From vicki.simonsen at state.or.us Fri May 4 16:55:27 2012 From: vicki.simonsen at state.or.us (SIMONSEN Vicki * SSD SPO) Date: Fri, 4 May 2012 16:55:27 -0700 Subject: [Oac-link] Meeting Notes 04/18/12 Message-ID: <028FE44DB341F14CB911A04D7DEAB7CC036A3624@exchnode01.ad.state.or.us> Hi everyone, I know my notes are late, but I will try to do better next time. Pam Johnson and Vicky Narkon presented updates and info for some of the ORPIN 2.0 features. For the Select Site (Shopping) module: They talked about "Punch Outs" which are actual icons for some of the larger contracts like Dell and Office Max that have a lot of items. Not all large contracts have the punch out option yet, but they are designed to take your purchasing staff directly to the supplier catalog to make ordering easier. When you get to the catalog site, you will log in the same as you do today to create your PO, etc. The beauty of punch outs is that your purchasing staff will only see the items that have been negotiated on the Oregon Price Agreements. This process will make reporting easier and more accurate - these reports will help you keep track of what your agency spends, it can help you identify where you have saved money, etc. Roles will be set up for different workflow step approvals. For example, workflow steps will be used to progress the PO to a person to approve the order or put in the payment information, etc. There will be a P-Card Marketplace module that will be used by ORCPP organizations for their purchasing needs. There will be a Sourcing Module that will be used for posting notices and opportunities. There will be a Settle Management Module that can used to interface with your accounting systems. If we all decide to use this, we will be able to get rid of ADPICS because it will interface with R*STARS. Vicky N. touched on the training plan she is working on for getting you all up to speed before we go live. Set up will entail a lot of work for all of us up front, but it will be a lot easier in the long run. Because of this, I can't stress enough how important it will be for you all to clean up your list of users. I have attached the three handouts we passed out, and I am also including the instructions again for the easier way to inactivate the ORPIN user accounts that are no longer valid for your agency. The next meeting is scheduled for May 16th in Mt Mazama and I hope to be able to show you what the punch out page looks like and how it works. Respectfully, Vicki Simonsen Operations and Policy Analyst DAS - State Procurement Office ORPIN Help Desk: 503-378-4642 Desk: 503-378-5216 Fax: 503-373-1626 Data Classification: Level 1 - Published Office hours: Tuesday - Friday, 7:30 AM - 6:30 PM -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Sample_OrderGuide.pdf Type: application/octet-stream Size: 134649 bytes Desc: Sample_OrderGuide.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Required Training.ppt Type: application/vnd.ms-powerpoint Size: 333824 bytes Desc: Required Training.ppt URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ORPINTrainingPlan.ppt Type: application/vnd.ms-powerpoint Size: 204800 bytes Desc: ORPINTrainingPlan.ppt URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Inactivate_Users 1.0.ppt Type: application/vnd.ms-powerpoint Size: 1550848 bytes Desc: Inactivate_Users 1.0.ppt URL: