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<p class="MsoNormal">Hello everyone!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks a lot to all who were able to attend our last meeting. We provided quite a bit of information in that short meeting and received some great questions regarding OregonBuys, so I wanted to follow-up with some additional details for
those who couldn’t make it (along with some answers for those who did).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here’s what we discussed:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><i>Invalid Email Cleanup is Underway!<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>A new tool will be installed in Production today (10/18) after 5pm that will allow us to scrub invalid emails from the ORPIN system<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>This tool only expires the matching eContact on the User and Supplier accounts; so all accounts will remain active and selectable<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>We plan on scrubbing out the invalid email addresses from ORPIN on Tuesday evening (10/22) after 5pm<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><i>ORPIN Patch Testing is Underway!<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Slightly new features and security upgrades are included in an upcoming patch that will be installed in our Test environment on Monday (10/21)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>We are trying to get this patch tested and rolled out to Production before the end of the year<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Stay tuned for more information on this as it becomes available!<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><i>ORPIN Training Changes<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The next scheduled ORPIN training will be taught by Kelly Stevens-Malnar at DAS East on November 13<sup>th</sup><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Seats are limited, so please have any folks who need help learning how to create documents sign up at:
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><a href="https://ilearn.oregon.gov/dl.aspx?id=Course.A107.0291">https://ilearn.oregon.gov/dl.aspx?id=Course.A107.0291</a>
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><i>OregonBuys Update (Brainstorm Questions for Project Q&A)<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>We have begun asking Suppliers and Agencies to get registered in the OregonBuys system<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Agencies will need to register a Vendor account to facilitate ORS190’s and they will have a separate Organization set up during their wave in the next phase of the roll-out<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>All agency personnel are invited to attend the OregonBuys forums at the Employment Department, with management approval<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Additional information, including past forum materials and recordings, are available from the OregonBuys Project site at:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><a href="https://oregonbuys.oregon.gov">https://oregonbuys.oregon.gov</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">OregonBuys Questions from OAC’s:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><b><i><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></i></b><![endif]><b><i>How do agencies post documents between ORPIN Replacement (when ORPIN goes Read-Only) and the Agency Waves that creates the Agency Organizations in OregonBuys?<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Recommendations will come as part of the ORPIN Replacement Plan that is currently being worked on. We hope to have more information regarding this question as early as the November 14<sup>th</sup> forum.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><b><i><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></i></b><![endif]><b><i>Can Agencies receive customizations to their OregonBuys Organization structure?<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Since this is a Software as a Service (SaaS), our ability to customize is fairly limited. We are focused on getting the best configurations determined for each agency and there may be some future modules that may be installed once Periscope
finishes developing them. Connections to Agency Financial systems (like R*STARS and TEAMS) are possible and at least those two systems will be integrated in the Procure to Pay functionality.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>There are also Custom Columns in OregonBuys that will allow Agencies to track and report on variables that are specific to their agency. We will discuss this in depth leading up to preparation for the waves, as there is a lot of power
(and pitfalls) in this feature.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><b><i><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></i></b><![endif]><b><i>Should OAC’s be part of their Agency’s Core Group for OregonBuys implementation?<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>This is entirely up to your agency, but we think it would be a good idea!<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><b><i><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></i></b><![endif]><b><i>Who should be the Organization Administrator (OA) for our Agency in OregonBuys?<o:p></o:p></i></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The current recommendation would be for your OA to be a Non-Procurement person (IT or HR) due to separation of duties. The OA will be responsible for setting up approval paths, users, and permissions, which makes it possible for them
to bypass all of the normal safeguards if they also have the procurement training.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>We are working on an outline of everything an OA can do and other things to consider when selecting your OA. This will be posted on the Project site once it is complete and we will be sure to let people know once it is posted.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Did you think of a question that hasn’t been asked yet? It’s not too late; ask it now and we’ll be sure to find an answer ASAP!
</i></b><b><span style="font-family:Wingdings">J</span><i><o:p></o:p></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:16.2pt;border-collapse:collapse">
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<td width="138" valign="top" style="width:103.85pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><a href="http://www.oregon.gov/DAS/EGS/PS/pages/index.aspx"><span style="color:windowtext;text-decoration:none"><img border="0" width="119" height="98" id="Picture_x0020_1" src="cid:image001.jpg@01D585A1.4FE42BC0" alt="cid:image001.jpg@01CF605F.3306FF90"></span></a><o:p></o:p></p>
</td>
<td width="473" valign="top" style="width:354.9pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:Nyala;color:#385623">Aaron Ward<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Nyala;color:#1F4E79">ORPIN Help Desk<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:info.orpin@oregon.gov"><span style="font-size:14.0pt;font-family:Nyala;color:#0563C1">info.orpin@oregon.gov</span></a><span style="font-size:14.0pt;font-family:Nyala;color:#1F4E79">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:Nyala;color:#1F4E79">503-373-1774</span><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79"><o:p></o:p></span></p>
</td>
<td width="18" style="width:13.5pt;padding:0in 0in 0in 0in">
<p class="MsoNormal"> <o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79"> Office Hours: Monday – Friday 7:30 AM – 4:30 PM
</span><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Nyala;color:#1F4E79"> </span><span style="font-size:10.0pt;font-family:Nyala;color:#385623">Data Classification Level 2 - Limited</span><span style="font-size:10.0pt;font-family:"Bookman Old Style",serif;color:#385623"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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