From Lois.M.Harrup at state.or.us Wed Aug 6 09:05:40 2008 From: Lois.M.Harrup at state.or.us (HARRUP Lois M * DAS HRSD) Date: Wed, 6 Aug 2008 09:05:40 -0700 Subject: [OPEUreppms] Request From SEIU (Working toward our "Paperless Office") Message-ID: <8A8CF693A3BB294DB354A999D49CF81804E7E25E@exchnode01.ad.state.or.us> I received the following request from SEIU asking whether we would permit receiving membership authorizations rather than the hardcopy version. I requested AAG Sugahara to let me know if there were any legal issues with their. There are none. Sharon McKeehan does not have any concerns with this method of communicating data. SCD sends electronic transmissions to SEIU. Sharon advised that agencies are the source of seeking approval for this request. Please consult with your respective Payroll Manager as to whether you will authorize receiving information in this manner from the union. I would like to discuss this communication at the HR Directors meeting this afternoon in the event that we get other union's requesting such transmissions. Thank you for your consideration of the Union's request to go paperless. Cordially Eva M Corbin Deputy Administrator, Labor Relations unit DAS - Human Resource Services Division Office Number (503) 378-8321 Facsimile Number (503) 373-7530 *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the ________________________________ From: CORBIN Eva M * DAS HRSD Sent: Friday, July 25, 2008 10:47 AM To: 'Rich Peppers' Cc: 'Linda DeLauder'; 'Jeff Seekatz' Subject: RE: Working toward our "Paperless Office" We will discuss your request and let you know if we are able to accommodate it. It may be a couple of weeks, unless more time is needed, to respond to your request. I will let you know if I need additional time beyond two weeks. Thanks ________________________________ From: Rich Peppers [mailto:peppersr at opeuseiu.org] Sent: Friday, July 25, 2008 10:20 AM To: 'CORBIN Eva M * DAS HRSD' Cc: 'Linda DeLauder'; 'Jeff Seekatz' Subject: Working toward our "Paperless Office" Hi, Eva - It's not likely we'll ever get all the way to the above goal, but we're trying hard to reduce by a lot the amount of paper we deal with - as I know most of the DAS agencies are doing, as well. I'm writing to ask whether we can begin to send you all of our membership applications and any other forms with members' signatures as scanned-in documents, electronically. We currently send monthly packets of copies of the membership applications, etc, and would simply substitute email transmissions with scanned versions of the same documents. We already have this agreement with DHS/Child care. We realize this would mean a small change in procedures in the various payroll offices, but it probably will fit neatly with what we imagine are similar efforts, there, toward paperwork reduction. We will, of course, honor similar scanned-in documents sent from your offices to us, as well. Assuming this works for you, would you please confirm that this change of procedures is acceptable, so we know we can proceed? Thank you for your consideration. Rich Peppers -------------- next part -------------- An HTML attachment was scrubbed... URL: From Lois.M.Harrup at state.or.us Fri Aug 8 14:56:10 2008 From: Lois.M.Harrup at state.or.us (HARRUP Lois M * DAS HRSD) Date: Fri, 8 Aug 2008 14:56:10 -0700 Subject: [OPEUreppms] Draft Demotion Return LOA Message-ID: <8A8CF693A3BB294DB354A999D49CF81804F809A1@exchnode01.ad.state.or.us> TO: HR Directors/Managers of SEIU Represented Agencies Questions have been raised about how to code the personnel transaction where an employee who separates from a position through demotion and then gets appointed within two years to another position in their former classification or same salary range. The question is whether this position change is coded as a promotion or reemployment. The correct coding is to treat this position change as a reemployment. The reason for this conclusion is based on the language of the SEIU agreement. Article 45 defines reemployment as an employee who separates from a position. This covers the situation where an employee separates from state service and when the employee remains a state employee but changes position to a lower classification or salary range. To clarify this situation and settle or forestall grievances from being filed, we have drafted the attached Letter of Agreement that amends Article 29 to address pay for those employees who are reemployed within two years from a demotion to a lower classification or salary range. A proposed agreement was distributed at the HR Director's meeting on August 6 and has been modified as a result of input received at that time. One concern raised was how to treat an individual who was involuntarily demoted (not in good standing) into a lower position that may return to the higher classification within two years. I would appreciate any suggestions for this potential situation. Please review the proposed agreement and let me know if there are any additional concerns or questions regarding this subject no later than close of business Thursday, August 21, 2008. Thank you very much for your expeditious attention to this request! There was also a question raised at the HR Manager's meeting to ensure the correctness of the personnel action. I offer the following suggestion: Best Practice: As with any employee movement from one position to a higher level position, before an offer is made to the candidate/employee of his/her status and compensation, HR should review PPDB records. This review is to determine if a current or former employee has served in the classifications within a 2 year period that would result in reemployment rather than promotion. Then advise the hiring supervisor about the candidate's appointment type, e.g., promotion, reemployment, etc. and the appropriate compensation step as appropriate. Cordially, Eva M Corbin Deputy Administrator, Labor Relations unit DAS - Human Resource Services Division Office Number (503) 378-8321 Facsimile Number (503) 373-7530 *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Demotion Return LETTER OF AGREEMENT 8-7-08.doc Type: application/msword Size: 41472 bytes Desc: Demotion Return LETTER OF AGREEMENT 8-7-08.doc URL: From Lois.M.Harrup at state.or.us Wed Aug 20 11:08:44 2008 From: Lois.M.Harrup at state.or.us (HARRUP Lois M * DAS HRSD) Date: Wed, 20 Aug 2008 11:08:44 -0700 Subject: [OPEUreppms] Political Communications Message-ID: <8A8CF693A3BB294DB354A999D49CF81805091026@exchnode01.ad.state.or.us> TO: HR Managers - SEIU Represented Agencies SEIU National Director Andy Stern has sent a political message via state e-mail to some state employees advocating for a presidential candidate and urging employees to campaign on his behalf. Leslie Frane, Executive Director of Oregon's SEIU local, became aware of these communications and contacted me yesterday. She assured me that the political communications did not come from the SEIU local office. Leslie contacted the SEIU national office yesterday about the inappropriateness of the political communications. The Oregon Attorney General recently provided a reminder on political activities by state employees. He cited ORS 260.432 as the applicable statute. The following notice is contained in that law: ATTENTION ALL PUBLIC EMPLOYEES: The restrictions imposed by the law of the State of Oregon on your political activities are that "no public employee shall solicit any money, influence, service or other thing of value or otherwise promote or oppose any political committee or promote or oppose the nomination or election of a candidate, the gathering of signatures on an initiative, referendum or recall petition, the adoption of a measure or the recall of a public office holder while on the job during working hours. However, this section does not restrict the right of a public employee to express personal political views." It is therefore the policy of the state and of your public employer that you may engage in political activity except to the extent prohibited by state law when on the job during working hours. You may decide whether or not to forward this communication to management and/or employees of your agency. Eva M Corbin Deputy Administrator, Labor Relations unit DAS - Human Resource Services Division Office Number (503) 378-8321 Facsimile Number (503) 373-7530 *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. -------------- next part -------------- An HTML attachment was scrubbed... URL: