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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">We made it! Our 9<sup>th</sup> Open Enrollment has ended!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">OEBB’s goal is to offer affordable health care to all eligible school, ESD, community college, city, county and special district employees, early retirees, and their families. We
do not want any employees to go without insurance for any period of time. Therefore
<b>we ask you to please consider assisting your employees that missed online open enrollment to ensure their families have appropriate coverage effective October 1<sup>st</sup>.</b><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#548235">Administrative Rule 111-040-0025 (1) (a) allows employing entities to make corrections within a 45 day period.
<b>Please do not refer your employees back to OEBB</b> to complete any open enrollment selections or changes, as OEBB will direct them back to you. Each employing entity has unique policies for their employees. We encourage you to please assist your employees
in making any open enrollment selections or corrections.<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif";text-transform:uppercase">M</span></b><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">y<span style="text-transform:uppercase">OEBB Administrative Module<span style="color:#44546A"><o:p></o:p></span></span></span></b></p>
<p class="MsoNormal"><b><i><u><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:red;text-transform:uppercase"><o:p><span style="text-decoration:none"> </span></o:p></span></u></i></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">September 17<sup>th</sup> – OEBB carriers are receiving their first enrollment files which will include all the 9/30/2016
terminations due to mandatory open enrollment plan termination rollovers and new enrollments for the 2016-17 plan year. All carriers receive additional files from OEBB that will include all changes on 9/24/2016, 10/01/2016, and weekly thereafter.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">September 16<sup>th</sup> through September 30<sup>th</sup> - We have an Open Enrollment Segment in the MyOEBB Enrollment
Management program specifically to allow entities to easily enroll employees. This feature will be available through September 30<sup>th</sup>. When you use the Open Enrollment Segment you
<b><i>do not</i></b> have to assign a QSC to an employee to accommodate changes. Please remember to use a New Hire QSC when appropriate to avoid a 12-month wait on Dental and Vision plans. Proactive steps to enroll members using this Open Enrollment Segment
before October 1<sup>st</sup> will minimize the worry for employees and the workload for office staff.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">September 16<sup>th</sup> through September 30<sup>th</sup> – Entities will have the opportunity to update Healthy Futures
participation in the MyOEBB Administrative Module under Enrollment Management.</span><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">August 15<sup>th</sup> through October 15<sup>th</sup> – Members have the opportunity to complete their Health Assessments
through Moda Health or Kaiser Permanente. Moda Health members can go to </span>
<a href="http://www.modahealth.com/oebb"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">www.modahealth.com/oebb</span></a><span style="font-size:12.0pt;font-family:"Arial","sans-serif""> and Kaiser members can go to
</span><a href="http://kp.org/tha"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">http://kp.org/tha</span></a><span style="font-size:12.0pt;font-family:"Arial","sans-serif""> to complete their assessments. Please note, members who were enrolled
in a Healthy Futures medical plan because they promised to complete their Health Assessments by October 15<sup>th</sup> but then fail to do so will be reverted back to the regular non-incentivized medical plan and may be responsible for additional charges
incurred during this time period. OEBB will mail notifications to these members informing them of the retro change as soon as they are identified – we anticipate a mail date of November 1<sup>st</sup> (see “Mailings” below).<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">October 1<sup>st</sup> through October 31<sup>st</sup> - Your administrative office will be able to assign a “Correcting Processing Errors”
QSC to back-date coverage effective October 1<sup>st</sup>. Make sure to use a “QSC Event Date” of 9/30/2016 to ensure a “Coverage Effective Date” of 10/01/2016. Again,
<b>OEBB encourages you to assist employees not currently enrolled in 2016-17 insurance benefits to enroll in coverage
</b>using the Enrollment Management section in MyOEBB, but this is an entity’s choice. Please note that OEBB Division 40 OAR authorizes entities to correct enrollment errors reported by eligible employees within 45 calendar days of the open enrollment period
end date. OEBB encourages entities to <b>please assist your employees in correcting open enrollment errors
</b>during this time period within your benefits office.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">November 1<sup>st</sup> - Employees not enrolled as of November 1<sup>st</sup> will need to contact OEBB to formally appeal
their right to enroll in benefits. We sincerely hope to see all employees with insurance, but understand entities may have different requirements they need to uphold.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">November 1<sup>st</sup> – Carriers will receive retro changes for OEBB members that didn’t complete their Health Assessments by October 15<sup>th</sup>,
retroactively changing their medical enrollments back to the non-incentivized plans effective October 1<sup>st</sup>.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">REPORTS<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo2"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The
<b><u>Subscriber Open Enrollment Activity Report</u></b><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l6 level1 lfo3">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">You will find the report listed under the left hand navigation in MyOEBB. Select
<b>Reports</b> then “Subscriber Open Enrollment Activity Report”. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l6 level1 lfo3">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Once you run the report it will be placed in your Document Management area of MyOEBB.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l6 level1 lfo3">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">This report lists all of your employees who’s employment termination date is null or beyond 10/01/2016. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l6 level1 lfo3">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">If you are determining if the subscriber has gone in during open enrollment and saved their benefits you will want to check the “Last Benefits Saved Date” column.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l6 level1 lfo3">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The dates in the report are formatted as day-month-year.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l6 level1 lfo3">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">ENROLLMENTS_ROLLOVER under the modified by column is identifying that the last modification was generated from automated process by OEBB to term the current plan
year benefits as of 9/30/2016. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo4"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The No Medical, Dental or Vision report in the Document Management area of MyOEBB. Below are some clarifications about that report based on
questions received.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="text-indent:.5in"><b><u><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">No, Medical, Dental or Vision Report<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The report is intended to show individuals who have not gone in during open enrollment and made enrollment choices and saved those choices.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Making a choice does not necessarily mean the subscriber is enrolling in benefits. They could choose to Opt-Out or Decline which would show as a Yes on the report.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Declined dental or vision choices from previous years were not ended so individuals could have No for medical and Yes for dental or vision. In that case they have
not saved for next plan year. <b><u><o:p></o:p></u></b></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">Ø<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The report will only continue to show those who have a No in one of the areas. Once the subscriber has saved their benefits they will no longer be on the report.
