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<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>TO: HR Directors/Managers of SEIU Represented Agencies<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Questions have been raised about how to code the personnel
transaction where an employee who separates from a position through demotion
and then gets appointed within two years to another position in their former
classification or same salary range. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>The question is whether this position change is coded as a
promotion or reemployment.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>The correct coding is to treat this position change as a
reemployment. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>The reason for this conclusion is based on the language of
the SEIU agreement. Article 45 defines reemployment as an employee who separates
from a position. This covers the situation where an employee separates from
state service and when the employee remains a state employee but changes
position to a lower classification or salary range. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>To clarify this situation and settle or forestall grievances
from being filed, we have drafted the attached Letter of Agreement that amends
Article 29 to address pay for those employees who are reemployed within two
years from a demotion to a lower classification or salary range. A
proposed agreement was distributed at the HR Director’s meeting on August
6 and has been modified as a result of input received at that time. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>One concern raised was how to treat an individual who was
involuntarily demoted (not in good standing) into a lower position that may
return to the higher classification within two years. I would appreciate
any suggestions for this potential situation.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Please review the proposed agreement and let me know if
there are any additional concerns or questions regarding this subject no later
than close of business Thursday, August 21, 2008. Thank you very much for your
expeditious attention to this request!<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>There was also a question raised at the HR Manager’s
meeting to ensure the correctness of the personnel action. I offer the
following suggestion:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial;font-weight:bold'>Best Practice: </span></font></b><font
face=Arial><span style='font-family:Arial'>As with any employee movement from
one position to a higher level position, <b><u><span style='font-weight:bold'>before</span></u></b>
an offer is made to the candidate/employee of his/her status and compensation,
HR should review PPDB records. This review is to determine if a current
or former employee has served in the classifications within a 2 year period
that would result in reemployment rather than promotion. Then advise the
hiring supervisor about the candidate’s appointment type, e.g.,
promotion, reemployment, etc. and the appropriate compensation step as
appropriate. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Cordially,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:blue'>Eva M Corbin</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Deputy Administrator, Labor Relations unit</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>DAS - Human Resource Services Division</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Office Number (503) 378-8321</span></font><font face=Arial><span
style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Facsimile Number (503) 373-7530</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:blue'>*****CONFIDENTIALITY NOTICE*****</span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=blue face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:blue'>This e-mail may contain information that
is privileged, confidential, or otherwise exempt from disclosure under
applicable law. If you are not the addressee or it appears from the
context or otherwise that you have received this e-mail in error, please
advise me immediately by reply e-mail, keep the contents confidential, and
immediately delete the message and any attachments from your system. </span></font><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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