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<p class="MsoNormal">Hello<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">MyOEBB will be down for our system rollovers for open enrollment on both Friday, August 4<sup>th</sup> and Monday, August 14<sup>th</sup>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">The MyOEBB systems will be unavailable during each of these two days. During this time, OEBB will terminate all medical, dental and vision plans effective September 30, 2017, and we will mass-enroll groups
in Basic Life, Basic AD&D, Basic Dependent Life, Mandatory Short-Term and Long-Term Disability and Long-Term Care plans. Additionally, OEBB will be removing the Medicare flag for members or dependents marked as “No” (not eligible for Medicare) which will
prompt the member to answer this question when enrolling for the 2017-18 plan year. Members or dependents marked “Yes” (Medicare eligible) will remain flagged “Yes”.<o:p></o:p></p>
<p class="MsoNormal"><i><span style="color:#212121">What can entities do to make sure their employees are ready in MyOEBB prior to these down times?</span></i><span style="color:#212121"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:#212121;mso-list:l0 level1 lfo1"><b>Make sure your employees have the correct Employment/Member Types.</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><span style="color:#212121">This means if you have an employee changing from an Administrator to a Superintendent employment type effective October 1<sup>st</sup> please ensure they are labeled that way in MyOEBB with the appropriate effective date of
the change.<o:p></o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="color:#212121;mso-list:l2 level1 lfo2"><b>Make sure all your eligible employees are in MyOEBB.</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><span style="color:#212121">Ensure all eligible employees are in MyOEBB prior to the rollovers so they can be mass enrolled in any appropriate plans. If an eligible employee is not in MyOEBB prior to the rollovers, you will need to manually enroll them
in Basic and Mandatory Plans.<o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="color:#212121;mso-list:l3 level1 lfo3"><b>Make sure all your non-eligible employees are termed out of MyOEBB.</b><o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><span style="color:#212121">Terminate all employees in MyOEBB who, as of October 1, 2017, will not be eligible for benefits with your entity. Ineligible employees remaining in the system may show up on the October invoice due to being mass enrolled
in plans or they may mistakenly enroll themselves in the Member Module during Open Enrollment.<o:p></o:p></span></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="color:#212121;mso-list:l4 level1 lfo4"><b>Make sure all salary information is entered in MyOEBB.</b><o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><span style="color:#212121">In order for your entity to be invoiced correctly, salary information should reflect their current salary in MyOEBB. Please make sure you enter the salary with the correct effective date in MyOEBB to avoid being invoiced
incorrectly.<o:p></o:p></span></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="color:#212121;mso-list:l1 level1 lfo5"><b>Make sure all New Hires have a New Hire QSC.</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><span style="color:#212121">To prevent New Hires from being enrolled with a 12-month wait on their dental plans, please make sure you give each New Hire a New Hire QSC as you set them up in MyOEBB. The New Hire will use this QSC first and then be in
regular Open Enrollment mode.<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:#212121">OEBB will make the following reports available in your Document Management area after
<b>August 4<sup>th</sup> and again after August 14<sup>th</sup></b>.</span></i><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><b><span style="color:#212121">Employees mass enrolled in Basic Life, Basic AD&D, Basic Dependent Life, Mandatory Short-Term Disability, Mandatory Long-Term Disability and Mandatory Long-Term Care</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><b><span style="color:#212121">Employees who do not have medical coverage</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><b><span style="color:#212121">Employees who do not have dental coverage</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><b><span style="color:#212121">Employees who do not have vision coverage</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><b><span style="color:#212121">Salary Information for each employee</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:Wingdings;color:#212121">Ø</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:#212121">
</span><b><span style="color:#212121">Plan Discrepancies<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks<o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:16.0pt;color:#1F4E79">Linda Freeze<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;color:#1F4E79">OEBB Benefits Manager<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:#1F4E79">OREGON HEALTH AUTHORITY<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#44546A">Health Policy and Analytics<o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-family:"Arial",sans-serif;color:#0563C1"><a href="mailto:linda.freeze@oregon.gov">linda.freeze@state.or.us</a></span></u><u><span style="font-family:"Arial",sans-serif;color:#4472C4"><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#44546A">Phone: 503.378.3329<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#44546A">http://www.oregon.gov/OHA/OEBB<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><img border="0" width="159" height="60" id="Picture_x0020_1" src="cid:image002.jpg@01D30543.3E10EA40" alt="cid:image001.jpg@01D10D96.C6B9DCE0"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#44546A">CONFIDENTIALITY NOTICE</span><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#44546A">This email may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the
context or otherwise that you have received this email in error, please advise me immediately by reply email, keep the contents confidential, and immediately delete the message and any attachments from your system.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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