<b><u><o:p></o:p></u></b></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">During this period if you need other reports that are not listed below you can request them by emailing
<a href="mailto:oebb.benefits@oregon.gov">oebb.benefits@oregon.gov</a>. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">After September 27<sup>th</sup> you should be able to use Report Mart to run the below reports:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l2 level1 lfo6"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">“Subscriber Open Enrollment Activity”: This report can be used to track the activity of the subscribers during open enrollment.
If you are monitoring whether your employees saved their benefits during open enrollment, you will want to go to the column “Last Saved Benefits Date”. The report is sorted by this column with the most recent first. If you page through to the end of the report
you will find any employees who have not yet gone in and saved their benefits. Employees may have modified their benefits without saving those selections. They will still need to be saved to take effect in MyOEBB. If you see employees on this report that
are no longer an employee, check to make sure the employment record has been ended in MyOEBB.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo6"><span style="font-size:12.0pt;font-family:"Arial","sans-serif";color:black">“No
</span><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Medical Dental or Vision 2016”: Use this report to identify subscribers who have not gone into MyOEBB and made plan selections. If an employee has selected benefits but has not yet saved
those selections, they will not show up on this report.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo6"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">“Entity Medical Opt Out or Waive”: This report lists employees who have opted out or waived medical coverage. When selecting the End Date
make sure to enter a date greater than the first day of the new plan year (e.g., 10/02/2016).<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo6"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">“Entity Opt Out and Waive”: This is a more detailed version of the above report, listing employees who have opted out or waived medical coverage,
but it also lists by employee group the type of opt out and the other coverage the subscriber has entered into the system and displays the expiration date. When selecting the End Date, make sure to enter a date greater than the first day of the new plan year (e.g.,
10/02/2016). <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">MAILINGS<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">September 26<sup>th</sup> – OEBB will pull data from MyOEBB that will be used for three mailings.
<o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The first letter is to members that completed the enrollment process and
<b><i>don’t</i></b> have an email in MyOEBB. . The letter will be very similar to what members received during Open Enrollment who
<b><i>did</i></b> have an email in MyOEBB. <o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The second letter mailing is to notify members who did not enroll in benefits OR save their enrollments during the Open
Enrollment period. We will not refer them back to their employer or give other options. However, we encourage you to assist them in correcting errors, but also acknowledge entity’s policy decisions. We are targeting a mail date of September 28<sup>th</sup>.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level2 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">The third letter is to inform members who will be subject to a 12-month waiting period on Dental and Vision plans. We
are targeting a mail date of September 29<sup>th</sup>.<o:p></o:p></span></li></ol>
</li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">September 28<sup>th</sup> – Moda’s goal is to start sending ID cards out to members on this date. All members will receive
new cards from Moda due to plan changes for the 2016-17 Plan Year. Also, please remember, if members corrected DOB, name spellings, plan choices etc. effective September 1<sup>st</sup> or after they could possibly receive 2 sets of cards from Moda. In this
mailing Moda will also include information about how to select your Medical Home with Moda using your myModa account or calling Moda directly at 1-888-923-0409.</span><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Approximately October 1<sup>st</sup> – BenefitHelp Solutions (OEBB COBRA administrator) will mail letters to members who
dropped coverage completely during open enrollment, dropped a specific healthcare coverage, or dropped a dependent from one or all healthcare coverages. This communication will inform members that coverage was dropped during this open enrollment and if a
qualifying event happened they may be COBRA eligible.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Approximately November 1<sup>st</sup> – OEBB will mail notifications to all members being reverted back to the normal
non-incentivized medical plans for not completing their health assessments by October 15<sup>th</sup> as they had promised. The letter will explain that the plan change will be retroactively effective October 1, 2016 and that they may be responsible for additional
charges for medical claims incurred since October 1<sup>st</sup>.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Arial","sans-serif"">Our OEBB team stands ready to assist your entity with any enrollment issues or questions during the coming months as well as throughout the year.
Thank you for your continued cooperation. Your efforts made the 2016 OEBB Open Enrollment yet one more success for OEBB members.</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:16.0pt;color:#1F4E79">Linda Freeze<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;color:#1F4E79">OEBB Benefits Manager<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#44546A">Health Policy and Analytics<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:linda.freeze@oregon.gov"><span style="font-family:"Arial","sans-serif"">linda.freeze@oregon.gov</span></a><u><span style="font-family:"Arial","sans-serif";color:#4472C4"><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#44546A">Phone: 503.378.3329<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><img border="0" width="249" height="94" id="Picture_x0020_1" src="cid:image003.jpg@01D2158D.4371CFF0" alt="cid:image001.jpg@01D10D96.C6B9DCE0"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#44546A">CONFIDENTIALITY NOTICE</span><span style="font-size:14.0pt;font-family:"Arial","sans-serif";color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#44546A">This email may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from
the context or otherwise that you have received this email in error, please advise me immediately by reply email, keep the contents confidential, and immediately delete the message and any attachments from your system.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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