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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>We sent the notice below to ESD representatives a couple of weeks ago. You may have already been contacted by your ESD about any interest in setting up insurance committee meetings for the 2011-12 plan selection process. If you have and have already scheduled a meeting time or times, you can disregard this e-mail. If you have been contacted, but haven’t yet responded with your date(s) and time(s), we urge you to do so as soon as possible to assist both your ESD and OEBB in finalizing and confirming locations, dates and times. If you haven’t heard from your ESD, you can either contact them, or contact Rose Mann at <a href="mailto:rose.mann@state.or.us">rose.mann@state.or.us</a> to verify whether a meeting or meetings have been scheduled in your area.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Organizing these meetings in a central location helps us meet the demand in the short period of time between releasing plan designs and rates and the end of the school year. We understand that limiting meetings to ESDs only can be a major inconvenience for some districts and are willing to consider coordinated efforts between districts and/or even district-specific meetings when there are no other options. Our intent is to be as available as possible within the staffing and time constraints we face.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>We look forward to coming out and meeting with the employee groups charged with making the plan selections for their coworkers and peers. Please let us know if you have any questions or concerns. Thank you.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Sincerely,</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Denise L. Hall<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Deputy Administrator</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Oregon Educators Benefit Board</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><a href="http://egov.oregon.gov/DAS/OEBB">http://egov.oregon.gov/DAS/OEBB</a></span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>(503) 378-5133</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>(503) 378-5832 FAX</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Book Antiqua","serif";color:red'>OEBB has a new weight management program! Pass it on..... </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><a href="http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml"><span style='font-size:12.0pt;font-family:"Book Antiqua","serif";color:red'>http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml</span></a></span></b><b><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:red'> </span></b><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:#1F497D'>*****CONFIDENTIALITY NOTICE*****<br><br>This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. <br><br>************************************</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:#1F497D'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> HALL Denise * OEBB <br><b>Sent:</b> Wednesday, February 16, 2011 1:49 PM<br><b>To:</b> 'HALL Denise * OEBB'<br><b>Cc:</b> MANN Rose * OEBB; 'TULLIS Linda * OEBB'<br><b>Subject:</b> OEBB -- Upcoming Insurance Committee Meetings -- Planning and Prep<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:navy'>In anticipation of the upcoming 2011-12 plan-year</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>,</span><span style='font-family:"Arial","sans-serif";color:navy'> OEBB and </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>its insurance </span><span style='font-family:"Arial","sans-serif";color:navy'>carriers </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>are beginning to prepare for </span><span style='font-family:"Arial","sans-serif";color:navy'>meet</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>ings</span><span style='font-family:"Arial","sans-serif";color:navy'> with as many educational entity insurance committees</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>,</span><span style='font-family:"Arial","sans-serif";color:navy'> or groups of employees responsible for the review of benefit plans and options in determining which benefit plans will be offered to employees</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>, as possible</span><span style='font-family:"Arial","sans-serif";color:navy'>. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:navy'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'>Last year we moved to scheduling most insurance committee meetings through the education service districts (ESDs) located throughout Oregon using a regional approach. We really appreciate the time and effort you put into this last year! We believe this helped us reach out to many more insurance committees than we’ve been able to in the past and would like to use this method again this year.