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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>OGIC Members:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>At the June, 2008 meeting we discussed and endorsed a
revised process to review and prioritize Proposals for Framework funding. GEO
is currently implementing this process and has determined that one of the new
procedures has an unintended consequence that needs to be addressed.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Currently the Proposal Guidelines state that <i><span
style='font-style:italic'>“By submitting this application I understand
and agree that all members of the project team shall recuse themselves from
participation in the current proposal evaluation process.”</span></i> The
intent of this being to reduce any potential conflict where submitters might
favor their own proposals over others. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The unintended consequence GEO faces is that this recusal
provision reduces the evaluation pool in PAC, FIT and GPL significantly –
to the point that evaluation would not be representative of the group. The
reduction of evaluators impacts the ability to objectively assess the proposals.
In practice we now believe that keeping the full peer group of evaluators
keeps the evaluation objective. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>GEO has consulted with representatives from PAC, FIT and GPL
and <b><span style='font-weight:bold'>proposes to OGIC that this provision be
dropped to allow the process to move forward</span></b>. The process is on a
tight timeline that requires we address this before the next OGIC Meeting.
Please review this change and <b><span style='font-weight:bold'>respond
to Milt Hill by Friday, May 22<sup>nd</sup> if you have concerns or questions</span></b>.
If there are no objections raised we will move forward with this revision. If
objections are raised that cannot be resolved we will place it on the agenda
for our June Meeting.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>For your reference:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The FIT funding guidelines (contains the recusal clause):<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><a
href="http://gis.oregon.gov/DAS/EISPD/GEO/fit/docs/OGIC_FIT_funding-20090210.pdf"
title="http://gis.oregon.gov/DAS/EISPD/GEO/fit/docs/OGIC_FIT_funding-20090210.pdf">http://gis.oregon.gov/DAS/EISPD/GEO/fit/docs/OGIC_FIT_funding-20090210.pdf</a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Minutes from the June OGIC Meeting:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><a
href="http://gis.oregon.gov/DAS/EISPD/GEO/docs/ogic/OGICJune1108.pdf"
title="http://gis.oregon.gov/DAS/EISPD/GEO/docs/ogic/OGICJune1108.pdf">http://gis.oregon.gov/DAS/EISPD/GEO/docs/ogic/OGICJune1108.pdf</a><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Thanks for your consideration of this change.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Regards,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Dugan Petty<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>State Chief Information Officer<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:State w:st="on"><font size=2
face=Arial><span style='font-size:10.0pt;font-family:Arial'>Oregon</span></font></st1:State></st1:place><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'> Geographic
Information Council<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Chair <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>503-378-2128<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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