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<p class="MsoNormal">In Albany, we used a pre-application process but not a specific grading system. For each project, our selection committee was provided an application, attachments (bids, photos, etc.) and an evaluation form (see attached).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Applications were completed online on a google form. That information was exported to an excel spreadsheet and mail merged into a word doc. This created matching submission forms for easy comparison. It at least allowed the selection committee
to look at the information in the same order.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Our selection committee was comprised of eight people including board members, committee chairs, and city partners. That talent pool included a historic building contractor, two historic building experts and a banker.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In the first meeting, the selection committee reviewed the OMSRG materials and our plan. At this meeting, a physical application packet was provided to each member for each project. There was enough time to do an initial look at each project.
A couple of applicants were notably not prepared to start their project and were eliminated (we’ll work with them to get ready for other grants). The committee’s homework was to study the remaining applications and fill out an evaluation form for each one.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The second meeting took the selection committee down to two projects. The evaluation forms were submitted to me electronically (or manually) to create a combo form for each project with everyone’s notes compiled. Between the 2<sup>nd</sup>
and 3<sup>rd</sup> meetings, site visits were conducted by the committee member contractor with me tagging along. (I’m always excited to go behind the scenes!!)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The third meeting was to discuss the two projects and what the contractor discovered about the project scope, owner’s bandwidth & capabilities, any structural urgency, etc. The combined evaluation forms were used and after a long discussion,
a decision was reached. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I asked the selection committee to email me one comment of encouragement and one of something that fell short. Then I called all those not selected and provided them with two of the comments. Then I called the one that was selected. That
was a rough afternoon with a sweet finish. Everyone was gracious. The announcement was made on Facebook with a link to the announcement story on our website.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">FB Announcement: <a href="https://www.facebook.com/AlbanyDowntown/posts/10158505759721957">
https://www.facebook.com/AlbanyDowntown/posts/10158505759721957</a><o:p></o:p></p>
<p class="MsoNormal">Link to article: <a href="https://albanydowntown.com/sybariss-oregon-electric-railway-depot-project-selected-as-albanys-omsrg-partner/">
https://albanydowntown.com/sybariss-oregon-electric-railway-depot-project-selected-as-albanys-omsrg-partner/</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There are some things we’ll likely do differently next time (like starting a month or two earlier), but overall it worked very well.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I hope there’s something in our process that helps other Main Streets.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Lise Grato<o:p></o:p></p>
<p class="MsoNormal">Executive Director<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Albany Downtown Association<o:p></o:p></p>
<p class="MsoNormal">128 Ferry Street SW<o:p></o:p></p>
<p class="MsoNormal">Albany, OR 97321<o:p></o:p></p>
<p class="MsoNormal"><a href="http://www.albanydowntown.com/"><span style="color:#0563C1">www.albanydowntown.com</span></a><o:p></o:p></p>
<p class="MsoNormal">W: (541) 928-2469<o:p></o:p></p>
<p class="MsoNormal">C: (541) 905-2908<o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> OMS_MANAGERS <oms_managers-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Chiloquin Com. Builders<br>
<b>Sent:</b> Friday, February 18, 2022 3:43 PM<br>
<b>To:</b> Oregon Main Street Network Members <oms_managers@omls.oregon.gov><br>
<b>Subject:</b> Re: [OMS_MANAGERS] OMS Revitalization Grant<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Hi Dave -<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif">Chiloquin recently used the following criteria to make our choice of projects for our grant application. We did not assign a scoring system per se but these are the factors
we evaluated. Hope they might give you a few ideas.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Historic Property/Building located downtown?</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Historic Building Evaluation complete?</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Environmental Phase I Site Assessment complete?</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Environmental Sampling or Cleanup needed?</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Structural/Seismic Soundness</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Is there an established community vision for the building?</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Building owner interest</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Building owner matching funds available</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Building owner capacity to support grant project</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Are project cost estimates available?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">Potential to create jobs and meet community needs and goals of economic development plans</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">Access to broadband and internet</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">Cathy Stuhr - Chiloquin Community Builders</span><o:p></o:p></p>
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<p class="MsoNormal">On Fri, Feb 18, 2022 at 10:54 AM Dave Rucklos <<a href="mailto:dave@downtownmcminnville.com">dave@downtownmcminnville.com</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Hi all,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Does anyone have a scoring criteria developed for evaluating Revitalization Grant applications?<o:p></o:p></p>
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<p class="MsoNormal">We've had six submitted and I expect things could get a little political.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thank you all.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dave<br clear="all">
<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal">Dave Rucklos<o:p></o:p></p>
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<p class="MsoNormal">Executive Director<o:p></o:p></p>
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<p class="MsoNormal">McMinnville Downtown Association<o:p></o:p></p>
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<p class="MsoNormal"><br clear="all">
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">Chiloquin Community Builders</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">Cathy A. Stuhr</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">503-702-4974</span><o:p></o:p></p>
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