<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Dear Jeff,</div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Thank you for this thorough review of your discussions with Cy and Kay, and guidance about how we move forward toward the next full OGIC meeting in April. Having just (finally!) read through your message fully for the first time, I find I have a couple of questions. </div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">First: I don't see that anyone else has responded to your email (at least, not using Reply All). Am I supposed to have responded elsewhere, or were you expecting emailed replies? I don't want to inundate anyone's inboxes... Please l<span style="color:rgb(34,34,34);font-family:verdana,sans-serif;font-size:small;font-style:normal;font-variant-ligatures:normal;font-variant-caps:normal;font-weight:400;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline">et me/us know if you'd like our answers to your three "digital asks" via email (individually or using reply all), and I'll submit mine.</span></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Secondly: You request in your message that the planning group meet, and come to the April meeting prepared with a draft strategic plan. My recollection from the end of our first meeting was that we didn't actually form a planning group, but that a couple of people (myself included) expressed interest in being a part of that group when the time came. I also recall that Cy said there is already a strategic plan, but that it would need to be updated in accordance with the new law's requirements, etc. Can we clarify who will serve on the planning group, so that group can begin their work together?</div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Thanks,</div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Molly</div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"> </div></div><div class="gmail_extra"><br><div class="gmail_quote">On Thu, Feb 8, 2018 at 4:20 PM, Jeff Frkonja <span dir="ltr"><<a href="mailto:Jeff.Frkonja@oregonmetro.gov" target="_blank">Jeff.Frkonja@oregonmetro.gov</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<div style="margin-bottom:8pt">Dear OGIC colleagues,</div>
<div style="margin-bottom:8pt">Thanks for a productive inaugural meeting of the new OGIC and thanks (I think ;-) for giving me the privilege of being your chairperson.</div>
<div style="margin-bottom:8pt">Cy put the draft notes on the website then he, Kay, and I discussed next steps. This email summarizes how we would ask the group to proceed. I want to make clear that we are proposing to act digitally to <i>initiate</i> work
at sub-committee levels but to then bring forward proposals for actual decisions by the full OGIC body at a future meeting.</div>
<div style="margin-bottom:8pt">As you know, OGIC formed several subcommittees to tackle specific tasks. To manage work and information flows I propose to add an “Executive Committee” consisting of the chair, vice-chair, and subcommittee leads. This will
help us sustain momentum on OGIC business by keeping the subgroups moving and coordinated between the full meetings and better prepare the full meeting agendas for maximum productivity. The Executive Committee would provide guidance to subcommittees between
the full OGIC meetings; the full OGIC would decide whether or not to act on substantive Executive Committee and subcommittee proposals. <b>First ask to OGIC using our ability to do business digitally: are you OK with the formation of an Executive Committee?</b></div>
<div style="margin-bottom:8pt">One key next step is to launch the new funding and planning subcommittees. </div>
<div style="margin-bottom:8pt">For the funding group Kay, Cy, and I will take the initiative of setting up the first two meetings in February and March, preparing background information, and connecting already-existing subgroups to the effort (e.g. the Framework
Implementation Team).</div>
<div style="margin-bottom:8pt">The reason to also ask the planning group to please convene soon is that we are conscious that the strategic planning effort relates strongly to the funding work.</div>
<div style="margin-bottom:8pt">OGIC’s first full meeting concluded that the subgroups need clear guidance. We suggest the interim guidance below to get the funding group started, we can course-correct at the April full meeting if needed:</div>
<ol style="margin:0;padding-left:36pt">
<li style="margin-bottom:8pt">Meet as needed between now and the full OGIC meeting to choose a group lead and conduct the business in the rest of this guidance.</li><li style="margin-bottom:8pt">Identify any additional resources the subcommittee needs to conduct its work (friendly warning: we may ask for more volunteers from the main body of OGIC!)</li><li style="margin-bottom:8pt">Propose comprehensive funding solutions for the entire framework data sharing business model from local data provider level through aggregators up to the state Geospatial Enterprise Office (GEO). Eliminating fees charged by public
bodies for data must be one consideration in this larger picture. The full OGIC needs some preliminary recommendations from the group by the April OGIC meeting on that element at the very least, so we also ask the funding group to prioritize its work and bring
proposals in stages to the full OGIC if needed.</li><li style="margin-bottom:8pt">Base proposals on a solid understanding of both existing resources and the gap between total need and existing funds. Ensure that the gap analysis accounts for what public bodies would lose by eliminating fees to each other,
what it would take to fill in data that is now missing because no-one produces it, and data integration and hosting costs at the GEO (see Cy’s Policy Options Proposal).</li><li style="margin-bottom:8pt">Ensure that proposals account for differences between framework data types (but be cautious not to “silo” proposals in ways that could be counterproductive).</li><li style="margin-bottom:8pt">Make proposals that are legally and fiscally feasible, and make clear which legislative pathway proposals would have to take (state staff can supply a lot of help in this regard).</li><li style="margin-bottom:8pt">Make optimal use of state staff resources from the legislative fiscal office (LFO), office of the Chief Financial Officer (CFO), and GEO (in other words Cy), to provide information and analysis. Cy is preparing material and enlisting
staff from the other departments to provide help. Our hope is to have some or all of the support staff at the first subgroup meeting.</li></ol>
<div style="margin-bottom:8pt"><b>Second digital ask to the full OGIC: are you comfortable with this guidance to the funding subgroup?</b></div>
<div style="margin-bottom:8pt">Finally, suggested guidance to the planning group:</div>
<ol style="margin:0;padding-left:36pt">
<li style="margin-bottom:8pt">Meet and choose a group lead.</li><li style="margin-bottom:8pt">Produce for the April full OGIC meeting a draft outline for an OGIC strategic plan that uses the enabling law’s requirements as a framework and fleshes out that framework to account for OGIC activities identified in the January
OGIC meeting notes.</li></ol>
<div style="margin-bottom:8pt"><b>Third digital ask to the full OGIC: are you comfortable with this guidance to the planning subgroup?</b></div>
<div style="margin-bottom:8pt">Thanks again to all of you for agreeing to be part of OGIC and especially to the subcommittee volunteers!</div>
<div style="margin-bottom:8pt"><font color="#1F497D"> </font></div>
<div style="margin-bottom:8pt">Regards,</div>
<div style="margin-bottom:8pt">Jeff Frkonja</div>
<div style="margin-bottom:8pt">OGIC Chairperson and Metro Research Center Director</div>
<div style="margin-bottom:8pt"> </div>
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Technical questions? Call <a href="tel:503-378-8800" value="+15033788800">503-378-8800</a>.<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div style="MARGIN:0in 0in 0pt"><font face="Calibri"><b><span style="COLOR:gray;FONT-SIZE:9pt"><span style="FONT-FAMILY:'Calibri','sans-serif';COLOR:gray;FONT-SIZE:9pt"><span></span><span></span><span></span><span></span> </span></span></b></font></div>
<div style="MARGIN:0in 0in 0pt"><font face="Calibri"><b><span style="COLOR:gray;FONT-SIZE:9pt"><span style="FONT-FAMILY:'Calibri','sans-serif';COLOR:gray;FONT-SIZE:9pt"></span></span></b></font><font face="Calibri"><b><i><span style="COLOR:gray;FONT-SIZE:9pt">Molly Gartrell Earle </span></i></b><span style="COLOR:gray;FONT-SIZE:9pt">| Director of Operations | The Gartrell Group| <a href="http://www.gartrellgroup.com/" target="_blank"><span style="COLOR:gray">www.gartrellgroup.com</span></a> |</span></font></div>
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