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><i><u><span style='font-family:"Arial","sans-serif";color:#1F497D'>As a contact in one of the ESDs supporting districts in Oregon, w</span></u></i></b><b><i><u><span style='font-family:"Arial","sans-serif";color:navy'>e are requesting </span></u></i></b><b><i><u><span style='font-family:"Arial","sans-serif";color:#1F497D'>you contact the benefit representative or business manager for the districts in your service area t</span></u></i></b><b><i><u><span style='font-family:"Arial","sans-serif";color:navy'>o coordinate a date and/or time for in-person </span></u></i></b><b><i><u><span style='font-family:"Arial","sans-serif";color:#1F497D'>insurance committee </span></u></i></b><b><i><u><span style='font-family:"Arial","sans-serif";color:navy'>meeting</span></u></i></b><b><i><u><span style='font-family:"Arial","sans-serif";color:#1F497D'>s</span></u></i></b><span style='font-family:"Arial","sans-serif";color:#1F497D'> -- </span><span style='font-family:"Arial","sans-serif";color:navy'>limit </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>two per ESD. We will be notifying individual districts later this week to anticipate hearing from you regarding scheduling these meetings. We will also encourage districts that are unable to arrange a time that works with their ESD to coordinate with other districts or community colleges in their area </span><span style='font-family:"Arial","sans-serif";color:navy'>to </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>schedule</span><span style='font-family:"Arial","sans-serif";color:navy'> meeting</span><span style='font-family:"Arial","sans-serif";color:#1F497D'> time</span><span style='font-family:"Arial","sans-serif";color:navy'>s</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>. Our goal is for </span><span style='font-family:"Arial","sans-serif";color:navy'>OEBB/carrier teams </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>to be able to </span><span style='font-family:"Arial","sans-serif";color:navy'>complete all of the meetings </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>needed in a specific area </span><span style='font-family:"Arial","sans-serif";color:navy'>in a </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>two</span><span style='font-family:"Arial","sans-serif";color:navy'>-to three-day period within the block of time designated for </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>the various </span><span style='font-family:"Arial","sans-serif";color:navy'>area</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>s of the state</span><span style='font-family:"Arial","sans-serif";color:navy'> (see below). </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>The regions are broken up a little differently than you see traditionally, so we identified the ESDs and community colleges considered to be in each of the areas. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'> </span><span style='font-family:"Arial","sans-serif";color:navy'><o:p></o:p></span></p><ul style='margin-top:0in' type=circle><li class=MsoNormal style='color:navy;mso-list:l3 level1 lfo3'><b><span style='font-family:"Arial","sans-serif"'>Northeast Oregon </span></b><b><span style='font-family:"Arial","sans-serif";color:#1F497D'>& Northwest Oregon </span></b><b><span style='font-family:"Arial","sans-serif"'>– Week of May 9</span></b><span style='font-family:"Arial","sans-serif";color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>(Umatilla-Morrow; Union-Baker; Region 18; Malheur; Treasure Valley CC; Blue Mountain CC; Northwest Regional; Clatsop CC; Oregon Coast CC; Tillamook CC )<o:p></o:p></span></li></ul><p class=MsoNormal style='margin-left:.25in'><span style='font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><ul style='margin-top:0in' type=circle><li class=MsoNormal style='color:navy;mso-list:l3 level1 lfo3'><b><span style='font-family:"Arial","sans-serif"'>Southeast Oregon </span></b><b><span style='font-family:"Arial","sans-serif";color:#1F497D'>& Willamette Valley </span></b><b><span style='font-family:"Arial","sans-serif"'>– Week of May 16</span></b><span style='font-family:"Arial","sans-serif"'> </span><span style='font-family:"Arial","sans-serif";color:#1F497D'> (</span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Harney; Lake; Klamath CC; Willamette; LBL ESD; Lane ESD; Lane CC; Linn-Benton CC)</span><span style='font-family:"Arial","sans-serif"'><o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><ul style='margin-top:0in' type=circle><li class=MsoNormal style='color:navy;mso-list:l3 level1 lfo3'><b><span style='font-family:"Arial","sans-serif"'>Central Oregon </span></b><b><span style='font-family:"Arial","sans-serif";color:#1F497D'>& Portland/Metro Area </span></b><b><span style='font-family:"Arial","sans-serif"'>– Week</span></b><b><span style='font-family:"Arial","sans-serif";color:#1F497D'>s</span></b><b><span style='font-family:"Arial","sans-serif"'> of May 23</span></b><b><span style='font-family:"Arial","sans-serif";color:#1F497D'> & June 6</span></b><b><span style='font-family:"Arial","sans-serif"'> </span></b><span style='font-family:"Arial","sans-serif";color:#1F497D'> (</span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Grant; High Desert; Jefferson; Region 9; North Central; Central Oregon CC; Columbia Gorge CC; Clackamas ESD; Multnomah; Portland CC: Clackamas CC; Mt. Hood CC)</span><span style='font-family:"Arial","sans-serif"'><o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><ul style='margin-top:0in' type=circle><li class=MsoNormal style='color:navy;mso-list:l3 level1 lfo3'><b><span style='font-family:"Arial","sans-serif"'>Southwest Oregon </span></b><b><span style='font-family:"Arial","sans-serif";color:#1F497D'>& Willamette Valley </span></b><b><span style='font-family:"Arial","sans-serif"'>– Week of May 30</span></b><span style='font-family:"Arial","sans-serif";color:#1F497D'> (</span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>South Coast; Douglas; Southern Oregon; Rogue CC; Southwestern Oregon CC; Umpqua CC; Willamette; LBL ESD; Lane ESD; Lane CC; Linn-Benton CC)</span><span style='font-family:"Arial","sans-serif"'><o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:navy'>We expect the presentations to last approximately 2 hours. </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>OEBB staff will provide the 2011-12 rates, summarize any pertinent rules or rule changes and answer program and eligibility questions. <u>We also anticipate rolling-out a new Health Savings Account (HSA) vendor on October 1, 2011</u>, and will be able to provide additional information on this new option. </span><span style='font-family:"Arial","sans-serif";color:navy'>Carrier representatives will provide information on all plans available and plan changes</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>, identify new resources and tools available to members online</span><span style='font-family:"Arial","sans-serif";color:navy'> and answer specific benefit-related questions. </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>Benefit and benefit plan selections are very</span><span style='font-family:"Arial","sans-serif";color:navy'> important decisions</span><span style='font-family:"Arial","sans-serif";color:#1F497D'>.