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<div class="WordSection1">
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoPlainText">A message from Keren Farkas:<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">FOR ALL RESPONDENTS TO THE MULTNOMAH PCRP RFP<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Please review the information below:<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">(1) Corrections to Part 8 (Proposed Contract): Part 8 of the Multnomah PCRP RFP has been corrected as follows:<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">On Pg. 3, in Section 9 Workload:<o:p></o:p></p>
<p class="MsoPlainText"> "child/youth" in Section d, d.i and dii. is replaced with child/youth/<o:p></o:p></p>
<p class="MsoPlainText"> parent:," and<o:p></o:p></p>
<p class="MsoPlainText"> "dependency or delinquency proceedings with clients residing out of the<o:p></o:p></p>
<p class="MsoPlainText"> county" in Section e.iii. is replaced with "out of county cases"<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">The RFP is otherwise unchanged. The corrected version is available online at
<a href="https://www.oregon.gov/opds/provider/RFP/PCRPMultnomahRFPFINAL.pdf">https://www.oregon.gov/opds/provider/RFP/PCRPMultnomahRFPFINAL.pdf</a>.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Please only refer to the updated version in completing the RFP.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">(2) Descriptions of "Contract Administrator" and "Staff" Role: In response to requests from RFP respondents, we reached out to current PCRP contractors to gather examples of typical "Staff" and "Contract Administrator" responsibilities.
Please use the following descriptions as a<o:p></o:p></p>
<p class="MsoPlainText">reference:<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"> Contract Administrator: Contract Administrator is responsible for<o:p></o:p></p>
<p class="MsoPlainText"> contract administration. Contract administration shall include, without<o:p></o:p></p>
<p class="MsoPlainText"> limitation, selection of prospective contract members, assigning cases<o:p></o:p></p>
<p class="MsoPlainText"> and oversight of case assignments, timely and accurate tracking and<o:p></o:p></p>
<p class="MsoPlainText"> reporting of caseloads to OPDS, management and disbursement of contract<o:p></o:p></p>
<p class="MsoPlainText"> funds, working with OPDS to organize quarterly meetings to review data<o:p></o:p></p>
<p class="MsoPlainText"> and ensure sufficient support to achieve program expectations,<o:p></o:p></p>
<p class="MsoPlainText"> consulting with judges, court staff, and other system partners to ensure<o:p></o:p></p>
<p class="MsoPlainText"> high quality representation and efficient case processing, corresponding<o:p></o:p></p>
<p class="MsoPlainText"> with OPDS regarding contract inquiries or complaints, including changes<o:p></o:p></p>
<p class="MsoPlainText"> in contract attorneys and staffing that might impact contractor's<o:p></o:p></p>
<p class="MsoPlainText"> ability to meet their contractual obligations, maintaining records of<o:p></o:p></p>
<p class="MsoPlainText"> all case reporting, financial and other records regarding contract<o:p></o:p></p>
<p class="MsoPlainText"> members and making such records available to OPDS upon request,<o:p></o:p></p>
<p class="MsoPlainText"> negotiating new contracts and contract changes with OPDS as necessary,<o:p></o:p></p>
<p class="MsoPlainText"> actively participating in system improvement initiatives including<o:p></o:p></p>
<p class="MsoPlainText"> multi-disciplinary training and partner meetings, and facilitating<o:p></o:p></p>
<p class="MsoPlainText"> training and mentorship to contract attorneys and staff.<o:p></o:p></p>
<p class="MsoPlainText"> Staff: Typical PCRP staff duties include, without limitation, answering<o:p></o:p></p>
<p class="MsoPlainText"> client phone calls, taking detailed messages for attorney, answering<o:p></o:p></p>
<p class="MsoPlainText"> non-legal questions such as, “when is my next court date?”, scheduling<o:p></o:p></p>
<p class="MsoPlainText"> client appointments, reconciling attorney’s calendar, downloading and<o:p></o:p></p>
<p class="MsoPlainText"> processing DHS discovery, receiving and responding to court notices of<o:p></o:p></p>
<p class="MsoPlainText"> shelter care hearings, completing initial conflict checks, creating a<o:p></o:p></p>
<p class="MsoPlainText"> new file and case entry in case management and/or time tracking system,<o:p></o:p></p>
<p class="MsoPlainText"> notifying attorney of all upcoming court appearances, attending client<o:p></o:p></p>
<p class="MsoPlainText"> meetings and court appearances with attorney, assisting with motions and<o:p></o:p></p>
<p class="MsoPlainText"> other legal documents, creating trial notebooks, finalizing attorney's<o:p></o:p></p>
<p class="MsoPlainText"> monthly time tracking report, corresponding with OPDS regarding time<o:p></o:p></p>
<p class="MsoPlainText"> tracking questions and concerns, closing cases upon dismissal, sending<o:p></o:p></p>
<p class="MsoPlainText"> final documents with closing letter to clients, completing client<o:p></o:p></p>
<p class="MsoPlainText"> satisfaction survey.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Please send any questions or comments to <a href="mailto:keren.l.farkas@opds.state.or.us">
keren.l.farkas@opds.state.or.us</a> and <a href="mailto:billy.strehlow@opds.state.or.us">
billy.strehlow@opds.state.or.us</a>.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Thank you, Keren<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:11.0pt;font-family:"Helv",sans-serif;color:#385623">Laura A Al Omrani<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">OPDS | Operations & Procurement Analyst<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">Office of Public Defense Services<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">198 Commercial Street SE, Suite # 205<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">Salem, OR 97301<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">------------------------------------------------<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">Laura.A.AlOmrani@opds.state.or.us<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">www.oregon.gov/opds<br>
503-378-2516 Phone<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">971-900-7461 Cell<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#385623">503-378-4463 Fax<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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