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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I received the following request from SEIU
asking whether we would permit receiving membership authorizations rather than
the hardcopy version. I requested AAG Sugahara to let me know if there
were any legal issues with their. There are none. Sharon McKeehan
does not have any concerns with this method of communicating data. SCD
sends electronic transmissions to SEIU. <st1:City w:st="on"><st1:place
w:st="on">Sharon</st1:place></st1:City> advised that agencies are the source
of seeking approval for this request.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Please consult with your respective
Payroll Manager as to whether you will authorize receiving information in this
manner from the union.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I would like to discuss this communication
at the HR Directors meeting this afternoon in the event that we get other
union’s requesting such transmissions. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Thank you for your consideration of the <st1:place
w:st="on">Union</st1:place>’s request to go paperless.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Cordially<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:blue'>Eva M Corbin<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Deputy Administrator, Labor Relations unit</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>DAS - Human Resource Services Division</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Office Number (503) 378-8321</span></font><font face=Arial><span
style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Facsimile Number (503) 373-7530</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:blue'>*****CONFIDENTIALITY NOTICE*****</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:blue'>This e-mail may contain information that
is privileged, confidential, or otherwise exempt from disclosure under
applicable law. If you are not the addressee or it appears from the
context or otherwise that you have received this e-mail in error, please
advise me immediately by reply e-mail, keep the</span></font><font face=Arial><span
style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> <st1:PersonName
w:st="on">CORBIN Eva M * DAS HRSD</st1:PersonName> <br>
<b><span style='font-weight:bold'>Sent:</span></b> Friday, July 25, 2008 10:47
AM<br>
<b><span style='font-weight:bold'>To:</span></b> 'Rich Peppers'<br>
<b><span style='font-weight:bold'>Cc:</span></b> 'Linda DeLauder'; 'Jeff
Seekatz'<br>
<b><span style='font-weight:bold'>Subject:</span></b> RE: Working toward our
"Paperless Office"</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>We will discuss your request and let you
know if we are able to accommodate it. It may be a couple of weeks,
unless more time is needed, to respond to your request. I will let you
know if I need additional time beyond two weeks. Thanks<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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face="Times New Roman"><span style='font-size:12.0pt'>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> Rich Peppers
[mailto:peppersr@opeuseiu.org] <br>
<b><span style='font-weight:bold'>Sent:</span></b> Friday, July 25, 2008 10:20
AM<br>
<b><span style='font-weight:bold'>To:</span></b> '<st1:PersonName w:st="on">CORBIN
Eva M * DAS HRSD</st1:PersonName>'<br>
<b><span style='font-weight:bold'>Cc:</span></b> 'Linda DeLauder'; 'Jeff
Seekatz'<br>
<b><span style='font-weight:bold'>Subject:</span></b> Working toward our
"Paperless Office"</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Hi, Eva – <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>It’s not likely we’ll ever get all the way to
the above goal, but we’re trying hard to reduce by a lot the amount of
paper we deal with – as I know most of the DAS agencies are doing, as
well. I’m writing to ask whether we can begin to send you all of
our membership applications and any other forms with members’ signatures
as scanned-in documents, electronically. We currently send monthly
packets of copies of the membership applications, etc, and would simply
substitute email transmissions with scanned versions of the same documents.
We already have this agreement with DHS/Child care. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>We realize this would mean a small change in procedures in
the various payroll offices, but it probably will fit neatly with what we
imagine are similar efforts, there, toward paperwork reduction. We will,
of course, honor similar scanned-in documents sent from your offices to us, as
well.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Assuming this works for you, would you please confirm that
this change of procedures is acceptable, so we know we can proceed? Thank
you for your consideration.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Rich Peppers<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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