the MyOEBB system on or before June 19<sup>th</sup> is the best way to help ensure your employees receive the right information about
their plan options and have the lowest possible risk of confusion when the new plan elections go into effect October 1, 2015.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">With that said, let me take a few minutes to explain our timelines and how making plan or rate selections choices beyond the June 19<sup>th</sup> deadline could cause risk and
confusion for your employees.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">First, we will send your plan choices by entity/employee groups to each carrier the week of July 6<sup>th</sup>. We do this in order that the carrier has time to set up their
systems to accept our files starting on September 16<sup>th</sup> ensuring that your employees are properly enrolled in the correct plans effective October 1<sup>st</sup>.
<b><i>If you extend EE Plan Management or change plans/rates after <u>June 30<sup>th</sup></u><sup>
</sup>this could cause your employees to not have accurate coverage effective October 1<sup>st</sup>.<o:p></o:p></i></b></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Second, we will do our Pre-OE data pull on Tuesday, July 14<sup>th</sup>. This data is used to prepare the open enrollment materials. Data we pull for this task is employee
name, address, entity, employment type, member type, and plans associated with that grouping.
<b><i>If you extend EE Plan Management or change plans/rates after <u>July 7<sup>th</sup></u> this will cause your employees to not have accurate information in their Pre-OE mailing.<o:p></o:p></i></b></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Third, we will send employee information and entity plan information by group to Truven starting the week of July 20<sup>th</sup>. This data pull controls the plan comparison
tool in the MyOEBB Member Module members use during OE<b><i>. If you extend EE Plan Management or change plans/rates after
<u>July 14<sup>th</sup></u> this will cause your employees to not have accurate data in their plan comparison tool they use in the MyOEBB Member Module during OE.<o:p></o:p></i></b></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">And last, but certainly not least, Open Enrollment starts on August 15<sup>th</sup>.
<b><i>If you extend EE Plan Management or change plans/rates after <u>August 10<sup>th</sup></u> this will cause your employees to not have accurate plans/rates in MyOEBB causing employees to enroll in incorrect plan selections or make very important decisions
without having accurate information to base those decisions. This will cause extra administrative work on the entity and OEBB side to clean up and will cause additional confusion and benefit issues for your employees.<o:p></o:p></i></b></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please consider carefully the above timelines and how this could affect your employees. As always, let us know if you have any questions or concerns.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Cambria Math",serif;color:#ED41B0">Linda Freeze</span></i></b><b><span style="font-size:14.0pt;font-family:"Cambria Math",serif;color:#ED41B0"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha",sans-serif">Benefits Manager</span><span style="font-family:"Gisha",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha",sans-serif">Oregon Educators Benefit Board</span><span style="font-family:"Gisha",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha",sans-serif">1225 Ferry Street SE</span><span style="font-family:"Gisha",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha",sans-serif">Salem, OR 97301</span><span style="font-family:"Gisha",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha",sans-serif">Office: (503) 378-3329</span><span style="font-family:"Gisha",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Gisha",sans-serif">Fax: (503) 378-5832</span><span style="font-family:"Gisha",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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