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</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman"><strong>Below is an important message from interim president Jill Peters on the progress of our chapter negotiations toward a statewide PRSA Chapter. Whether you are a chapter member, or interested in the future of PRSA in our area, please join the conversation. Let us know what you think of the proposed charter. If you don't get the attachment from this email, it is copied below Jill's message.</strong></font></p><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><strong><font face="Times New Roman"></font></strong> </p><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><strong><font face="Times New Roman">Dear Capital Chapter Members and Friends: </font></strong></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman"> <o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman">At
our last PRSA Chapter meeting in December 2015, we shared with you that we did
not have enough volunteers to serve as Chapter board members, so we were not
meeting the requirements for a PRSA Chapter as set by the national PRSA
organization. <o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman"> <o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman">We
also explained that we were exploring a proposal to merge with the Portland and
Greater Oregon (Eugene-based) chapters to create a single statewide PRSA
chapter. <o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman"> <o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman">Recently,
Harvey Gail and I met with representatives of the other two Oregon chapters and
created the attached Charter for a committee to work on forming or merging into
a statewide chapter.<o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman"> <o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman">Please
read the proposed committee charter and let me know if you have any feedback.
Also, please indicated if you would be interested in serving on the committee
or a subcommittee.<o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman"> <o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman">Thanks
for your continued support,<o:p></o:p></font></p><font face="Times New Roman">
</font><p class="MsoNormal" style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><font face="Times New Roman">Jill
Peters <o:p></o:p></font></p><font face="Times New Roman">
</font><BR><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 3pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 26pt; mso-fareast-font-family: "Times New Roman";'>PRSA Committee Charter</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 16pt; line-height: normal;"><span style='color: rgb(102, 102, 102); font-family: "Arial",sans-serif; font-size: 15pt; mso-fareast-font-family: "Times New Roman";'>Oregon Statewide Governance Committee</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>There shall be a limited duration joint task
force of the boards of the Greater Oregon, Oregon Capital and Portland Metro
chapters of the Public Relations Society of America (PRSA) to be known as the
Oregon Statewide Governance Committee (the “Committee”) with purpose,
composition, authority, duties and responsibilities as follows:</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 20pt 0in 6pt; line-height: normal; mso-outline-level: 1;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 20pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'>A. Purpose</span><b><span style='font-family: "Times New Roman",serif; font-size: 24pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'><o:p></o:p></span></b></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>The purpose of this
limited duration Committee is to investigate whether our collective governance
challenges would be solved by forming or merging into one statewide chapter,
and if so, to recommend -- and spearhead -- a pathway forward.</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 20pt 0in 6pt; line-height: normal; mso-outline-level: 1;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 20pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'>B. Composition of
Committee</span><b><span style='font-family: "Times New Roman",serif; font-size: 24pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'><o:p></o:p></span></b></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>The members of this Committee shall be appointed
by the boards of the Greater Oregon, Oregon Capital and Portland Metro chapters
of PRSA. Each respective board is entitled to two (2) appointees. The chair of
this committee shall be determined from among the appointees by consensus and
the endorsement of all three boards.</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>Members of the Committee shall serve until the
Committee’s scope of work is completed or their earlier resignation or removal.
Each respective board has the authority to replace its appointed
representatives at any time.</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 20pt 0in 6pt; line-height: normal; mso-outline-level: 1;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 20pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'>C. Committee Meetings</span><b><span style='font-family: "Times New Roman",serif; font-size: 24pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'><o:p></o:p></span></b></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>The Committee shall meet as often as it deems
appropriate to perform its duties and responsibilities under this charter. Any
member of the Committee may call meetings of the Committee. The Chair of the
Committee, in consultation with the Committee members, will determine the
frequency and length of meetings and develop the Committee’s agenda. The
Committee shall maintain written minutes of its meetings, which will be filed
within the PRSA Portland Metro Chapter’s Google Drive archives </span><a href="https://drive.google.com/folderview?id=0B1CeWdOVcorPbUhSM1RqbUtvTkk&usp=sharing"><span style='color: rgb(17, 85, 204); font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>here</span></a><span style='color: black; font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>.</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 20pt 0in 6pt; line-height: normal; mso-outline-level: 1;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 20pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'>D. Authority and
Resources</span><b><span style='font-family: "Times New Roman",serif; font-size: 24pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'><o:p></o:p></span></b></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>The Committee may request any officer of one of
the three Oregon PRSA chapter boards to attend a Committee meeting or to meet
with any members of, or consultants to, the Committee. The Committee has the
right at any time to obtain advice, reports, opinions, or other non-monetary
support from Oregon PRSA chapter members, North Pacific District board members,
PRSA board members, or PRSA staff. The Committee also has the right to form
subcommittees without consulting with, or obtaining approval from, any of the
three Oregon PRSA chapter boards in advance, as long as the subcommittee is
