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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Hi everyone, <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>I know my notes are late, but I will try to do better next time. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Pam Johnson and Vicky Narkon presented updates and info for some of the ORPIN 2.0 features. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>For the Select Site (Shopping) module:<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:.25in'><span style='font-family:"Arial","sans-serif"'>They talked about “Punch Outs” which are actual icons for some of the larger contracts like Dell and Office Max that have a lot of items. Not all large contracts have the punch out option yet, but they are designed to take your purchasing staff directly to the supplier catalog to make ordering easier. When you get to the catalog site, you will log in the same as you do today to create your PO, etc. The beauty of punch outs is that your purchasing staff will only see the items that have been negotiated on the Oregon Price Agreements. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'>This process will make reporting easier and more accurate – these reports will help you keep track of what your agency spends, it can help you identify where you have saved money, etc. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'>Roles will be set up for different workflow step approvals. For example, workflow steps will be used to progress the PO to a person to approve the order or put in the payment information, etc. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:.25in'><span style='font-family:"Arial","sans-serif"'>There will be a P-Card Marketplace module that will be used by ORCPP organizations for their purchasing needs. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:.25in'><span style='font-family:"Arial","sans-serif"'>There will be a Sourcing Module that will be used for posting notices and opportunities. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:.25in'><span style='font-family:"Arial","sans-serif"'>There will be a Settle Management Module that can used to interface with your accounting systems. If we all decide to use this, we will be able to get rid of ADPICS because it will interface with R*STARS. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:.25in'><span style='font-family:"Arial","sans-serif"'>Vicky N. touched on the training plan she is working on for getting you all up to speed before we go live. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in;text-indent:.25in'><span style='font-family:"Arial","sans-serif"'>Set up will entail a lot of work for all of us up front, but it will be a lot easier in the long run. Because of this, I can’t stress enough how important it will be for you all to clean up your list of users. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'> I have attached the three handouts we passed out, and I am also including the instructions again for the easier way to inactivate the ORPIN user accounts that are no longer valid for your agency. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-indent:.5in'><span style='font-family:"Arial","sans-serif"'>The next meeting is scheduled for May 16<sup>th</sup> in Mt Mazama and I hope to be able to show you what the punch out page looks like and how it works. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Lucida Calligraphy"'>Respectfully</span><span style='font-family:"Lucida Calligraphy"'>, <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Lucida Calligraphy"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Lucida Calligraphy"'>Vicki Simonsen<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif"'>Operations and Policy Analyst<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif"'>DAS - State Procurement Office<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif"'>ORPIN Help Desk: 503-378-4642<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif"'>Desk: 503-378-5216<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif"'>Fax: 503-373-1626<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Bookman Old Style","serif"'>Data Classification: Level 1 - Published<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Bookman Old Style","serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Bookman Old Style","serif"'>Office hours: Tuesday - Friday, 7:30 AM - 6:30 PM <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Bookman Old Style","serif"'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>