</span><span style='font-family:"Arial","sans-serif";color:navy'> OEBB’s goal is to provide this important information to every employee who participates in the plan selection process for the 2011-12 plan year. </span><u><span style='font-family:"Arial","sans-serif";color:#1F497D'>Plan</span></u><u><span style='font-family:"Arial","sans-serif";color:navy'> selections (including health, pharmacy, dental, vision, life, disability, AD&D, long-term care and employee assistance program options) must be completed in MyOEBB </span></u><u><span style='font-family:"Arial","sans-serif";color:#1F497D'>by </span></u><u><span style='font-family:"Arial","sans-serif";color:navy'>no later than June 17, 2011, for 2011-12 plan year</span></u><span style='font-family:"Arial","sans-serif";color:navy'>.</span><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'>Once you have</span><span style='font-family:"Arial","sans-serif";color:navy'> </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>identified </span><span style='font-family:"Arial","sans-serif";color:navy'>meeting dates and times for </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>the e</span><span style='font-family:"Arial","sans-serif";color:navy'>ntities in your area and you are ready to schedule an insurance committee meeting or meetings, please complete the attached form for each meeting individually and return it/them to Rose Mann at </span><a href="mailto:rose.mann@state.or.us" title="blocked::mailto:rose.mann@state.or.us"><span style='font-family:"Arial","sans-serif";color:navy'>rose.mann@state.or.us</span></a><span style='font-family:"Arial","sans-serif";color:navy'> <u>no later than close of business on April 15, 2011</u>. </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>We will do everything we can to accommodate the dates and times that work best for you and your entities, but we may need to contact you to resolve any conflicts. </span><span style='font-family:"Arial","sans-serif";color:navy'>We will confirm receipt and the meeting date(s) and time(s)</span><span style='font-family:"Arial","sans-serif";color:#1F497D'> or contact you regarding any conflicts</span><span style='font-family:"Arial","sans-serif";color:navy'> within </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>five</span><span style='font-family:"Arial","sans-serif";color:navy'> working days of receiving the form. </span><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:navy'>If you have any questions, please contact Linda Tullis at </span><a href="mailto:Linda.tullis@state.or.us" title="blocked::mailto:Linda.tullis@state.or.us"><span style='font-family:"Arial","sans-serif";color:navy'>Linda.tullis@state.or.us</span></a>,<span style='font-family:"Arial","sans-serif";color:navy'> or by calling 1-888-4MyOEBB (1-888-469-6322). Thank you for your continued support and cooperation as we prepare for a successful 2011-12 </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>plan year</span><span style='font-family:"Arial","sans-serif";color:navy'>. Please note: Insurance Committee webinars </span><span style='font-family:"Arial","sans-serif";color:#1F497D'>may</span><span style='font-family:"Arial","sans-serif";color:navy'> be scheduled if there is sufficient interest. Please see the attached 2011 Insurance Committee form to indicate your interest. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Sincerely,</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Denise L. Hall<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Deputy Administrator</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Oregon Educators Benefit Board</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><a href="http://egov.oregon.gov/DAS/OEBB">http://egov.oregon.gov/DAS/OEBB</a></span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>(503) 378-5133</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>(503) 378-5832 FAX</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Book Antiqua","serif";color:red'>OEBB has a new weight management program! Pass it on..... </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><a href="http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml"><span style='font-size:12.0pt;font-family:"Book Antiqua","serif";color:red'>http://www.oregon.gov/DAS/OEBB/WeightMgmt.shtml</span></a></span></b><b><span style='font-size:10.0pt;font-family:"Book Antiqua","serif";color:red'> </span></b><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif"'>*****CONFIDENTIALITY NOTICE*****<br><br>This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. <br><br>************************************</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> </span><span style='font-size:10.0pt;font-family:"Book Antiqua","serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Book Antiqua","serif"'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>