tasked with addressing an element or elements of this charter.</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 20pt 0in 6pt; line-height: normal; mso-outline-level: 1;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 20pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'>E. Duties and
Responsibilities</span><b><span style='font-family: "Times New Roman",serif; font-size: 24pt; mso-fareast-font-family: "Times New Roman"; mso-font-kerning: 18.0pt;'><o:p></o:p></span></b></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; mso-fareast-font-family: "Times New Roman";'>The Committee shall:</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Investigate whether one
statewide governance structure would be of more benefit to members than
the current structure, to be completed by May 30, 2016<o:p></o:p></span></p><ol type="1" style="margin-top: 0in;" start="1"><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level1 lfo1; tab-stops: list .5in;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>If the answer to the first is
“yes,” then:<o:p></o:p></span></li><font face="Times New Roman">
</font></ol><font face="Times New Roman">
</font><BR><ol type="1" style="margin-top: 0in;" start="2"><font face="Times New Roman">
</font><ol type="a" style="margin-top: 0in;" start="1"><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level2 lfo2;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Recommend a statewide governance structure for all Oregon
PRSA members, including but not limited to, Bylaws, pathway to board
service, board terms and term limits, to be completed by June 30, 2016<o:p></o:p></span></li><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level2 lfo2;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Build a roadmap and implementation plan (“Plan”) for
one statewide chapter by June 30, 2016.<o:p></o:p></span></li><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level2 lfo2;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Lead the transition to a Jan. 1, 2017 single chapter
governance structure by the 2016 National Leadership Assembly following
Plan approval from the Oregon chapter boards.<o:p></o:p></span></li><font face="Times New Roman">
</font></ol><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level1 lfo2; tab-stops: list .5in;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Oversee statewide programming
subcommittee, which shall recommend statewide structure of professional development
programming, including:<o:p></o:p></span></li><font face="Times New Roman">
</font></ol><font face="Times New Roman">
</font><BR><p class="MsoListParagraph" style="margin: 0in 0in 0pt 1in; line-height: normal; text-indent: -0.25in; vertical-align: baseline; mso-list: l1 level1 lfo5; mso-add-space: auto;"><!--[if !supportLists]--><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: Arial;'><span style="mso-list: Ignore;">a.<span style='font: 7pt/normal "Times New Roman"; font-size-adjust: none; font-stretch: normal;'>
</span></span></span><!--[endif]--><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Statewide virtual
programming options and opportunities<o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt 0.75in; line-height: normal; text-indent: -0.25in; vertical-align: baseline; mso-list: l2 level2 lfo3;"><!--[if !supportLists]--><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: Arial;'><span style="mso-list: Ignore;"><span style="mso-spacerun: yes;"> </span>.<span style='font: 7pt/normal "Times New Roman"; font-size-adjust: none; font-stretch: normal;'>
</span></span></span><!--[endif]--><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>B. <span style="mso-tab-count: 1;"> </span>Regional in-person programming committees<o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt 0.5in; line-height: normal; vertical-align: baseline;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'><o:p> </o:p></span></p><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal; vertical-align: baseline;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>4. Oversee Bylaws
subcommittee, which shall:<o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal; vertical-align: baseline;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Compare/contrast Bylaws
of each chapter, identify points of differentiation<o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal; vertical-align: baseline;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Recommend resolution for
conflicting elements, when/where applicable<o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal; vertical-align: baseline;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Compare/contrast against
latest Bylaws “template” from National, identify where/when modifications
should be made<o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoListParagraph" style="margin: 0in 0in 0pt 0.5in; line-height: normal; text-indent: -0.25in; vertical-align: baseline; mso-list: l0 level1 lfo6; mso-add-space: auto;"><!--[if !supportLists]--><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: Arial;'><span style="mso-list: Ignore;">5.<span style='font: 7pt/normal "Times New Roman"; font-size-adjust: none; font-stretch: normal;'>
</span></span></span><!--[endif]--><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>With input from
Executive Committee, develop revised Bylaws for a “PRSA Oregon” chapter<o:p></o:p></span></p><font face="Times New Roman">
</font><BR><ol type="1" style="margin-top: 0in;" start="4"><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level1 lfo4; tab-stops: list .5in;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Oversee research subcommittee,
which shall discover member perceptions and preferences for statewide
governance, statewide programming, regional programming, and engagement
(volunteer) opportunities<o:p></o:p></span></li><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level1 lfo4; tab-stops: list .5in;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Provide monthly updates to
respective boards, including the District and National boards<o:p></o:p></span></li><font face="Times New Roman">
</font><li class="MsoNormal" style="margin: 0in 0in 0pt; color: black; line-height: normal; vertical-align: baseline; mso-list: l2 level1 lfo4; tab-stops: list .5in;"><span style='font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Facilitate communication among
members of each Oregon chapter<o:p></o:p></span></li><font face="Times New Roman">
</font></ol><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'></span><font face="Times New Roman"></font> </p><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Last revised 4/18/16</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
</font><BR><p class="MsoNormal" style="margin: 0in 0in 0pt; line-height: normal;"><span style='color: black; font-family: "Arial",sans-serif; font-size: 10.5pt; mso-fareast-font-family: "Times New Roman";'>Approved ______ by the
Greater Oregon Chapter, ______ by the members of the Oregon Capital Chapter,
and April 20, 1016 by the Portland Metro Chapter</span><span style='font-family: "Times New Roman",serif; font-size: 12pt; mso-fareast-font-family: "Times New Roman";'><o:p></o:p></span></p><font face="Times New Roman">
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