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<div class="WordSection1">
<p class="MsoNormal">Dear OEBB Benefits Administrator:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:5.0pt;margin-left:0in;line-height:165%;text-autospace:none">
The IRS has issued a new notice, “IRS Notice 2020-29”.<i><span style="font-size:10.0pt;line-height:165%;font-family:"Arial",sans-serif;color:#252525"><o:p></o:p></span></i></p>
<p class="MsoNormal">I encourage you to <a href="https://www.irs.gov/pub/irs-drop/n-20-29.pdf">
read this Notice issued by the IRS</a>. OEBB is sending this message to you to fulfill our obligation under the Notice.
<b>You should send a message to your benefits-eligible members to fulfill your obligation as the employer.</b> Below is a suggested email to send to your benefits-eligible members.<o:p></o:p></p>
<p class="MsoNormal">OEBB is allowing members who want to alter their medical, dental and/or vision coverages at this time to complete and submit the IRS Notice 2020-29 form to you by June 30.
<o:p></o:p></p>
<p class="MsoNormal">OEBB is allowing: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
Enrollment in any medical, dental and/or vision plan, <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
The addition of dependents to these coverages,<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
The options to opt out or waive medical consistent with our established rules. <o:p>
</o:p></li></ul>
<p class="MsoNormal">OEBB is not allowing members to: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo2">
Drop any dependents<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo2">
Cancel dental and/or vision <o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo2">
Change any plans unless the member experiences an established QSC (non-COVID related).<o:p></o:p></li></ul>
<p class="MsoNormal">All changes to the plans allowed under this notice will be prospective based on the date the form is received. So, if you receive the form during the month of May, the change will be effective June 1. If the member turns the form in during
the month of June, the change will be effective July 1. Any forms received after June 30<sup>
</sup> cannot be processed as this is a one-time offering.<o:p></o:p></p>
<p class="MsoNormal">Thank you for supporting our employees during this hectic and ever-changing time. (Please scroll down to find the sample notice for your employees below my signature.)<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<b><i><span style="font-size:16.0pt;line-height:107%;color:#1F3864">Linda Freeze<o:p></o:p></span></i></b></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<b><i><span style="font-size:12.0pt;line-height:107%;color:#1F3864">OEBB/PEBB Benefits Manager<o:p></o:p></span></i></b></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<b><span style="font-size:12.0pt;line-height:107%;color:#1F3864">OREGON HEALTH AUTHORITY<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="font-family:"Arial",sans-serif;color:#44546A">Health Policy and Analytics<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<u><span style="font-family:"Arial",sans-serif;color:#0563C1"><a href="mailto:linda.freeze@oregon.gov">linda.freeze@state.or.us</a></span></u><u><span style="font-family:"Arial",sans-serif;color:#4472C4"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="font-family:"Arial",sans-serif;color:#44546A">Phone: 503.378.3329<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="font-family:"Arial",sans-serif;color:#44546A"><a href="http://www.oregon.gov/OHA/OEBB">http://www.oregon.gov/OHA/OEBB</a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="color:#44546A"><img border="0" width="159" height="60" style="width:1.6562in;height:.625in" id="Picture_x0020_1" src="cid:image002.jpg@01D6343A.13639850"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="font-family:"Arial",sans-serif;color:#44546A">CONFIDENTIALITY NOTICE</span><span style="font-size:14.0pt;line-height:107%;font-family:"Arial",sans-serif;color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:107%">
<span style="font-family:"Arial",sans-serif;color:#44546A">This email may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise
that you have received this email in error, please advise me immediately by reply email, keep the contents confidential, and immediately delete the message and any attachments from your system.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><u>SUGGESTED EMAIL TO SEND TO YOUR BENEFIT-ELIGIBLE MEMBERS:<o:p></o:p></u></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Dear OEBB Member,<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">The IRS has issued a new notice, IRS Notice 2020-29.<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525"><o:p> </o:p></span></i></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525">Due to COVID-19, this notice allows members certain
</span><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red">prospective</span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525"> mid-year changes if OEBB supports the change.
<i>See below for changes supported by OEBB.</i> <o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525"><o:p> </o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525">You have until June 30, 2020 to take advantage of this one-time offering. Once enrolled, coverages cannot be altered unless you have a
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://www.oregon.gov/oha/OEBB/Communications/QSC-Matrix.pdf">qualifying mid-year event</a><span class="MsoHyperlink"><span style="text-decoration:none">
</span></span><span class="MsoHyperlink"><span style="color:windowtext;text-decoration:none">or make changes during open enrollment</span></span>.<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525"><o:p> </o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525">Here are the changes OEBB has adopted:<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-bottom:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;text-autospace:none">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525"><o:p> </o:p></span></b></p>
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<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525">Health Coverage Election Change<o:p></o:p></span></b></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">You may newly enroll in an OEBB medical, dental and/or vision plan<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:#252525;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;mso-list:l3 level1 lfo5;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">You may opt out of your OEBB medical plan and receive a monthly monetary incentive if your employer provides an incentive (you must have other group coverage)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:#252525;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;mso-list:l3 level1 lfo5;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">You may waive your OEBB medical plan<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:#252525;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal;mso-list:l3 level1 lfo5;text-autospace:none">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">You may add dependents to your OEBB medical, dental and/or vision plan<o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#252525">You may use
<a href="https://www.oregon.gov/oha/OEBB/Forms/IRS-Notice-Midyear.pdf">this form</a> to process this change. This form should be submitted to
<span style="background:yellow;mso-highlight:yellow">[insert your contact info]</span> for processing no later than June 30, 2020.<o:p></o:p></span></p>
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