[OPEUreppms] Request From SEIU (Working toward our "Paperless Office")

[HARRUP Lois M * DAS HRSD]

I received the following request from SEIU asking whether we would
permit receiving membership authorizations rather than the hardcopy
version.  I requested AAG Sugahara to let me know if there were any
legal issues with their.  There are none.  Sharon McKeehan does not have
any concerns with this method of communicating data.  SCD sends
electronic transmissions to SEIU.  Sharon advised that agencies are the
source of seeking approval for this request.

 

Please consult with your respective Payroll Manager as to whether you
will authorize receiving information in this manner from the union.

 

I would like to discuss this communication at the HR Directors meeting
this afternoon in the event that we get other union's requesting such
transmissions. 

 

Thank you for your consideration of the Union's request to go paperless.

 

Cordially

 

 

Eva M Corbin

 

Deputy Administrator, Labor Relations unit

DAS - Human Resource Services Division

Office Number (503) 378-8321

Facsimile Number (503) 373-7530

 

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________________________________

From: CORBIN Eva M * DAS HRSD 
Sent: Friday, July 25, 2008 10:47 AM
To: 'Rich Peppers'
Cc: 'Linda DeLauder'; 'Jeff Seekatz'
Subject: RE: Working toward our "Paperless Office"

 

We will discuss your request and let you know if we are able to
accommodate it.  It may be a couple of weeks, unless more time is
needed, to respond to your request.  I will let you know if I need
additional time beyond two weeks.  Thanks

 

________________________________

From: Rich Peppers [mailto:peppersr at opeuseiu.org] 
Sent: Friday, July 25, 2008 10:20 AM
To: 'CORBIN Eva M * DAS HRSD'
Cc: 'Linda DeLauder'; 'Jeff Seekatz'
Subject: Working toward our "Paperless Office"

 

Hi, Eva - 

 

It's not likely we'll ever get all the way to the above goal, but we're
trying hard to reduce by a lot the amount of paper we deal with - as I
know most of the DAS agencies are doing, as well.  I'm writing to ask
whether we can begin to send you all of our membership applications and
any other forms with members' signatures as scanned-in documents,
electronically.  We currently send monthly packets of copies of the
membership applications, etc, and would simply substitute email
transmissions with scanned versions of the same documents.  We already
have this agreement with DHS/Child care.  

 

We realize this would mean a small change in procedures in the various
payroll offices, but it probably will fit neatly with what we imagine
are similar efforts, there, toward paperwork reduction.  We will, of
course, honor similar scanned-in documents sent from your offices to us,
as well.

 

Assuming this works for you, would you please confirm that this change
of procedures is acceptable, so we know we can proceed?  Thank you for
your consideration.

 

Rich Peppers

 

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