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<p class="MsoNormal">Hi all, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m just going to chime in with a resource that I firmly believe all nonprofits in Oregon should have that might be helpful to consult related to this question: The Oregon Nonprofit Corporation Handbook.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Looks like a 6<sup>th</sup> edition is in the works but that they have also added some additional toolkits.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a href="https://nonprofitpublications.net/handbook">https://nonprofitpublications.net/handbook</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Katie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:7.0pt;font-family:"Calibri",sans-serif;color:#4F6228;letter-spacing:2.0pt"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#4F6228">Katie Henry
</span></b><b><span style="font-size:8.0pt;font-family:"Calibri",sans-serif;color:#4F6228">(she, her, hers)
</span></b><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:gray">| Oregon Heritage Commission Coordinator<br>
</span><b><span style="font-size:3.0pt;font-family:"Calibri",sans-serif;color:#A6A6A6">________________________________________________________________________________________________________________________________________________________________________________________________</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:gray">Oregon Heritage, Oregon Parks and Recreation Department<br>
Oregon Heritage Commission<br>
Cell: (503) 877-8834<br>
725 Summer St NE, Ste C<br>
Salem, Oregon 97301<br>
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:gray">Visit our
</span><u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:blue"><a href="http://www.oregonheritage.org/">website</a></span></u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:gray">, Like us on
</span><u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:blue"><a href="https://www.facebook.com/OregonHeritage">Facebook</a></span></u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:gray">, Visit our
</span><u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:blue"><a href="http://oregonheritage.wordpress.com/">Blog</a></span></u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:gray">, Join the Oregon Heritage News
</span><u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:blue"><a href="https://omls.oregon.gov/mailman/listinfo/Heritage">e-news</a></span></u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:gray">.</span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> OMS_MANAGERS <oms_managers-bounces@omls.oregon.gov>
<b>On Behalf Of </b>Rachel O'Rourke<br>
<b>Sent:</b> Tuesday, June 9, 2026 12:42 PM<br>
<b>To:</b> judyg@macnet.com<br>
<b>Cc:</b> Oregon Main Street Network Members <oms_managers@omls.oregon.gov><br>
<b>Subject:</b> Re: [OMS_MANAGERS] Question on Board Election Voting Practices<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span class="smartdrafttext">Thanks for sharing Judy - that makes sense for a 501c3 setup. I really appreciate your response. </span><br>
<br>
<span class="smartdrafttext">Rachel</span><o:p></o:p></p>
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<p class="MsoNormal">On Tue, Jun 9, 2026 at 12:38<span style="font-family:"Arial",sans-serif"> </span>PM <<a href="mailto:judyg@macnet.com">judyg@macnet.com</a>> wrote:<o:p></o:p></p>
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<p><span style="font-family:"Verdana",sans-serif">We are a 501c3, and not a business association. Our bylaws are about Board Members, one vote per member. Neither a business nor a business owner "owns" a seat on the Board. Board Members are voted in, serve
a term. They might be voted in for several terms (term limits not in our bylaws). That's how we handle it. We are a tiny group, small town.<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">Judy Gerrard - Dayton Community Development Association<o:p></o:p></span></p>
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<p><span style="font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p id="m_4940400761892547706reply-intro"><span style="font-family:"Verdana",sans-serif">On 2026-06-09 8:06 am, Rachel O'Rourke wrote:<o:p></o:p></span></p>
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<p><span style="font-family:"Verdana",sans-serif">Hello Main Street colleagues,<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">I'm reaching out to get some perspective on how other Main Street organizations handle voting rights during board elections.<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">We recently encountered a situation where an individual stakeholder owns multiple downtown businesses and/or properties within our district. Historically, our organization has not had a formally adopted policy
addressing whether that person receives one vote as a stakeholder or multiple votes based on the number of entities they own. Practices have varied over the years.<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">For this year's election, we opted to allow one ballot per stakeholder, regardless of how many businesses or properties they own. The rationale was to create a more equitable and consistent process, but it has
prompted questions from some members who believe voting rights should be tied to each separate ownership entity.<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">I'm curious how your organizations approach this issue:<o:p></o:p></span></p>
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<li style="mso-list:l0 level1 lfo1"><span style="font-family:"Verdana",sans-serif">Do you allow one vote per person?<o:p></o:p></span></li><li style="mso-list:l0 level1 lfo1"><span style="font-family:"Verdana",sans-serif">One vote per business or property?<o:p></o:p></span></li><li style="mso-list:l0 level1 lfo1"><span style="font-family:"Verdana",sans-serif">One vote per legal ownership entity (individual, partnership, corporation, LLC, etc.)?<o:p></o:p></span></li><li style="mso-list:l0 level1 lfo1"><span style="font-family:"Verdana",sans-serif">Is your process outlined in your bylaws, board policies, or another governing document?<o:p></o:p></span></li><li style="mso-list:l0 level1 lfo1"><span style="font-family:"Verdana",sans-serif">Have you ever had pushback on this issue, and if so, how did you address it?<o:p></o:p></span></li></ul>
<p><span style="font-family:"Verdana",sans-serif">We're planning to review our bylaws and governance policies to provide greater clarity moving forward, and I'd greatly appreciate hearing how others have navigated this situation.<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">Thank you in advance for sharing your experiences and any language or policies you're willing to pass along.<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">Best,<o:p></o:p></span></p>
<p><span style="font-family:"Verdana",sans-serif">Rachel O'Rourke<br>
Executive Director<br>
Downtown Bend Business Association<o:p></o:p></span></p>
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