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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A">Thank you to everyone who provided feedback on the Privileged Attachments issue! Here is what we found:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A">While most agencies said they do not use this folder, there are a few who do and who provided legitimate business purposes, such as uploading insurance certificates
to contracts. I also had our system developer pull me a report of all existing documents containing Privileged Attachments. (There are about 300.) Something to keep in mind is if we decide to hide the folder completely, the privileged attachments on all existing
documents will be unavailable to internal folks.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A">Knowing all of this, we would like to offer an alternative to hiding the folder. The developer has confirmed that they can add a warning in bold red letters on
the Privileged Attachments page. They sent me a screenshot from their own Test environment (which is slightly different than ours) but it would look something like this:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A">What do you think? I’m hoping this will be a happy medium to both alleviate confusion and allow agencies who do use the folder to continue doing so. Feel free
to send me any feedback. Otherwise, we will proceed with this change by installing a system patch within the next few weeks.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A">Enjoy this gorgeous sunshine!
</span><span style="font-size:10.0pt;font-family:Wingdings;color:#44546A">J</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:Nyala;color:#385623">Nicole Brazeal</span></b><span style="font-size:16.0pt;font-family:Nyala;color:#1F4E79">,</span><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79"> OPMA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79">ORPIN System Administrator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79">503-378-5858<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79">Data Classification Level 2 - Limited</span><span style="font-size:16.0pt;font-family:Nyala;color:#44546A"><o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> BRAZEAL Nicole M * EGS <br>
<b>Sent:</b> Thursday, April 24, 2014 4:42 PM<br>
<b>To:</b> 'oac-link@listsmart.osl.state.or.us'<br>
<b>Subject:</b> Need Your Input!<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Hello OAC’s,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">We could really use your input on the following issue:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">You may not have noticed it before, but there is a special folder under the “Additional” menu option on opportunities called “Privileged Attachments”. Any attachments posted
in this folder are <b><u>not available for suppliers</u></b> to view- they are only available to internal agency users. This often causes unnecessary confusion for both the buyers and the suppliers. If the buyers accidentally posted an attachment here that
was meant for suppliers to see, the suppliers won’t be able to find it and the buyer will have to do an addenda to the opportunity to put the attachment in the right place.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="983" height="374" id="Picture_x0020_2" src="cid:image004.jpg@01CF5FDC.0CACD190"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">To address this, we are considering turning off (hiding) the “Privileged Attachments” folder for everyone. Before we do this, we want to check with all of you first.
<b>Can anyone think of a legitimate use for this folder? Are there any agencies using this now?<o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Thank you in advance for any information you can share with us!
</span><span style="font-size:10.0pt;font-family:Wingdings">J</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> Have a great evening.
<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:Nyala;color:#385623">Nicole Brazeal</span></b><span style="font-size:16.0pt;font-family:Nyala;color:#1F4E79">,</span><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79"> OPMA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79">ORPIN System Administrator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79">503-378-5858<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79">Data Classification Level 2 - Limited</span><span style="font-size:16.0pt;font-family:Nyala"><o:p></o:p></span></p>
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